Senior Payroll Specialist at Oceanside Unified
Job Summary
Job Summary
The Personnel Commission announces an OPEN and PROMOTIONAL recruitment. This recruitment will result in the establishment of one integrated eligibility list. Promotional candidates will have seniority points added to final passing scores (.25 of a point for every year of classified service up to a maximum of 5 points). This list will be used to fill current and future vacancies and will be active for one year or until cancelled. There is currently ONE positions open in the Payroll Department. This is an 8 hour/day, 12 month position. Under the direction of an assigned supervisor, perform a variety of complex payroll accounting duties; prepare, process, maintain, and audit employee payroll documents, information, records and reports to assure accuracy; provide training and work direction to Payroll personnel as assigned.
Requirements / Qualifications
Training and Experience Any combination of education, training, and experience equivalent to graduation from high school or equivalent supplemented by college level coursework in accounting, finance or related field; three years of increasing responsibility working in payroll or accounting services. Public sector payroll experience is preferred. Knowledge of Applicable federal and state laws, Education Code, labor contracts, and District rules and regulations. Principles and techniques in payroll preparation and processing. Methods, procedures and terminology used in technical accounting work. Financial and statistical record-keeping techniques. Tax withholding, voluntary deductions and employee benefits relating to payroll. Principles and practices of training and overseeing the work of others. District organization, operations and policies. Applicable sections of State Education Code and other applicable laws. Modern office practices, procedures and equipment. Telephone techniques and etiquette. Interpersonal skills including tact, patience and courtesy. Oral and written communication skills. Interpersonal skills using tact, patience, and courtesy.
Ability to Oversee a variety of payroll accounting activities to assure District employees are paid in an accurate and timely manner. Review, prepare, process and evaluate payroll forms, applications and variety of financial documents. Prepare and analyze comprehensive payroll reports and statements. Training and provide work direction to assigned personnel. Learn, understand, interpret, and explain payroll related laws, codes, rules, regulations, policies and procedures. Identify and resolve financial errors and discrepancies. Prepare, maintain, and evaluate financial and statistical records and reports. Monitor, audit, adjust and reconcile payroll data. Work confidentially with discretion and maintain confidentiality of employee and payroll information. Meet schedules and timelines. Perform mathematical calculations quickly and accurately. Establish and maintain cooperative, and effective working relationships with others. Communicate with diverse groups and individuals.
- Letter of Introduction
- Resume
Requirements / Qualifications
Training and Experience Any combination of education, training, and experience equivalent to graduation from high school or equivalent supplemented by college level coursework in accounting, finance or related field; three years of increasing responsibility working in payroll or accounting services. Public sector payroll experience is preferred. Knowledge of Applicable federal and state laws, Education Code, labor contracts, and District rules and regulations. Principles and techniques in payroll preparation and processing. Methods, procedures and terminology used in technical accounting work. Financial and statistical record-keeping techniques. Tax withholding, voluntary deductions and employee benefits relating to payroll. Principles and practices of training and overseeing the work of others. District organization, operations and policies. Applicable sections of State Education Code and other applicable laws. Modern office practices, procedures and equipment. Telephone techniques and etiquette. Interpersonal skills including tact, patience and courtesy. Oral and written communication skills. Interpersonal skills using tact, patience, and courtesy.
Ability to Oversee a variety of payroll accounting activities to assure District employees are paid in an accurate and timely manner. Review, prepare, process and evaluate payroll forms, applications and variety of financial documents. Prepare and analyze comprehensive payroll reports and statements. Training and provide work direction to assigned personnel. Learn, understand, interpret, and explain payroll related laws, codes, rules, regulations, policies and procedures. Identify and resolve financial errors and discrepancies. Prepare, maintain, and evaluate financial and statistical records and reports. Monitor, audit, adjust and reconcile payroll data. Work confidentially with discretion and maintain confidentiality of employee and payroll information. Meet schedules and timelines. Perform mathematical calculations quickly and accurately. Establish and maintain cooperative, and effective working relationships with others. Communicate with diverse groups and individuals.
- Letter of Introduction
- Resume
Comments and Other Information
Emailed or faxed applications are not accepted.
Application packets are available at the district office or by downloading directly from OUSD website.
Oceanside Unified School District
2111 Mission Ave.
Oceanside, CA 92058
WRITTEN TESTING
Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK
YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED.
CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES
Dear Applicant:
Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes!
COMPLETING THE APPLICATION PACKET: When completing these papers, it is important to remember the following:
1. Use only the application packet obtainable in Classified Human Resources or Edjoin.
2. Be sure the application materials are readable; type or print with blue or black ink.
3. See that your application packet is complete and correct on all sides and that you sign it in all places that ask for your signature.
4. Make sure addresses are complete, including zip codes.
5. Submit applications in person, Edjoin or USPS: Oceanside Unified School District, 2111 Mission Ave., Oceanside, CA 92058
6. Applications must be received in the District Office by 4:00 p.m. on the Filing Deadline Date. USPS date stamp does not qualify.
IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position.
INCOMPLETE AND/OR UNSIGNED APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION
MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process.
LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement.
RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice.
APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Director of Classified Human Resources for administrative review. This must be done by submitting your appeal, in writing, with your reasons within seven (7) calendar days of the date on the disqualification notice.
CHANGES OF NAME OR ADDRESS: Changes of name or address should be reported immediately. Notify Classified Human Resources by mail or telephone as soon as possible.
FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources.
SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.
Comments and Other Information
Emailed or faxed applications are not accepted.
Application packets are available at the district office or by downloading directly from OUSD website.
Oceanside Unified School District
2111 Mission Ave.
Oceanside, CA 92058
WRITTEN TESTING
Testing is by invitation only. Those candidates invited to participate in the written exam will be notified by e-mail approximately 7-14 calendar days after the filing deadline. BE SURE TO CHECK
YOUR SPAM FOLDER. PLEASE LET THIS OFFICE KNOW UPON FILING AN APPLICATION OF ANY SPECIAL TESTING ACCOMMODATION YOU WILL NEED.
CLASSIFIED (NON-TEACHING) EMPLOYMENT APPLICATION INFORMATION AND PROCEDURES
Dear Applicant:
Your interest in employment with the Oceanside Unified School District is appreciated. PLEASE READ THESE INSTRUCTIONS BEFORE COMPLETING YOUR APPLICATION PACKET. They have been designed to assist you in achieving successful selection. Good luck and best wishes!
COMPLETING THE APPLICATION PACKET: When completing these papers, it is important to remember the following:
1. Use only the application packet obtainable in Classified Human Resources or Edjoin.
2. Be sure the application materials are readable; type or print with blue or black ink.
3. See that your application packet is complete and correct on all sides and that you sign it in all places that ask for your signature.
4. Make sure addresses are complete, including zip codes.
5. Submit applications in person, Edjoin or USPS: Oceanside Unified School District, 2111 Mission Ave., Oceanside, CA 92058
6. Applications must be received in the District Office by 4:00 p.m. on the Filing Deadline Date. USPS date stamp does not qualify.
IMPORTANT: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position.
INCOMPLETE AND/OR UNSIGNED APPLICATION AND SUPPLEMENTAL MATERIALS WILL BE CAUSE FOR REJECTION OF YOUR APPLICATION
MINIMUM QUALIFICATIONS: The minimum qualifications are noted on the job announcement. YOUR APPLICATION WILL BE SCREENED IN ONLY IF IT CLEARLY DEMONSTRATES THAT YOU MEET THE MINIMUM REQUIREMENTS FOR THE POSITION. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process.
LISTING OF EXPERIENCE AND EDUCATION: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement.
RECORD OF CRIMINAL CONVICTIONS: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice.
APPEAL OF SCREENOUT: If your application is screened out and you feel it was misinterpreted, you may appeal to the Director of Classified Human Resources for administrative review. This must be done by submitting your appeal, in writing, with your reasons within seven (7) calendar days of the date on the disqualification notice.
CHANGES OF NAME OR ADDRESS: Changes of name or address should be reported immediately. Notify Classified Human Resources by mail or telephone as soon as possible.
FOR QUESTIONS ABOUT YOUR APPLICATION: Please call 760-966-4000 or visit Classified Human Resources.
SCREENING/EXAM NOTICES WILL BE SENT VIA EMAIL. IF YOU HAVE NOT RECEIVED AN EXAM INVITE/SCREEN OUT NOTICE WITHIN 7-14 DAYS OF THE RECRUITMENT CLOSE DATE, OR TEST RESULTS WITHIN 7-14 DAYS OF AN EXAMINATION, PLEASE CONTACT OUR OFFICE AT 760-966-4000.
Application Deadline
12/13/2023 4:00 PM Pacific
Date Posted
11/29/2023
Number of Openings
1
Salary
Pay Range
$4,295.33 - $6,541.42 Monthly
$4,295.33 - $6,541.42 Monthly
Add'l Salary Info
$4,295.33/month (step 1) - $6,541.42/month (step 22) Salary range and step is non-negotiable; new employees typically start at step 1
Length of Work Year
12 months
Employment Type
Full Time