El Camino College

Project Specialist - EOPS/CARE/NextUP CalWORKs & Guardian Scholars

Req: C2324-016

Division: Student Support Services

Close Date: MONDAY, DECEMBER 11, 2023, at 3:00PM PST

Complete job description and application available online at: https://elcamino.igreentree.com/css_classified

Under the direct supervision of the Director and Assistant Director of EOPS/CARE/NextUP, CalWORKs &Guardian Scholars, the Project Specialist will support various program projects and activities, conduct research and develop policies and procedures, prepare fiscal reports and budget reconciliation. The Project Specialist will provide routine administrative, clerical, and operational support for the department, maintain various databases and filling and record-keeping systems for the EOPS/CARE/NextUP, CalWORKs & Guardian Scholars programs, and prepare budgets and track expenditures and revenues.

**This position is contingent upon available categorical funding**

REPRESENTATIVE DUTIES:

Perform and conduct a variety of research, reporting and statistical functions.

Organize, evaluate and compile data for various governmental agencies.

Design, develop and revise policies, administrative procedures, forms and manuals as directed.

Audit, compile and maintain documentation for District fiscal/program related matters.

Maintain and update a variety of fiscal/program related records Prepare federal and State reports as assigned.

Assist in the design and maintenance of computer applications.

Coordinate and assist with a variety of projects.

Organize data for statistical computations as necessary in producing statistical reports.

Exercise independent judgment regarding reliability and consistency of data gathered for reports, analysis and evaluations.

Assist and cooperate with assignments from other divisions as necessary.

Assist with various office clerical and secretarial functions.

Perform related duties as assigned.

JOB QUALIFICATIONS

Education and Experience:

Any combination equivalent to: two years college level training in accounting or related field and three years increasingly responsible fiscal, statistical and clerical office experience.

OTHER QUALIFICATIONS

Experience working with EOPS/CARE/NextUP, CalWORKs, Guardian Scholars, or similar programs.

Experience utilizing technology to deliver student support services.

Experience in fiscal, statistical, clerical accounting, or budget maintenance.

Demonstrated experience and commitment to equity, diversity, and inclusion.

OTHER QUALIFICATIONS

Knowledge/Areas of Expertise:

Research methods and techniques.

Advanced report writing methods and techniques.

Statistical record-keeping, report writing, structure and formats.

Modern electronic office equipment such as computers, word processors and calculators.

Oral and written communication skills.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Laws, rules, regulations involved in assigned activities.

Abilities/Skills:

Perform and conduct a variety of research, reporting and statistical functions at a paraprofessional level.

Organize, evaluate and compile data for various governmental agencies.

Design, develop and revise policies, administrative procedures, forms and manuals.

Audit, compile and maintain documentation for District fiscal/program related matters and maintain a variety of fiscal related records.

Operate on-line terminal, PC and other modern office equipment.

Establish and maintain cooperative and effective working relationships with others.

Communicate effectively both orally and in writing.

Plan and organize work.

Meet schedules and time lines.

Analyze situations accurately and adopt an effective course of action.

Understand and work within scope of authority.

Learn department and program objectives and goals.

Exercise tact and discretion when interacting with others.

WORKING CONDITIONS:

Extensive computer work.

Dexterity of hands and fingers to operate a keyboard.

Exchange information in person and on the telephone

Sit for extended periods of time.

High volume telephone usage.

CLOSING DATE: MONDAY, DECEMBER 11, 2023, at 3:00PM PST

**This position is contingent upon available categorical funding**

SALARY: Starting salary is $5,612 per month. Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis. Salary increases are granted on the first day of the month following each year of service, until Step F is reached ($7,202 per month). Employees contribute 8% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This is a full-time, twelve-month position subject to a probationary period. The standard work week is 40 hours of scheduled duty per week of not more than five consecutive work days. Working hours will be in-person, Monday through Friday 8:00 a.m. until 5:00 p.m. Schedule may vary to include hours outside of the normal work schedule and weekends depending on operational need.

Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), and transcripts. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

ADA ACCOMMODATIONS

Applicants with disabilities requiring special accommodations must contact the ADA Compliance Officer at least five (5) working days prior to the final filing date: ADA Job Applicant Accommodation Request (maxient.com)

BENEFIT HIGHLIGHTS

Health, Life, Dental and Vision Insurance

The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental, and vision insurance is available, toward which both the College and the employee contribute.

Sick Leave and Disability

Paid sick leave is granted equal to one day for each month of service. Sick leave days may be accumulated indefinitely. Rather than State Disability Insurance.

Retirement

Public Employees Retirement System (PERS) and Social Security. Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

Summer Work Hours

During the summer, employees work eight 32-hour work weeks with full pay.

TO APPLY

An applicant must submit the following by the closing date:

Online application: http://www.elcamino.edu/jobs

Cover letter describing how applicant meets the qualifications.

Resume including educational background, professional experience, and related personal development and accomplishments.

Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE PDF document.

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

IMPORTANT NOTE: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you need assistance you may call 310-660-3593 Ext. 3807 between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday or by email at hr@elcamino.edu.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published an Annual Security Report and all required statistical data. This publication includes Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

EL CAMINO COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.