Administrative Assistant I - 19hr

Salary: $1,801.00 - $2,280.00 Monthly

Job Type: Part Time

Job Number: 20231003

Closing: 10/26/2023 12:00 PM Pacific

Location: Merced College, CA

Department:

Range 18
19 hours/week12 months/year
This is a categorically funded assignment contingent upon year-to-year funding. Interviews are tentatively scheduled for November 15, 2023
Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.
Working directly with Director of MESA (Math, Engineering, Science Achievement), the Administrative Assistant I plays an integral role in the success of all MESA-related service provisions. The aim of this grant-funded program is to assist eligible under-represented students in the STEM fields by helping them to prosper in STEM courses at Merced College and successfully transfer to four-year institutions in STEM-based fields. The objective of the MESA program is to increase the number of under-represented students in the STEM fields. As this is a new program at Merced College, this position requires initiative, resourcefulness, effective communication with multiple stakeholders (especially students), organization, record-keeping, and a basic understanding of budgeting. Individuals seeking to work with a close-knit community of students and take part in continuing to develop a new program at Merced College are encouraged to apply.

Merced College MissionAt Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.Merced College VisionEnriching our community through educational experiences and support services:
• Degree/Certificate Programs
• Transfer
• Career Technical Education
• Workforce Training
• Lifelong Learning
• Basic Skills
• Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.
General Description:
Under general supervision, to perform varied secretarial and clerical duties; and to do related work as required.

Examples of Duties

Representative Duties:

• Performs a wide variety of clerical duties related to the special operational area to which assigned
• Develops working knowledge of special terminology related to the function to which assigned
• Receives visitors, takes calls, and gives out information where judgment, knowledge and interpretation of departmental procedures and regulations are necessary
• Composes correspondence with only general direction and review
• Types a variety of materials
• Takes minutes
• Organizes office work
• Schedules and follows through on all activities
• Assists in coordinating the flow of program communications
• Posts information on records where selection is based on knowledge of the use and purpose of the records
• Prepares periodic reports which involve gathering materials from various sources and working out details of presentation
• Schedules meetings and conferences
• Keeps records and makes reports
• Sets up, revises, and maintains filing systems
• Assigns and reviews the work of student assistants
• Operates varied office equipment
• Receives and distributes mail
• Orders supplies
• Maintains budget records and files
• Provides supervisor with information needed for budget development
• Other related duties as assigned

Knowledge of:

• Office methods, supplies, and equipment, including a computer
• Principles of business letter and report writing including the use of good English, spelling, and punctuation
• Methods of collecting and organizing pertinent data and information

Ability to:

• Read, understand, learn and apply procedures and requirements
• Deal with the public and other District employees in an effective, tactful, and diplomatic manner
• Take minutes
• Type at 50 net words per minute
• Train and oversee the work of student assistants
• Work cooperatively with others
• Maintain and update the area web page
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• High school diploma OR GED AND three (2) years applicable experience
OR
• The equivalent education and experience
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment.

Physical Ability to:

• Work at a desk, conference table or in meetings of various configurations
• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Occasionally stoop, bend, kneel, crouch, reach, and twist
• Lift, carry, push, and/or pull moderate to heavy amounts of weight
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs
Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• List of three professional references (no reference letters permitted)
If Applicable:

• Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts
Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled onsite.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/4692214

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