Calexico Unified School District-Personnel Commission Logo

ASSISTANT SUPERINTENDENT OF BUSINESS SERVICES at Calexico Unified School District-Personnel Commission

Application Deadline

12/5/2023 5:00 PM Pacific

Date Posted
11/16/2023
Contact
Karla Jimenez
7607683888 3089
Number of Openings
1
Salary
Single Rate
$185,062 Annually

Add'l Salary Info

CLASSIFIED MANAGEMENT SALARY SCHEDULE: $185,062 / 225 days Range Step 1
Length of Work Year
8 hours/day; 12 months/year
Employment Type
Full Time

Classified Posting #::

2024-64

Current Vacancy's Work Schedule::

8:00 am to 5:00 pm

Benefits::

Calexico Unified School District offers a comprehensive health benefits package that includes medical, dental, vision and District paid life insurance to employees and eligible dependents, paid vacation days, holidays, sick leave and personal necessity days.

Location::

Business Services/District Office

Exemptions: :

Overtime and Permanent Status

Job Summary

Job Summary

Under general direction to plan, organize, supervise and direct the District’s accounting and financial programs including budget development and control; to perform the more difficult financial recordkeeping and report duties; coordinate a complete system of school district accounting services including financial needs; Other areas of responsibility are; purchasing, security and protection of property, insurance programs, school planning and construction, cafeteria services and to assist with legal, legislative matters.

Requirements / Qualifications

Requirements / Qualifications

ELIGIBLE CANDIDATES NEED THE FOLLOWING: EDUCATION AND EXPERIENCE: Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed above. An example of an acceptable combination is: Education and experience equivalent to a Master’s Degree in Business Administration, School Business Management, Accounting or a related field. Five years experience in business administration, including at least three years of responsible business management experience in a public school system. Possession of a working knowledge of California laws, policies and procedures related to school business management.

ELIGIBILITY LIST: Eligibility lists will be created from this recruitment and will be good for one year or until the list is exhausted. These lists are updated as a result of continuous testing. Lists will be used as follows: To fill the current vacancy and future permanent vacancies which may occur during the life of the eligibility list. APPLICATION PROCEDURE: All interested applicants need to apply online via Edjoin.org. Applicants need to attach all the documents listed below by the application deadline. Supplemental questions need to be answered. Incomplete applications will NOT be accepted or advance to the testing phase. Submitting a complete application includes the following: 1. Uploading educational experience (Bachelor's or Master's degree in Business Administration, School Business Management, Accounting or a related field). 2. Uploading your resume. 3. Uploading three letters of reference. 4. Uploading a personal letter of interest. 5. If you are a veteran and will be requesting preference points, please upload a copy of your DD214. Uploading an illegible, blank or wrong document to your application will result in an incomplete application and you will be disqualified. The information you choose to disclose in your application plus the documents uploaded will be used to determine your eligibility. Once the recruitment closes, updated documents such as resume will not be accepted/replaced.

  • Certificate Copy (Educational experience (Bachelor's or Master's degree in Business Administration, School Business Management, Accounting or a related field).)
  • Driver's License Copy (• Valid California Driver’s License-Class ‘C’.)
  • Letter of Introduction (Personal letter of interest)
  • Letter(s) of Recommendation (• Three letters of reference.)
  • Resume (• Resume (Please include any and all education and experience. We will review/compare the education and experience you listed with the requirements listed on the job description).)

    ELIGIBLE CANDIDATES NEED THE FOLLOWING: EDUCATION AND EXPERIENCE: Any combination of experience and training which would indicate possession of the knowledge, skills and abilities listed above. An example of an acceptable combination is: Education and experience equivalent to a Master’s Degree in Business Administration, School Business Management, Accounting or a related field. Five years experience in business administration, including at least three years of responsible business management experience in a public school system. Possession of a working knowledge of California laws, policies and procedures related to school business management.

    ELIGIBILITY LIST: Eligibility lists will be created from this recruitment and will be good for one year or until the list is exhausted. These lists are updated as a result of continuous testing. Lists will be used as follows: To fill the current vacancy and future permanent vacancies which may occur during the life of the eligibility list. APPLICATION PROCEDURE: All interested applicants need to apply online via Edjoin.org. Applicants need to attach all the documents listed below by the application deadline. Supplemental questions need to be answered. Incomplete applications will NOT be accepted or advance to the testing phase. Submitting a complete application includes the following: 1. Uploading educational experience (Bachelor's or Master's degree in Business Administration, School Business Management, Accounting or a related field). 2. Uploading your resume. 3. Uploading three letters of reference. 4. Uploading a personal letter of interest. 5. If you are a veteran and will be requesting preference points, please upload a copy of your DD214. Uploading an illegible, blank or wrong document to your application will result in an incomplete application and you will be disqualified. The information you choose to disclose in your application plus the documents uploaded will be used to determine your eligibility. Once the recruitment closes, updated documents such as resume will not be accepted/replaced.

    • Certificate Copy (Educational experience (Bachelor's or Master's degree in Business Administration, School Business Management, Accounting or a related field).)
    • Driver's License Copy (• Valid California Driver’s License-Class ‘C’.)
    • Letter of Introduction (Personal letter of interest)
    • Letter(s) of Recommendation (• Three letters of reference.)
    • Resume (• Resume (Please include any and all education and experience. We will review/compare the education and experience you listed with the requirements listed on the job description).)

      Comments and Other Information

      EXAMINATION PROCEDURE: The examination process will include the following: 1. Screening of applications to determine completion and meeting the minimum requirements. Applicants who meet the minimum requirements and whose application was complete at the time the recruitment closed will move to the Examination Process. 2. Qualified candidates will receive a Notice of Examination via Edjoin/email. Following are the details: Supplemental Questions: This exam will evaluate your qualification, education, experience, training and suitability. The answers to the supplemental questions will be rated by a panel of subject matter experts. The designated passing score is a minimum of 70%. The weight of the oral exam is worth 100%. The date of the exam is TBD. Applicants successful in the examination process will be placed on an employee or an outside applicant eligibility list by rank order of their examination score. This score will include seniority credit or veterans points if applicable. Both lists are good for up to one year and are updated due to continuous examinations or employment status during the life of the eligibility lists as needed. SELECTION PROCEDURE Merit Rule 50.100.2 B Any permanent classified employee of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 month after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lower class in which the employee formerly had permanent status. RESOLUTION No. 33-03-11 DESIGNATION OF SENIOR MANAGEMENT POSITIONS "...WHEREAS, positions in the senior management of the classified service shall be filled from an unranked list of eligible persons who have demonstrated managerial ability who have been found qualified for the positions as specified by the district superintendent and determined by the Personnel Commission...." PRIME DUTIES & RESPONSIBILITIES: 1. Plan, organize, supervise and direct the District’s financial and accounting programs including budget development and control, payroll preparation and accounting, attendance reporting, accounts payable and receivable, student body accounting and special projects. 2. Evaluate the financial needs of the district. 3. Estimate and monitor the district income. 4. Develop and recommend long-range financial plans, develop budget projections and projections of income from county, state and federal sources. 5. Participate and direct internal auditing and related financial activities; assist external auditors as needed. 6. Compile, analyze and supervise information and date in order to prepare a wide variety of reports related to the budget, financial/accounting activities and attendance; conduct financial, statistical and analytical studies as required. 7. Interpret, explain and assure compliance with laws, rules, regulations and requirements related to budget accounting and recordkeeping procedures governing California School districts. 8. Coordinate communication and activities with district departments, other school districts and federal, state and county agencies; provide budgetary, accounting and financial information and assistance to District departments. 9. Select, train, supervise and evaluate the work of assigned staff. 10.Provide technical advice and assistance regarding fiscal services to site and district administrators. 11.Is responsible for insurance program for protection of personnel, health and welfare and property and liability; advises Board as to business responsibilities and liabilities of the District. 12.Is responsible for legal aspects of school district elections. 13.Is responsible for school site acquisitions and disposition, and all matters related to legal changes, such as handling granting of easements. 14.Is responsible for establishing inventory records and procedures. 15.Is responsible for construction and/or acquisition of school facilities, including a role in the planning of new facilities and sale of school district bonds. 16.Is responsible for enrollment projections, for cafeteria services. 17.Perform other related work as required. DESIRED QUALIFICATIONS: 1. Extensive background experience in budgeting, budget control and recordkeeping, cash management, payroll auditing, debt financing, financial recordkeeping and reporting. 2. Responsible professional level in accounting or related experience in fiscal service operations in a California school district including supervision or coordination of the work of others. 3. Ability to apply training, knowledge and experience to maximize efficiency of the department functions. 4. Ability to prepare and present clear, concise reports/information to school district personnel, federal, state, county and others seeing information related to school business accounting. 5. Knowledge and experience with computer hardware used in the business office. 6. Ability to learn and interpret laws, rules, regulations affecting school district accounting operations. 7. Ability to work cooperatively with people and to take an interest in community. 8. Ability to organize and supervise programs and personnel. 9. Ability to communicate and display human relations in working with classified and certificated personnel, administrator and the public. 10. Ability to communicate effectively, both orally and in writing. 11. Thorough knowledge of governmental budgeting, accounting and auditing theory and practices. 12. Familiarity with the principles of risk management in health insurance, liability insurance, worker’s compensation. 13. Familiarity with State of California school construction/modernization applications and process as well as school bond funding sources. OVERTIME STATUS: Exempt BARGAINING UNIT STATUS: Management EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy on Evaluation of Management/Confidential employees. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.

      Comments and Other Information


      EXAMINATION PROCEDURE: The examination process will include the following: 1. Screening of applications to determine completion and meeting the minimum requirements. Applicants who meet the minimum requirements and whose application was complete at the time the recruitment closed will move to the Examination Process. 2. Qualified candidates will receive a Notice of Examination via Edjoin/email. Following are the details: Supplemental Questions: This exam will evaluate your qualification, education, experience, training and suitability. The answers to the supplemental questions will be rated by a panel of subject matter experts. The designated passing score is a minimum of 70%. The weight of the oral exam is worth 100%. The date of the exam is TBD. Applicants successful in the examination process will be placed on an employee or an outside applicant eligibility list by rank order of their examination score. This score will include seniority credit or veterans points if applicable. Both lists are good for up to one year and are updated due to continuous examinations or employment status during the life of the eligibility lists as needed. SELECTION PROCEDURE Merit Rule 50.100.2 B Any permanent classified employee of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 month after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lower class in which the employee formerly had permanent status. RESOLUTION No. 33-03-11 DESIGNATION OF SENIOR MANAGEMENT POSITIONS "...WHEREAS, positions in the senior management of the classified service shall be filled from an unranked list of eligible persons who have demonstrated managerial ability who have been found qualified for the positions as specified by the district superintendent and determined by the Personnel Commission...." PRIME DUTIES & RESPONSIBILITIES: 1. Plan, organize, supervise and direct the District’s financial and accounting programs including budget development and control, payroll preparation and accounting, attendance reporting, accounts payable and receivable, student body accounting and special projects. 2. Evaluate the financial needs of the district. 3. Estimate and monitor the district income. 4. Develop and recommend long-range financial plans, develop budget projections and projections of income from county, state and federal sources. 5. Participate and direct internal auditing and related financial activities; assist external auditors as needed. 6. Compile, analyze and supervise information and date in order to prepare a wide variety of reports related to the budget, financial/accounting activities and attendance; conduct financial, statistical and analytical studies as required. 7. Interpret, explain and assure compliance with laws, rules, regulations and requirements related to budget accounting and recordkeeping procedures governing California School districts. 8. Coordinate communication and activities with district departments, other school districts and federal, state and county agencies; provide budgetary, accounting and financial information and assistance to District departments. 9. Select, train, supervise and evaluate the work of assigned staff. 10.Provide technical advice and assistance regarding fiscal services to site and district administrators. 11.Is responsible for insurance program for protection of personnel, health and welfare and property and liability; advises Board as to business responsibilities and liabilities of the District. 12.Is responsible for legal aspects of school district elections. 13.Is responsible for school site acquisitions and disposition, and all matters related to legal changes, such as handling granting of easements. 14.Is responsible for establishing inventory records and procedures. 15.Is responsible for construction and/or acquisition of school facilities, including a role in the planning of new facilities and sale of school district bonds. 16.Is responsible for enrollment projections, for cafeteria services. 17.Perform other related work as required. DESIRED QUALIFICATIONS: 1. Extensive background experience in budgeting, budget control and recordkeeping, cash management, payroll auditing, debt financing, financial recordkeeping and reporting. 2. Responsible professional level in accounting or related experience in fiscal service operations in a California school district including supervision or coordination of the work of others. 3. Ability to apply training, knowledge and experience to maximize efficiency of the department functions. 4. Ability to prepare and present clear, concise reports/information to school district personnel, federal, state, county and others seeing information related to school business accounting. 5. Knowledge and experience with computer hardware used in the business office. 6. Ability to learn and interpret laws, rules, regulations affecting school district accounting operations. 7. Ability to work cooperatively with people and to take an interest in community. 8. Ability to organize and supervise programs and personnel. 9. Ability to communicate and display human relations in working with classified and certificated personnel, administrator and the public. 10. Ability to communicate effectively, both orally and in writing. 11. Thorough knowledge of governmental budgeting, accounting and auditing theory and practices. 12. Familiarity with the principles of risk management in health insurance, liability insurance, worker’s compensation. 13. Familiarity with State of California school construction/modernization applications and process as well as school bond funding sources. OVERTIME STATUS: Exempt BARGAINING UNIT STATUS: Management EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy on Evaluation of Management/Confidential employees. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction record, if any, prior to hiring.