Newark Campus Site Coordinator (75% FTE)

Ohlone College

Salary: $53,649.00 - $68,508.00 Annually

Job Type: Part-Time

Division: Academic Affairs

Opening Date: 10/02/2023

Location: Newark Center

Job Number: 202300065

Department: Academic Affairs

Bargaining Unit: California School Employees Association (CSEA)

Ideal Candidate Statement
Ohlone College is seeking an individual who will be excited to serve as the first point of contact for visitors to the Newark Center. The Newark Center serves a diverse community in an environmentally friendly building. We are looking for someone that can work independently to support students, faculty, staff, and visitors. The ideal candidate will have strong organizational skills and be able to work with others to gather and communicate information important for student success.

Position Description
Under direction, perform a wide variety of duties in support of a full-service educational center, the Newark Center for Health, Sciences, and Technology (NCHST). Support the NCHST with a broad level of responsibility, including serving as a liaison between the NCHST and various District employees as well as members of the community. Assignment will also involve coordinating and implementing ongoing academic, building operations, and other activities with minimal direction. Under general supervision, support supervisor in routine administrative functions.

Duties and Responsibilities

• Prepare, monitor, and report on multiple budgets; prepare purchase requisitions; reconcile the proper receiving and payment of items/services requested; follow-up on late shipments and service performances and resolve invoice/payment discrepancies with contractors and accounting personnel for NCHST;
• Operate a networked computer, utilizing word processing, spreadsheet, database, presentation, project management, and related software applications;
• Assist with the preparation of specifications and contract documents and budget reports related to the NCHST;
• Serve as the first point of contact for visitors to the NCHST;
• Coordinate between NCHST and staff, facilities, campus police, and other parties related to facility projects;
• Assist with various tasks related to events at the NCHST;
• Be a liaison between various departments on assigned administrative matters including, but not limited to, representing the NCHST on various committees and emergency response team;
• Direct the centralized administrative and business functions pertaining to NCHST including, but not limited to, office procedures, analysis activities, personnel actions, monitoring budgets, assisting with NCHST mailroom, and NCHST room scheduling;
• Recommend improvements of procedures and coordination of departmental and NCHST functions; prepare and update operating and procedures manuals;
• Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the Colleges' students, faculty, staff, and community.
• Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• File reports with various agencies, as directed;
• Perform clerical work and administrative duties for supervisor as needed;
• Perform other related duties as assigned.KNOWLEDGE OF:
• Operational and organizational characteristics, services and activities of a site;
• Enrollment management tools and data;
• General office software and equipment;
• Community college accreditation standards, Title V requirements, applicable laws and codes;
• General principles of sustainability;
• Budget preparation, monitoring, and reporting;
• Interpersonal skills using tact, patience, and courtesy;
• Principles and practices of administration, supervision, and training.SKILLS TO:
• Establish and maintain cooperative and effective working relationships with others;
• Communicate clearly and with precision;
• Plan and organize;
• Interpret, apply and explain rules, regulations, policies, and procedures;
• Analyze situations accurately and adopt effective actions;
• Evaluate programs, policies, and operational needs.ABILITY TO:
• Plan, organize, control, and direct resources and services;
• Advocate for resources to departmental support programs;
• Communicate effectively, both orally and in writing;
• Operate a computer, assigned office equipment, and assigned software;
• Work independently with little direction;
• Meet schedules and deadlines;
• Prepare a variety of reports, records and files related to assigned activities.

Minimum Qualifications
Any combination equivalent to a bachelor's degree and three years of increasingly responsible duties in positions such as administrative assistant, office manager, or similar.
AND
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Physical Demands
This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Application Materials

• Resume/Curriculum Vitae;
• A cover letter addressing the listed desirable qualifications and personal/professional qualities;
• A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant;
• Response to the following question: What does it mean to have a commitment to diversity, and how would you apply this commitment as your conduct your responsibilities in this position? Foreign Transcripts
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: https://www.ohlone.edu/sites/default/files/documents/imported/evaluationofforeigndegrees.pdf https://get.adobe.com/reader/

District Statement
Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

EEO Statement
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform & Control Act of 1986
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform & Control Act of 1986.

To apply, please visit https://apptrkr.com/4657802

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