CUCAMONG SCHOOL DISTRICT CLASS TITLE: SCHOOL OFFICE MANAGER – ELEMENTARY SCHOOL BASIC FUNCTION: Under the direction of a Principal, oversee the functions and operations of an assigned elementary school office; serve as secretary and office assistant to the Principal to relieve the Principal of clerical and routine administrative details; manage the office in the absence of the Principal; perform a variety of responsible clerical work; train and provide work direction and guidance to assigned office staff. REPRESENTATIVE DUTIES: Oversee the functions and operations of an assigned elementary school office; manage the office in the absence of the Principal. E Perform responsible secretarial duties for the principal including arranging appointments and composing a variety of written communications from oral and written instructions. E Train and provide work direction and guidance to assigned office staff. E Serve as receptionist and answer telephones; greet visitors; obtain and provide information concerning the operation and activities of the school requiring detailed and accurate knowledge of programs, activities, policies and procedures; receive, relay and dispose of information and material of a sensitive and confidential nature. E Register students including verifying birth certificates, checking immunization records, preparing necessary forms and setting up individual files, cumulative record folders and emergency cards. E Communicate with schools by mail or by phone to request records as required. E Prepare and maintain accurate attendance records; generate absentee list and verify all absences; call parents to clear absences; submit attendance report and print attendance rosters and student lists. E Compile and prepare various detailed reports and statistical data; operate a computer to input data and generate reports and various other materials. E Compile and prepare a variety of materials such as roster, bulletins, file cards, enrollment changes, lists, attendance sheets, registration forms, supply and equipment requisitions, work orders, schedules, accident and health records. E Receive and collect monies and assist the Principal in compiling budgetary data and prepare deposit and payroll record sheets. E Open the school office and turn on equipment and office machines; record absence messages from the machine; prepare substitute timesheets, folders and keys. E Assist with administering basic first aid according to established procedures; administer medication as directed; notify parents and obtain assistance for sick or injured students in the absence of the school office assistant or school nurse as required; prepare daily records. E Operate office equipment such as typewriter, calculator, scanner, copier, printer and other office machines as required. E Receive, shelve issue and inventory supplies and equipment. Assist in arranging facilities for use by parents, District staff, students and the public. Monitor student conduct in office areas as assigned. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office methods and practices including receptionist and telephone techniques. District records, reports and procedures relating to assigned school office functions. Record-keeping techniques. Principles and practices of supervision and training. Oral and written communication skills. Correct English usage, grammar, spelling, punctuation and vocabulary. Basic first aid procedures. ABILITY TO: Oversee the functions and operations of an assigned elementary school office. Serve as secretary and office assistant to the Principal to relieve the Principal of clerical and routine administrative details. Perform a variety of responsible clerical work. Type at 50 words net per minute from clear copy. Learn, apply and explain policies, procedures, rules and regulations. Operate a computer and assigned office equipment. Understand and follow oral and written instructions. Establish and maintain cooperative and effective working relationships with others. Work independently with little direction. Plan and organize work. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by course work in typing, office methods and procedures and two years of responsible office, public contact or secretarial-level experience. LICENSES AND OTHER REQUIREMENTS: Some positions in this class may require the ability to speak, read and write in a second designated language. Positions in this class will require a valid first aid certificate comparable to the American Red Cross Standard First Aid Certificate. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL ABILITIES: Hearing and speaking to exchange information in person or on the telephone. Lifting and carrying light objects. Bending at the waist, kneeling or crouching. Reaching overhead, above the shoulders and horizontally. Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. HAZARDS: Some positions in this class may be exposed to blood-borne pathogens, body fluids and communicable diseases. Adopted: March 21, 1996