Administrative Technician at Orange County Department of Education
About the Employer
The Orange County Department of Education (OCDE) serves some of Orange County’s most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE’s vision is that “Orange County students will lead the nation in college and career readiness and success.” Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
Job Summary
Job Summary
ACCESS is a public, WASC accredited educational program offering a variety of unique school options serving students throughout Orange County from Transitional Kindergarten (TK) to adults seeking to complete their high school education. Our program is committed to the education of the whole student through the use of Multi-Tiered System of Support (MTSS). This approach is designed to meet the academic and socio-emotional needs of our students to prepare them for successful transitions to college and career. We are looking for a talented and enthusiastic individual to serve as Administrative Technician. The Administrative Technician is responsible for monitoring and tracking multiple budgets associated with their assigned programs and ensures that expenditures conform to OCDE policies and procedures and applicable funding requirements. The incumbent will perform complex administrative processes; technical research, answer questions, and responds to issues; compile data for required reporting; design, develop, and maintain specialized records and reports in accordance with established deadlines and requirements. Other duties include; forecast expenditures, assist in developing program budgets; monitor fiscal activities to ensure available funds for planned expenditures within account and funding source parameters and track account balances; reconcile accounts to funding source information; initiate expenditure transfers; request payments from funding sources in accordance with contract terms. Serves as liaison with a wide variety on OCDE staff and staff in various school districts and agencies.
Requirements / Qualifications
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Three (3) years of office administrative or secretarial experience, or an equivalent combination of training and experience. • Bilingual in Spanish is desirable for one of the three vacancies.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe your experience processing invoices and expense reports. 2. What steps will you take in order to ensure accuracy and attention to detail? 3. How would you contribute to the effective operations of the ACCESS Administration while supporting and fostering positive professional working relationships?
Requirements / Qualifications
Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Three (3) years of office administrative or secretarial experience, or an equivalent combination of training and experience. • Bilingual in Spanish is desirable for one of the three vacancies.
There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Describe your experience processing invoices and expense reports. 2. What steps will you take in order to ensure accuracy and attention to detail? 3. How would you contribute to the effective operations of the ACCESS Administration while supporting and fostering positive professional working relationships?
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Comments and Other Information
Resumes will not be accepted in lieu of the completed online application.
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE.
The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual’s identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability.
We reserve the right to reopen, readvertise, or delay filling this position.
AA/EOE/ADA
Application Deadline
11/17/2023 4:00 PM Pacific
Date Posted
11/8/2023
Contact
Number of Openings
3
Salary
Add'l Salary Info
Classified, Range 43: $4,802.00 - $6,298.00 monthly. Placement based on education and years of experience.
Length of Work Year
260 Days/12 Months
Employment Type
Full Time
Benefits
We provide a safe, caring, courteous, and professional environment that fosters collaborative work and individual development for employees. OCDE offers generous, comprehensive, tax-free insurance benefits options to full-time members of the staff. Benefits may be prorated for employees working fewer than 12 months per year or less than full-time. Benefits packages include medical, dental, and vision care insurance for employees and their eligible dependents, and life insurance for employees.