Antelope Valley College

Human Resources Assistant

Salary: $4,841.90 Monthly

Deadline: 11/12/2023 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at: http://50.73.55.13/counter.php?id=271133

DESCRIPTION

Under the direction of the assigned supervisor in the Office of Human Resources and Employee Relations, performs a variety of technical clerical duties related to the assigned human resources programs; including, but limited to, recruitment, compensation, benefits, risk management, workers compensation, and record maintenance of the District’s personnel. Performs other human resources related processes or duties as may be assigned. 

DISTINGUISHING CHARACTERISTICS:

Human Resources Technician is the experienced-level classification in the Human Resources; whereas, the Human Resources Assistant is the entry-level classification in the Human Resources series. Differences in the classifications are in level of responsibility and independence in the performance of a variety of technical clerical duties. 

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

The classification specification provides a summary of typical job duties performed, along with the general nature and level of work performed by employees in this classification. Duties may include, but are not limited to the following:

• Solicits from and provides information to employees, job applicants, school districts, public agencies and the general public regarding personnel-related functions such as recruitment, examinations, classification, workers compensation, benefits, medical data, employee records, and human resources policies and procedures. (E)

• Reviews, processes and aids in the completion of human resources forms and related documents for compliance with applicable procedures and policies. (E)

• Prepares, types and distributes a variety of human resources forms, job announcements, lists, correspondence and other materials related to assigned personnel functions including letters to applicants regarding interviews, test results, agendas, and insurance forms. (E)

• Reviews and retrieves specific personnel data, finds discrepancies, or verifies information such as employees’ job assignments, classification, benefits, and other pertinent information. (E)

• Retains and purges documents in accordance with record retention policies and regulations. (E)

• Obtains proper documentation and clearance related to screening for employment such as fingerprint review, medical examination, and education verification. (E)

• Coordinates examination logistics including: scheduling candidates, soliciting rater involvement; arranging rater panels, copying and collating examination materials. (E)

• Proctors meetings; including, taking notes, distributing agendas, checking identification, distributing material, instructing and monitoring to ensure confidentiality and that instructions are being followed, collecting and accounting for materials used. (E)

• Coordinates, processes, and acts as a main contact for temporary office workers. (E)

• Performs regular data entry into human resources information system. (E)

• Performs regular logging, filing and organizing of personnel records. (E)

• Assists Human Resources staff with technical duties as assigned.

• Performs related duties as assigned

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: 

Experience: Two years of general clerical experience including one year in a human resources office or role.

Education: Graduation from high school or equivalent.

OTHER INFORMATION

KNOWLEDGE OF: 

• DEIA principles, cultural competence, and growth mindset.

• Methods, practices, terminology and procedures used in human resources and benefits administration. 

• Relevant provisions of the California Education Code, Administrative Procedures and Board Policies, and collective bargaining agreements

• Recruitment and placement of certificated and classified employees. 

• Applicable sections of State Education Code and other applicable laws. 

• Laws, rules, regulations involved in assigned human resources activities. . 

• Good oral and written communication skills. 

• Basic mathematics with the ability to prepare various data using formulas and spreadsheets. 

• Cultural competence and interpersonal skills using tact, patience, and courtesy. 

• Record-keeping techniques, input, and data retrieval procedures for databases and computerized document and content management systems and manual filing systems.

• District organization, operations, policies and objectives. 

• Modern office practices, procedures and equipment. 

• Microsoft Office suite

• Proficient use of databases, spreadsheets, word processing and web-based programs. 

• Correct English usage, grammar, spelling, punctuation and vocabulary. 

ABILITY TO: 

• Perform a variety of administrative support duties related to the human resources function. 

• Perform a variety of technical duties related to the employment, recruitment, benefits and records for the district's certificated and classified personnel. 

• Read, interpret, apply and explain rules, regulations, policies and procedures. 

• Maintain confidentiality of personal, sensitive and collective bargaining information.

• Develop and maintain confidential human resources records. 

• Provide information and assistance to employees, supervisors and administrators.

• Fully understand and use written information and spoken communication.

• Obtain facts and data pertaining to an issue or question.

• Apply technical subject matter to the job.

• Work with electronic hardware and software applications.

• Focus on the details of work content, work steps, and final work products.

• Show personal organization, self-discipline, and dependability.

• Proactively obtain and share information.

• Attend to the needs and expectation of customers.

• Collaborate with others to achieve shared goals.

• Communicate effectively and with cultural competence both orally and in writing.

• Model communication and interactions that respect and include all individuals and their languages, abilities, religions and cultures.

For a complete listing and details of all open positions and how to apply, select the HR & Employment link on the AVC Web site at https://www.schooljobs.com/careers/avc or contact the Human Resources Office at (661) 722-6311; Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster, CA 93536.