Coordinator, Student Financial Services

Santa Rosa Junior College

Salary: $6,813.00 - $8,283.00 Monthly

Job Type: Classified

Job Number: 21-01324

Location: Santa Rosa, CA

Department: Financial Aid

Closing: 1/5/2024 11:59 PM Pacific

Description
Description
FILING DEADLINE: January 5th, 2024
It is the candidate's responsibility to be sure that ALL required materials are submitted by the filing deadline to be given consideration.

COMPENSATION AND BENEFITS:

• Salary Range: $6,813.00 - $8,283.00 per month (23/24 Classified Salary Schedule); maximum initial placement at mid-range, which is $7,512.00 per month (placement within this range is based on assessment of previous experience as documented in application materials).
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our https://hr.santarosa.edu/benefits.
• Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (17 holidays/year, pro-rated for part-time employees).

JOB DESCRIPTION:
Under general direction, coordinates the activities of the Student Financial Services programs (Scholarship, Financial Aid, Veterans Affairs), including the delivery of core services; performs duties related to data gathering and reporting, budget monitoring, customer relations, or other specialized services; coordinates with the Santa Rosa Junior College (SRJC) Foundation, faculty, staff, and community members in program delivery. Advises students in their scholarship and financial aid application process. Serves as a lead worker to other classified staff in the department.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

SCOPE:
The Coordinator, Student Financial Services oversees program initiatives including daily support activities and operations of Student Financial Services; provides leadership to Student Financial Services teams; coordinates the application process of scholarship programs; provides follow-up services to students. Assists with the marketing, application and selection processes of SRJC Foundation Scholarship program and business and community scholarship awards; organizes and compiles data for reports.

ABOUT SRJC:
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. Many of SRJC's students are drawn to the college for its academic excellence, superb faculty and staff, comprehensive student services and beautiful grounds. SRJC's mission is to passionately cultivate learning through the creative, intellectual, physical, social, emotional, aesthetic and ethical development of our diverse community. At SRJC, we value learning that includes:

• Excellent and innovative instruction and support services;
• A learning- and learner-centered environment;
• A welcoming physical environment;
• Equity-minded faculty and staff with a caring and supportive attitude among faculty and staff;
• Access to programs and courses that lead to transfer and/or gainful employment.
• Access to lifelong learning opportunities

In 2021, SRJC served approximately 21,000 students each semester and is committed to diversity, equity, inclusion and anti-racism. SRJC is a designated Hispanic-Serving Institution (HSI), reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community. We also support diverse learning communities including, APASS, HSI Connections, Puente, Umoja. SRJC received the INSIGHT Into Diversity Higher Education Excellence in Diversity (HEED) Award for the past three consecutive years and SRJC was the only California Community College recipient of this award. This award recognizes colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

Please see the following Online Resources to learn more about SRJC:

https://president.santarosa.edu/
https://student-services.santarosa.edu/
https://accreditation.santarosa.edu/
https://fact-book.santarosa.edu/public

Essential Functions
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Coordinates Student Financial Services teams; coordinates and collaborates with the SRJC Foundation regarding scholarship and award information.
• Participates in outreach activities in collaboration with District faculty and staff.
• Schedules and gives presentations on scholarship and financial aid programs to current and prospective students; advises and assists students and parents with scholarship and financial aid programs.
• Verifies student eligibility for scholarship and financial aid programs; processes applications and supporting documents; recommends award packages; enters and maintains student award information; monitors student academic progress to evaluate continued scholarship and financial aid eligibility; approves or denies student petitions for special conditions or policy appeals.
• Creates promotional materials for the Student Financial Services programs; oversees the maintenance of the Student Financial Services web pages.
• Interprets and implements Family Educational Rights and Privacy Act of 1974 (FERPA) and Deferred Action for Childhood Arrivals (DACA) regulations; maintains current knowledge of changes in Federal and State regulations related to Student Financial Services programs.
• Calculates repayments or refunds; assists in monitoring department budget(s).
• Serves as a lead worker to other classified staff.
• May supervise and train student and short-term, non-continuing (STNC) employees.ABILITY TO:
Coordinate programs and services related to Student Financial Services initiatives; process and analyze statistical information; prepare and present reports and information to individuals and groups; plan and provide presentations to individuals and groups; organize and oversee outreach events; produce informational materials; analyze financial needs of students and make referrals; communicate effectively in English (bilingual English/Spanish preferred); maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population.

KNOWLEDGE OF:
Scholarship and financial assistance programs available for students; economic and labor market conditions and trends; community resources and services; best practices for delivery of student financial services; Federal and State programs; standard office productivity software and specialized systems.

Minimum Qualifications
QUALIFICATIONS:
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:
Bachelor's degree.

EXPERIENCE:
Increasingly responsible (2-4 years full-time equivalent) experience in an educational setting and previous (less than one year of full-time equivalent experience) experience coordinating and implementing related programs; and demonstrated public speaking experience.

LICENSE OR CERTIFICATE:
This classification requires the use of a personal or District vehicle while conducting District business. Must possess a valid driver's license and an acceptable driving record.

SPECIAL REQUIREMENTS:
Position requires frequent travel to schools, organizations, and community agencies. Ability to lift up to 50 lbs. unassisted. May require work in the evening, especially during particular months of the year.

Application Procedures
APPLICATION PROCEDURES:
In order to be considered for this position, applicants must provide the following:

• A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
• Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
• A brief cover letter explaining your interest in these positions, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
• Current Resume.
• Copies of transcripts of all college-level coursework, including confirmation of degrees. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
• If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the https://hr.santarosa.edu/sites/hr.santarosa.edu/files/ClassEquivAppfinal.pdf https://get.adobe.com/reader/ and supporting documents, including narrative synopsis, to your employment application in order to be considered.
• A current DMV Driver report (within the last six (6) months verifying a good driving record.)PLEASE SUBMIT ONLY MATERIALS REQUESTED.

Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

MORE ABOUT SRJC HUMAN RESOURCES
BUSSMAN HALL ANNEX
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Megan Napoli at mailto:mnapoli@santarosa.edu
The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
• In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.
• Must be fingerprinted in California and have background clearance (at applicant's expense);
• Must successfully pass a pre-employment physical examination as a condition of employment (at the District's expense). Candidates selected for the position will need to successfully pass a pre-employment physical examination as a condition of employment.
• Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
• Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. https://police.santarosa.edu/. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

https://strategic-planning.santarosa.edu/

VISION:
Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION:
Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.
• We focus on student learning by preparing students for transfer; by providing responsive career and technical education; and by improving students' foundational skills.
• We provide a comprehensive range of student development programs and services that support student success and enrich student lives.
• We support the economic vitality, social equity and environmental stewardship of our region.
• We promote personal and professional growth and cultivate joy at work and in lifelong learning.
• We foster critical and reflective civic engagement and thoughtful participation in diverse local and global communities.
• We regularly assess, self-reflect, adapt, and continuously improve.

Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

The Sonoma County Junior College District is an Equal Opportunity Employer.

To apply, please visit https://apptrkr.com/4829622

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