Administrative Assistant II at Orange County Department of Education
About the Employer
The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
Job Summary
Job Summary
OCDE is seeking a detail-oriented Administrative Assistant II. The selected candidate, who, under general supervision, will perform a variety of moderately difficult clerical, office support, and records management duties in an OCDE program or department. Assigned work requires the use of independent judgment in selecting appropriate procedures and solving routine to non-routine problems based on knowledge gained through experience. The ideal candidate works independently and effectively and is skilled at providing customer service and multi-tasking. This recruitment will fill current vacancies and establish an eligibility list.
Requirements / Qualifications
Requirements / Qualifications
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Two (2) years of increasingly responsible program administrative support experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. This role calls for a comprehensive understanding of program policies and procedures, often gained through practical experience. Can you share a time when you had to quickly grasp new policies or procedures to effectively support your team or project? How did you approach the learning process? 2. Please provide an example of a situation where you had to use your independent judgment to select the appropriate procedure for an administrative task. What was the task, how did you decide on the procedure, and what were the outcomes? Notice to Applicants: If you require accommodation in the application process, please inform us.
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Two (2) years of increasingly responsible program administrative support experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. This role calls for a comprehensive understanding of program policies and procedures, often gained through practical experience. Can you share a time when you had to quickly grasp new policies or procedures to effectively support your team or project? How did you approach the learning process? 2. Please provide an example of a situation where you had to use your independent judgment to select the appropriate procedure for an administrative task. What was the task, how did you decide on the procedure, and what were the outcomes? Notice to Applicants: If you require accommodation in the application process, please inform us.
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Application Deadline
5/2/2024 11:55 PM Pacific
Date Posted
4/23/2024
Contact
Zainab Nuhaily
714-966-4091
714-966-4091
Number of Openings
2
Salary
Pay Range
$4,244.00 - $5,570.00 Monthly
$4,244.00 - $5,570.00 Monthly
Add'l Salary Info
Classified, Range 38: Placement based on education and years of experience.
Length of Work Year
260 Days/12 Months
Employment Type
Full Time
Benefits
We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.