College Cashier

R-01917

San Diego County - Cuyamaca College

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.

Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.

Job Summary
Application Deadline: Thursday, November 30, 2023 at 11:59 p.m.

NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.

Department: Administrative Services

Months worked out of the Year: 12 months

FTE: 1.0

Work hours: Monday - Friday, 7:30 a.m. - 4:30 p.m.

Shift Differential: None

Starting Salary Range:
Range: CL-37: $4,772 (Step A) or $5,047 (Step B)
Based on education and experience

Anticipated Start Date: February 2024

Job Description

SUMMARY:

Under the direction of an assigned supervisor, organize, direct and coordinate the accounting functions of student registration activities at a college and in a local community; collect and control college fees and other District receivables; deposit District monies; and maintain financial records and journals. Technical direction and procedural compliance oversight is received from the Senior Director/Controller-District Business Services.

ESSENTIAL FUNCTIONS:

Organize, coordinate, and administer the accounting functions of student registration at either Grossmont or Cuyamaca College and off-campus registration sites to assure timely and efficient student registration.

Within the District policies and procedures, develop, implement, coordinate, and oversee college specific procedures, operations, and activities related to the collection of fees for college registration and special project contracts such as JTPA, Headstart Program, and contract classes.

Recommend staffing, material, equipment, and facility needs for registration fee collection activities.

Maintain a variety of financial records, logs, files, and journals related to fee collection and accounting; and operate a personal computer to post and update records and furnish statements.

Recommend college-specific procedures to facilitate the maintenance of records, logs, and files.

Comply with approved college-specific and District procedures.

Train and provide work direction and guidance to assigned hourly and part-time personnel.

Place required information in college schedules.

Compile data and prepare reports related to the collection of college fees.

Submit daily transaction reports and reconciliations to the District Cashier.

Coordinate and generate billings to students with outstanding balances and coordinate the collection of past due loans and NSF checks.

Coordinate communication and activities with other college and District departments, governmental agencies, and other outside organizations.

Consult with Information Systems personnel and the District Cashier in the development and modification of computer programs used in processing student fees.

Correspond with various agencies on and off campus to obtain deferment authorizations.

Review and audit records, forms, and other materials to assure accuracy and completeness.

Operate a variety of modern office equipment including personal computers.

SECONDARY FUNCTIONS:

Maintain inventory of registration materials and supplies.

Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.

Attend various meetings as required.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Principles, methods, and procedures related to student registration, fee collection, and cashiering.

• Principles and practices of accounting.

• Applicable federal and state legislation pertaining to student registration and fees collection.

• Operation of a financial system.

• Modern office practices, procedures, and equipment including telephone techniques and etiquette.

ABILITY TO:

• Perform specialized accounting duties in the collection and control of college fees.

• Compile information and maintain accurate financial records, reports, logs, files, and journals.

• Interpret, apply and explain rules, regulations, policies and procedures.

• Perform simple mathematical operations quickly and accurately.

• Train and provide work direction to others.

• Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.

• Analyze situations accurately and adopt an effective course of action.

• Communicate effectively both orally and in writing.

• Establish and maintain cooperative and effective working relationships with others; demonstrate commitment to customer service.

• Work independently with little direction; plan and organize work to meet schedules and timelines.

EDUCATION:

Two years of college-level course work or equivalent in accounting, business, or related field.

EXPERIENCE:

Increasingly responsible general cashiering, accounting, cash flow, and auditing experience.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver's license and the ability to qualify for district vehicle insurance coverage.

Additional Information

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.

Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):

• A current resume.

• A 1 - 2 page cover letter addressing how you meet the qualifications of the position. Please also describe your experience and the methods that you have used in cashiering, collecting payments, compiling reports and detailed financial information.

*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing mailto:D-HR-Jobs@gcccd.edu.

Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.

To apply, visit https://apptrkr.com/4767965.

The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-41fe0ff837f01344a421f75fcabe0295