Program Coordinator, Career Education Programs and Services

Ohlone College

Salary: $71,532.00 - $91,344.00 Annually

Job Type: Full-Time

Division: Academic Affairs

Opening Date: 10/16/2023

Location: Newark Center

Job Number: 202300066

Department: Academic Affairs

Bargaining Unit: California School Employees Association (CSEA)

Ideal Candidate Statement
The ideal candidate has experience working with and demonstrating sensitivity to the diverse academic, socioeconomic, cultural, linguistic, and ethnic backgrounds of students, faculty, staff, and community. The Career Education Program Coordinator should have highly effective communication skills, enabling them to connect with diverse audiences and facilitate open dialogue about career goals and opportunities. The Program Coordinator should have experience planning, coordinating and organizing events, presentations, and information sessions to provide students with valuable experiential learning opportunities. This includes being detail-oriented, organized, communicative with stakeholders, and able to create print and digital materials. The Program Coordinator will possess an understanding of Work Experience and work-based learning opportunities to ensure students are aware of the requirements to complete their degrees and understand how to complete required documents. The Program Coordinator will collaborate with various Ohlone departments to ensure students transition from K-12 and adult education programs, complete their applications, and refer students to resources on campus.

Position Description
Under general supervision, the Administrator, perform a wide variety of duties in support of the Career Education Programs, Services and Students. The position advises potential and current Career Education students on admission processes and general guidance. Works with minimal supervision to respond to student inquiries, provide in-reach to support student success in Career Education credit and noncredit courses, work-based learning placements including internships and apprenticeships. Presents on Career Education programs and services in various venues such as information sessions and committee meetings. The position performs a broad level of responsibilities, including serving as a liaison between the administrator and the general public and other campus and community officials; coordinate and implement ongoing academic support programs and other Career Education activities in support of student success. Provide coordination and logistical support for work-based learning activities across Career Education departments.
Position will require occasional evenings and weekends.

This position is funded by categorical funds, and employment is subject to those funds being available.

Duties and Responsibilities

• Collaborates with Outreach staff, schedule and facilitate noncredit and career education information sessions, orientations and registration sessions with local Adult Education Programs and other community-based partners.
• Develop, schedule and facilitate activities to support current Career Education and Noncredit student success, including conducting workshops, orientations and information sessions.
• In partnership with academic staff provide early alert to support career education and noncredit students, including referrals to resources available on campus.
• Coordinate with the Counseling department to support the transition of students from K-12 and Adult School Career Pathways to Ohlone Career Education programs.
• Coordinate with work-based learning sites, including but not limited to internships and apprenticeships;
• Support work-based learning students to ensure the completion of required documents such as background check, immunization and other required paperwork.
• Maintain current content on relevant web pages in collaboration with noncredit and career education programs ; integrate content to promote student support and success.
• Coordinate Work Experience (WEX) orientations in collaboration with the WEX faculty, including setting up and facilitating online meetings as necessary.
• Respond to student email and phone inquiries about noncredit and career education courses.
• Collaborate with Admissions and Records staff to ensure accurate completion of Noncredit applications.
• Organize, create and maintain electronic records and documentation systems for career education programs and services.
• Develop systems for tracking and reporting key metrics of success.
• Participate in campus-wide committees and discussions related to Career Education, Career Pathways and Noncredit.
• Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff, and community.
• Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Coordinate with outside partners as necessary to record and monitor students' time and effort.
• Support WEX faculty in coordinating marketing materials to promote the relevant programs.
• Updates the departmental website and social media accounts.
• Performs related duties as assigned.Knowledge Of:
• Work-based learning programs and services.
• Methods and terminology of an assigned area of expertise.
• Current trends, research and development in assigned discipline.
• Course management software and assigned databases.
• Curriculum policies and procedures.
• Categorical Funding.
• Applicable laws, codes, regulations, policies and procedures pertaining to the programs.
• Enterprise Resource Planning (ERP) Software.
• Data reporting software.
• General office software and equipment.Skills To:
• Use data reporting software to produce reports.
• Use content management software to update information on the departmental website.
• Use general office software and equipment to develop reports, aggregate data, communicate with students, District staff, and federal agencies.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• All communications are sensitive to and exhibit an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.Abilities To:
• Analyze and evaluate programs, policies and operational needs.
• Communicate effectively both orally and in writing.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment and assigned software.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and timeline.
• Prepare comprehensive narrative and statistical reports.
• Generate or maintain a variety of reports, records and files related to assigned activities.
• Accurately file documents.
• Develop and maintain effective working relationships with students, District staff, and federal agencies.

Minimum Qualifications
Any combination equivalent to: a Bachelor's degree in education, counseling or related field
AND
two years increasingly responsible student services or work-based learning experience in an education setting;
AND
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Characteristics
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Application Materials

• Resume/Curriculum Vitae;
• A cover letter addressing the listed desirable qualifications and personal/professional qualities;
• A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant;
• Response to the following question: What does it mean to have a commitment to diversity, and how would you apply this commitment as your conduct your responsibilities in this position? Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: https://www.ohlone.edu/sites/default/files/documents/imported/evaluationofforeigndegrees.pdf https://get.adobe.com/reader/

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

To apply, please visit https://apptrkr.com/4701831

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