BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a variety of specialized accounting duties in support of assigned District accounts payable and functions; process, record and audit various transactions; prepare, reconcile and maintain a variety of financial and statistical records, records, reports and statements.

REPRESENTATIVE DUTIES:

 ESSENTIAL DUTIES:

• Process Purchase Order (PO) vouchers for regular PO’s when complete processing package is available.
• Process open PO vouchers when complete processing package is available. Match with open PO copy, log to open PO log sheet, input to system.
• File completed payment package after warrants are released.
• Maintain an accurate filing system and keep filing up-to-date.
• Follow up on any missing documents with site and vendors to ensure prompt payments.
• Research invoices that come in from school sites or other departments that are more than 30 days past due.
• Reconcile statements from vendors.
• Process express and rush vouchers for: PSA Consultants, Benefits, Rush PO’s, Conference and Registration payments, Utilities.
• Follow up on vendor and employee inquiries relating to payment status.
• Ensure that all account strings are complete and accurate before processing.
• Send proper backup documents to Los Angeles County Office of Education (LACOE) for all invoices that require audit review.
• Review suspense register daily to ensure that all accounts payable items have been completely processed and not held in audit status.
• Prepare monthly board reports for all warrants issued.
• Assist Accounting Supervisor, Director of Fiscal Services and Assistant Superintendent with special projects at any time during the year.
• Assist independent auditors during interim and year-end financial audits.
• Prepare and submit report of independent contractors to Employment Development Department.
• Complete annual 1099 processing.
• Attend various LACOE trainings during the year including 1099 processing, year- end closing, etc.
• Prepare accrual schedule for year-end closing.
• Contact LACOE at year-end to delete any saved PeopleSoft account payable templates during the year.
• Cross train for other specialized duties to serve as backup and/or additional help.
• Process all Bond Measure construction project payables.
• Obtain required construction documentation as needed, including: Board Reports, payment bonds, bid bonds, designation of subcontractor, notice of contractor calling for bid, agreements, certificates of liability insurance and record notices of completion.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Methods, procedures and terminology used in technical accounting work.
• Financial and statistical record keeping techniques.
• Preparation of financial statements and comprehensive accounting reports.
• General accounting and business functions of an educational organization.
• Policies and objectives of assigned programs and activities.
• Use and processing of purchase orders, invoices, claims and related documents.
• Preparation, review and control of assigned accounts.
• Data control procedures and data entry operations.
• Modern office practices, procedures and equipment.
• Operation of computer and assigned software.
• Oral and written communication skills.
• Interpersonal skills including tact, patience and courtesy.
• Arithmetic computations

ABILITY TO:

• Perform a variety of specialized accounting duties in support of assigned District accounts and functions.
• Prepare, process, verify, evaluate and audit a variety of financial transactions and related documents.
• Maintain accurate financial and statistical records.
• Prepare and evaluate comprehensive accounting reports and statements.
• Verify, balance and adjust accounts.
• Review, process, evaluate and verify a variety of financial information, forms and documents.
• Identify, investigate and resolve financial errors and discrepancies.
• Monitor and audit income expenditures.
• Assemble and organize and prepare data for records and reports.
• Reconcile, balance and audit assigned accounts.
• Compare numbers and detect errors efficiently.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field and three years general accounting experience.

WORKING CONDITIONS:
ENVIRONMENT: Office environment.

PHYSICAL DEMANDS:

• Hearing and speaking to exchange information.
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching to file and retrieve materials.
• Reaching overhead, above the shoulders and horizontally.