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Confidential Administrative Assistant II at San Diego Unified School District

Application Deadline

1/5/2024 11:59 PM Pacific

Date Posted
12/18/2023
Contact
Number of Openings
2
Salary
Pay Range
$89,489.28 - $114,188.76 Annually
Length of Work Year
12 months
Employment Type
Full Time

Job Summary

Job Summary

The San Diego Unified School District is seeking candidates with enthusiasm and interest working in the Education sector supporting high level senior administrators as a Confidential Administrative Assistant II supporting our mission of "Ensuring the success of all students by supporting and empowering a diverse workforce." The Confidential Administrative Assistant II relieves the workload of a cabinet-level administrator by performing highly responsible administrative and staff duties, taking on projects that have a district-wide impact, participating in the negotiations process by developing and/ or presenting management positions, collaborating with numerous teams, and directs the work of assigned staff. Candidates must have exceptional verbal and written communication skills, be able to problem-solve under pressure and have the desire to work in customer service with multiple stakeholder groups.

Requirements / Qualifications

This opportunity is open to all interested candidates. Applicant must be available during regular District business hours, however, flexibility in availability is preferred. This position will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. Confidential Employees Salary Schedule: Grade 038 REPRESENTATIVE DUTIES An incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions Assist a manager of a large organizational unit by performing highly responsible administrative detail of an operational or technical nature. E Assist in carrying out responsibilities in the area of employer-employee relations. E Act as an office manager; act as a resource to district staff and the public. E Conduct and coordinate management, office systems, statistical, and analytical studies. E Prepare or supervise the preparation of reports, manuals, district procedures, and contracts. E Supervise the distribution and implementation of collective bargaining agreements. E Develop, evaluate, implement, revise, interpret, and explain district or departmental policies, programs, and procedures. E Represent the organizational unit at conferences and meetings; act as a liaison between managerial and operational staff levels. E Train and direct the work of assigned staff. E Perform related duties as assigned.

MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to graduation from a recognized four-year college or university with a degree in business or public administration and two (2) years of recent, related experience. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private transportation may be required for some positions in this job class (mileage expense allowance provided). *The ideal candidate will demonstrate the ability to write analytically and communicate effectively and with empathy. *

Requirements / Qualifications

This opportunity is open to all interested candidates. Applicant must be available during regular District business hours, however, flexibility in availability is preferred. This position will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. Confidential Employees Salary Schedule: Grade 038 REPRESENTATIVE DUTIES An incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements. E = Essential Functions Assist a manager of a large organizational unit by performing highly responsible administrative detail of an operational or technical nature. E Assist in carrying out responsibilities in the area of employer-employee relations. E Act as an office manager; act as a resource to district staff and the public. E Conduct and coordinate management, office systems, statistical, and analytical studies. E Prepare or supervise the preparation of reports, manuals, district procedures, and contracts. E Supervise the distribution and implementation of collective bargaining agreements. E Develop, evaluate, implement, revise, interpret, and explain district or departmental policies, programs, and procedures. E Represent the organizational unit at conferences and meetings; act as a liaison between managerial and operational staff levels. E Train and direct the work of assigned staff. E Perform related duties as assigned.

MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE: Any combination of training, experience, and/or education equivalent to graduation from a recognized four-year college or university with a degree in business or public administration and two (2) years of recent, related experience. LICENSES AND OTHER REQUIREMENTS: Possession of a valid California driver's license and availability of private transportation may be required for some positions in this job class (mileage expense allowance provided). *The ideal candidate will demonstrate the ability to write analytically and communicate effectively and with empathy. *

Comments and Other Information

APPLICATION PROCESS: To be eligible for consideration, interested candidates must submit the following documents: Online employment application: Please complete the online application to include all current and previous work history and education. Substitute Experience: Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position. Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications. This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment. Answer all supplemental questions: The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Attach proof of education, training, certification, or licenses: Education, training, or certifications will only be considered if acceptable documentation is attached Photocopy of Degree or Photocopy of OFFICIAL transcript Photocopy of Licenses and/or Certifications Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation. Additional documents: A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application. Additional documents, if any, may/should be attached to the online employment application. ADDITIONAL INFORMATION: The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@sandi.net and domain@governmentjobs.com to your safe senders list. Non Discrimination Statement The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is lryan@sandi.net, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103. The Title II Coordinator's contact information is wranck-buhr@sandi.net 619.725.5678 or by mail, 4100 Normal Street Room 3126, San Diego, CA 92103. The 504 Coordinator's contact information is enall@sandi.net 619.344.6420 or by mail, 5465 El Cajon Blvd. Room B-2, San Diego, CA 92115 It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.

Comments and Other Information


APPLICATION PROCESS: To be eligible for consideration, interested candidates must submit the following documents: Online employment application: Please complete the online application to include all current and previous work history and education. Substitute Experience: Please note that general or occasional Substitute Experience is not included when determining if a candidate has met the minimum qualifications for the position. Individuals working in related, specific, LONG-TERM substitute assignments of substantial hours per week must specify each separate long-term assignment in their work history in order for this experience to POSSIBLY count towards meeting the minimum qualifications. This information must include an approximate start date, end date (where applicable), specific site, job title, hours per week, and job duties performed for each long-term assignment. Answer all supplemental questions: The supplemental questions should be answered thoroughly, clearly, and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process. Attach proof of education, training, certification, or licenses: Education, training, or certifications will only be considered if acceptable documentation is attached Photocopy of Degree or Photocopy of OFFICIAL transcript Photocopy of Licenses and/or Certifications Foreign Equivalency Certification: Individuals who have completed high school or college-level coursework at an institution in a country other than the United States must provide a Foreign Equivalency Certification to satisfy the education requirement. A Foreign Equivalency Certification can be obtained for a fee from a professional organization. For more information, including acceptable providers please see Foreign Transcript Evaluation. Additional documents: A resume may be attached, but not substituted for completing work history, education sections, or the supplemental questions of the employment application. Additional documents, if any, may/should be attached to the online employment application. ADDITIONAL INFORMATION: The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter, you can add the domain@sandi.net and domain@governmentjobs.com to your safe senders list. Non Discrimination Statement The San Diego Unified School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, immigration status, association with a group with one or more actual or perceived characteristics or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The Title IX Coordinator's contact information is lryan@sandi.net, 619.725.8000 or by mail, 4100 Normal Street, San Diego, CA 92103. The Title II Coordinator's contact information is wranck-buhr@sandi.net 619.725.5678 or by mail, 4100 Normal Street Room 3126, San Diego, CA 92103. The 504 Coordinator's contact information is enall@sandi.net 619.344.6420 or by mail, 5465 El Cajon Blvd. Room B-2, San Diego, CA 92115 It is the policy of San Diego Unified School District to maintain a drug-free workplace. If needed, individuals protected by the Americans with Disabilities Act (ADA) may request accommodation.