School Office Manager at Irvine Chinese Immersion Academy
Job Summary
Job Summary
Perform a variety of secretarial and clerical duties to coordinate school office activities; perform public relations and communications services for the Principal. Prepare and maintain a variety of reports, records and files relating to students, staff, operations and activities; monitor budget as directed; schedule appointments, meetings, and conferences; maintain master calendar and files; independently compose letters, memos, bulletins and other correspondence; register and assign new students; maintain accurate records of personnel, students and other school office records; administer first aid and emergency aid; maintain health-related records; provide work direction and assistance to parent volunteers, PTO board members, office aides and others; operate a variety of office equipment such as computer and printer, typewriter and copier; perform related duties as assigned. REQUIRED QUALIFICATIONS: Education and experience equivalent to graduation from high school and four years increasingly responsible secretarial experience involving public contact Comments and Other Information Upon being recommended for employment and prior to formal Board of Education approval, the following pre-employment steps must be completed as required by District policy and State and Federal law: • A Mantoux Tuberculin Test within 60 days of hire date • Fingerprint Clearance - Child Abuse Mandated Reporter Certification - Bloodborne Pathogens Certification - Anti Harassment Training - Email and Messaging Training - First Aid/CPR within 3 months of employment It is our policy to provide all applicants equal employment and educational opportunities without regard to actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, mental disability, physical disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation.
Requirements / Qualifications
About the School: Irvine Chinese Immersion Academy is the first Public Charter School approved by the Irvine Unified School District. We are the only tuition-free Mandarin dual-immersion program that adapts the progressive immersion model in Orange County, California. Our goal is to prepare students to become global citizens through the development of bilingualism, biliteracy, and cross-cultural competence. We are seeking innovative and experienced educators to join our team! Job Title: Office Manager Immediate Supervisor: School Administrator/ Principal Required Qualifications:
Preferred Qualifications: - 2+ years of clerical experience in a public, private, or charter school office, including experience in all aspects of school office operations, 2 years of responsible secretarial experience, or an equivalent combination of training and experience. - Bachelor’s degree from an accredited college or university with major course work in Education Policies, Business or Public Administration is desirable. - Mandarin proficiency preferred (not required) - Ability to communicate effectively with parents, staff and members of the public. - Possess humility, strong work ethics, and a solution-oriented mindset. - Flexibility to adapt and change; ability to strive in a fast paced dynamic working environment. - Demonstrates knowledge of correct English usage, spelling, grammar, punctuation, and vocabulary for the development of report, correspondence, newsletters and presentations. - Demonstrates the ability to prepare reports and presentations in support of the site principal. - Possesses a high degree of personal integrity and accuracy in his/her work and performance. - Ability to operate a variety of data processing and office equipment in support of the school program. - Ability to prioritize and differentiate between issues of a minor nature and those that require serious and timely attention.
Requirements / Qualifications
About the School: Irvine Chinese Immersion Academy is the first Public Charter School approved by the Irvine Unified School District. We are the only tuition-free Mandarin dual-immersion program that adapts the progressive immersion model in Orange County, California. Our goal is to prepare students to become global citizens through the development of bilingualism, biliteracy, and cross-cultural competence. We are seeking innovative and experienced educators to join our team! Job Title: Office Manager Immediate Supervisor: School Administrator/ Principal Required Qualifications:
Preferred Qualifications: - 2+ years of clerical experience in a public, private, or charter school office, including experience in all aspects of school office operations, 2 years of responsible secretarial experience, or an equivalent combination of training and experience. - Bachelor’s degree from an accredited college or university with major course work in Education Policies, Business or Public Administration is desirable. - Mandarin proficiency preferred (not required) - Ability to communicate effectively with parents, staff and members of the public. - Possess humility, strong work ethics, and a solution-oriented mindset. - Flexibility to adapt and change; ability to strive in a fast paced dynamic working environment. - Demonstrates knowledge of correct English usage, spelling, grammar, punctuation, and vocabulary for the development of report, correspondence, newsletters and presentations. - Demonstrates the ability to prepare reports and presentations in support of the site principal. - Possesses a high degree of personal integrity and accuracy in his/her work and performance. - Ability to operate a variety of data processing and office equipment in support of the school program. - Ability to prioritize and differentiate between issues of a minor nature and those that require serious and timely attention.
Comments and Other Information
Candidates should submit the following documents:
- Letter of Introduction
- Current Resume
- Two Current Letters of Recommendation
Essential Responsibilities:
The office manager directly supports the Principal in the administration of the school program and campus. The office assistant is expected to perform clerical and record keeping functions in support of the school. The duties include maintaining the day-to-day protocols, the school’s student attendance system, providing for a current inventory system of classrooms and offices, assisting the principal with the management of the school budget, and coordinating purchasing of supplies and instructional materials for the campus. The office assistant must be a person that can work with minimal daily supervision, possess good independent judgment, but also understands the importance of being a supportive and responsible aide to the school principal.
Comments and Other Information
Candidates should submit the following documents:
- Letter of Introduction
- Current Resume
- Two Current Letters of Recommendation
Essential Responsibilities:
The office manager directly supports the Principal in the administration of the school program and campus. The office assistant is expected to perform clerical and record keeping functions in support of the school. The duties include maintaining the day-to-day protocols, the school’s student attendance system, providing for a current inventory system of classrooms and offices, assisting the principal with the management of the school budget, and coordinating purchasing of supplies and instructional materials for the campus. The office assistant must be a person that can work with minimal daily supervision, possess good independent judgment, but also understands the importance of being a supportive and responsible aide to the school principal.
Application Deadline
4/23/2024 2:35 PM Pacific
Date Posted
2/26/2024
Contact
Number of Openings
1
Salary
Add'l Salary Info
DOE/ Salary range is contingent upon relatable experience
Length of Work Year
11 Months/ Yr
Employment Type
Full and Part Time