Helendale Elementary School Assistant Secretary at Helendale School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
About the Employer
Helendale is a small, tight knit locality of 5,000 residents in Southern California’s high desert alongside historic Route 66. The community is known for its outstanding recreational opportunities, including off-roading, golfing, hiking, swimming and a multitude of water sports including kayaking on Silver Lakes. Helendale is just a short drive to the cities of Apple Valley, Victorville and Barstow with their expanded opportunities for shopping, dining and medical services. Helendale’s location also makes for an easy drive to Big Bear Lake, Lake Arrowhead, Palm Springs and Las Vegas. Major airports are available in Ontario and Las Vegas. Helendale sits at an altitude of 2,400 feet and experiences warm days and cool nights throughout the year. Temperature extremes can range from freezing at night in the depth of winter to summer temperatures around 100 degrees on the warmest days. The climate has low humidity year-round.
Job Summary
Job Summary
Performs and coordinates varied and responsible clerical and secretarial work under direction of the school principal; to serve as receptionist; and to assist the school secretary in relieving the principal of clerical, secretarial and routine administrative details.
Job Description / Essential Elements:
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HELENDALE SCHOOL DISTRICT ASSISTANT SCHOOL SECRETARY Range 9 DEFINITION: Performs and coordinates varied and responsible clerical and secretarial work under direction of the School Administrative Manager/Principal. Serves as receptionist and assists the school secretary in relieving the School Administrative Manager/Principal of clerical, secretarial and routine administrative details. SUPERVISION RECEIVED AND EXERCISED: Receives general supervision from the School Administrative Manager; receives general instruction from the school secretary regarding daily duties. EXAMPLES OF DUTIES: Duties may include, but are not limited to the following: Performs clerical and secretarial duties. Performs as receptionist in the school office/handling telephone and face to face contacts from the public. Provides information to teachers, students and the public on school/district policies and procedures. Receives, relays, and handles material of a confidential nature. Dealing, as needed, with medical needs of ill or injured students; informs parents. Assists school secretary with recording and verifying school personnel/substitute classified timecards. Maintains official record of students' attendance. Deals with students' tardiness, and absence(s). Initiates and tracks the SARB process. Calling parents on student absences. Handles new enrollments and requests/receives cumulative records. Keep up-to-date files and enrollment figures through perpetual enrollment and board reports. Receives, opens, collects, delivers, and routes mail. Assists with ensuring there is adequate coverage with substitutes at the site. Collects money and maintains related records. Requisitioning supplies. Assembles and mails various notices to parents. Documents Chromebook distribution and collection. Administers medications pursuant to doctor's orders, provides minor medical procedures including, but not limited to, bandages, temperature, check blood sugar, ice packs, and splints. Supervises students as needed. Submit maintenance requests. Provides guidance to substitutes as needed. Support District priorities for a safe and clean campus. Performs related duties as assigned. EXPERIENCE, QUALIFICATIONS and REQUIREMENTS: Experience: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Secretarial and/or clerical experience Knowledge of: Basic record keeping English usage, spelling, grammar and punctuation Modern office practices, procedures, methods and equipment, including PC Word. Student information systems Principles of basic mathematics. Ability to: Perform responsible clerical work with accuracy and speed. Perform mathematics calculations with accuracy and speed. Compose routine letters and memos. Understand and carry out oral and written directions. Work effectively in the absence of supervision. Communicate effectively, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Minimum Requirements: Passage of district approved tests. Possess an appropriate valid California Driver's License. Operate district-owned vehicles in accordance with district insurance expectations Successfully complete an oral interview Equivalent to the completion of the twelfth grade. Ability to type accurately at 40 w.p.m. Revised: August 16, 2022 Board Approved: 10/16/2022
Requirements / Qualifications
MATERIALS A certificate certifying the ability to type 40 net wpm (certificate within the past 6 months from Barstow or Victorville Community College, school, or employment office. Online certificates will not be accepted.) Proof of High School Graduation (Education equivalent to the completion of the 12th grade) A copy of a valid California Driver's License The following clearances will be established prior to first day of assignment. A TB Certificate Fingerprint Screening DMV Printout
All of the following documents are required for this position: Letter(s) of Recommendation (Please attach a resume only if the application does not provide enough space to document your experience as it relates to this position.)
Requirements / Qualifications
MATERIALS A certificate certifying the ability to type 40 net wpm (certificate within the past 6 months from Barstow or Victorville Community College, school, or employment office. Online certificates will not be accepted.) Proof of High School Graduation (Education equivalent to the completion of the 12th grade) A copy of a valid California Driver's License The following clearances will be established prior to first day of assignment. A TB Certificate Fingerprint Screening DMV Printout
All of the following documents are required for this position: Letter(s) of Recommendation (Please attach a resume only if the application does not provide enough space to document your experience as it relates to this position.)
Comments and Other Information
Minimum Requirements: Graduation from high school or G.E.D., passing score on a District written test, fingerprint clearance, TB certificate, possession of an appropriate valid CA. Driver’s License, a good driving record by providing a clear and current DMV Driver License Information printout and the ability to maintain insurability under the District’s vehicle insurance policy, typing certificate with-in the past 6 months at 40 net wpm or better (on-line certificates not accepted), successfully complete an oral interview.
All candidates will be notified by e-mail throughout the hiring process.
COVID-19 Vaccination- In order to best protect students and staff as California starts the school year fully in-person, the California Department of Public Health (CDPH) issued a new public health order on August 11, 2021 requiring all school employees to either show full proof of vaccination or be tested at least once per week. The new policy for school employees, which includes, classified, certificated, management, substitutes, exempt employees, walk-on coaches, and all volunteers, took effect August 12, 2021. Schools must be in full compliance by October 15, 2021. All schools identified in this order must verify vaccine status of all workers and volunteers. Schools must have a plan in place for tracking verified worker and volunteer vaccination status. Records of vaccination verification must be made available, upon request, to the local health jurisdiction for purposes of case investigation. Workers or volunteers who are not fully vaccinated, or for whom vaccine status is unknown or documentation is not provided, must be considered unvaccinated.
Comments and Other Information
Minimum Requirements: Graduation from high school or G.E.D., passing score on a District written test, fingerprint clearance, TB certificate, possession of an appropriate valid CA. Driver’s License, a good driving record by providing a clear and current DMV Driver License Information printout and the ability to maintain insurability under the District’s vehicle insurance policy, typing certificate with-in the past 6 months at 40 net wpm or better (on-line certificates not accepted), successfully complete an oral interview.
All candidates will be notified by e-mail throughout the hiring process.
COVID-19 Vaccination- In order to best protect students and staff as California starts the school year fully in-person, the California Department of Public Health (CDPH) issued a new public health order on August 11, 2021 requiring all school employees to either show full proof of vaccination or be tested at least once per week. The new policy for school employees, which includes, classified, certificated, management, substitutes, exempt employees, walk-on coaches, and all volunteers, took effect August 12, 2021. Schools must be in full compliance by October 15, 2021. All schools identified in this order must verify vaccine status of all workers and volunteers. Schools must have a plan in place for tracking verified worker and volunteer vaccination status. Records of vaccination verification must be made available, upon request, to the local health jurisdiction for purposes of case investigation. Workers or volunteers who are not fully vaccinated, or for whom vaccine status is unknown or documentation is not provided, must be considered unvaccinated.