John Muir Charter Schools Administrative Assistant The Administrative Assistant reports directly to Administrative Coordinator, the COO and the CEO. The Administrative Assistant is responsible for general administrative responsibilities including answering the phone, preparing transcripts, filing and record keeping, in-service planning and document editing. This is a limited term position through June 30, 2027, the position term may be extended by action of the John Muir Charter Schools Governing Board. Primary Position Responsibilities and Description ? General Administrative Support: Answer telephone or email inquiries from sites, staff, administrative staff, and the general public. ? Transcripts and Student Records: Receive and process requests for official student transcripts and records. Assist the Administrative Coordinator in the preparation and distribution of student diplomas. ? Filing and Record Keeping: Organize and file materials including student and school records. ? Preparation of JMCS Board Meeting Materials: Assist the Administrative Coordinator in preparing board agenda, packets, and materials for mailing to participants in advance of Board meetings. Assist with food orders and meeting minutes. ? In-service Planning: Assist the Administrative Coordinator with planning and organizing the annual staff in-service. ? Review and Editing: Assist the Administrative Coordinator in reviewing and editing school documents and materials. ? Data Collection and Reporting: Assist the Administrative Coordinator and leadership team in compiling data and reporting information for a variety of JMCS programs. ? Other Duties as Assigned: The COO, CEO or Administrative Coordinator may assign other duties to the Administrative Assistant as needed. Knowledge of: ? Standard office practices, procedures, and equipment ? Record keeping and organization techniques ? Oral and written communication skills ? Interpersonal skills ? Correct use of English language including grammar, spelling, punctuation and vocabulary ? Word, Excel and Google Apps Ability to: ? Work confidentially with discretion ? Compose correspondence independently ? Complete work with many interruptions and work independently ? Meet schedules and timelines Requirements: ? Must provide proof of eligibility to work in the United States ? Must pass Live Scan background check ? Must have valid Tuberculosis (TB) clearance ? Prior school office experience preferred ? Minimum of a high school diploma, AA or BA preferred Travel: This position may involve light travel for training and meetings. Physical Demands: ? Work is performed while standing, sitting, or walking ? Requires the ability to communicate effectively using speech, vision, and hearing ? Requires the ability to lift, carry, push or pull up to 30 pounds Location: The position is in-person located at JMCS’ administrative office in Grass Valley, Ca. Compensation : This is a full time, limited term position ending June 30, 2027, the position term may be extended by action of the John Muir Charter Schools Governing Board. $26.16- $28.17 per hour depending on experience as based on the John Muir Charter Schools At-Will Salary Step Schedule H, Column 2: Administrative assistant. Medical, Dental, Vision, and Life Insurance benefits are included in the compensation. To Apply: Please submit a letter of introduction, resume, and 2 letters of reference through EdJoin or Indeed, or email all documents directly to to Dawn Ryley, Administrative Coordinator at dryley@johnmuircs.com.