Schedule Specialist

Salary: $5,802.25 - $7,152.10 Monthly

Job Type: Full Time

Job Number: 24-006

Closing: 9/18/2023 6:00 PM Pacific

Location: Both Liberal Arts Campus & Pacific Coast Campus, CA

Department: Academic Services

Description

Schedule Specialist

OPEN RECRUITMENT
CURRENT VACANCY: 100%
RANGE 35: $5,802.25 - $7,152.10 Monthly
*Applications will be accepted through September 18th, 2023 6:00 PM*“Pending approval by the Personnel Commission on 9/11/23”The Department of Academic Affairs is seeking to fill a full-time Schedule Specialist position. Required qualifications include administering and maintaining a campus class and event scheduling system, skilled at application and system processing procedures and codes used to build and maintain the master schedule of classes, coordinating the production calendar for building the schedule of classes each semester, preparing new terms for review and revision by academic departments and schools, and validating schedule data. Provides technical assistance for scheduling and works with staff to consider alternatives for optimizing room assignments. The ideal candidate exhibits excellent organizational skills, the ability to effectively manage academic schedules, and and can effectively support all levels of the college. The ideal candidate will also have in-depth knowledge of working in Microsoft Excel and enterprise systems, preferably PeopleSoft.

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full Time (M-F, 8:00 am - 5:00 pm)
• Position Status:
• “Pending approval by the Personnel Commission on 9/11/23”

• Location: Liberal Art Campus, but will support both campuses
• Salary: Range 35: $5,802.25 - $7,152.10 Monthly
Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.
• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.
• All Long Beach Community College employees must be fully vaccinated against COVID-19 by Jan 3, 2022 in compliance with District Policy. Please note that if selected for employment, you must provide proof of fully vaccinated status by date of hire. Documented proof of vaccination is required as part of the onboarding process. Individuals requesting accommodation must do so in a timely manner for consideration. For more information on LBCC District COVID-19 policy and guides please view our https://www.lbcc.edu/return-campus page.

For further information on the position or application process, please contact (562) 938-4837.

ABOUT LONG BEACH CITY COLLEGE:

Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all. Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• https://www.lbcc.edu/mission-values
• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/
• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/ https://get.adobe.com/reader/
• https://www.lbcc.edu/office-president

Duties

GENERAL PURPOSE

Under direction, plans and coordinates processes and performs complex and responsible work to develop the District's master schedule of classes; performs quality assurance processes to ensure accuracy of data in the master schedule; provides technical assistance and works closely with deans and other staff on scheduling processes and procedures and the resolution of problems; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Schedule Specialist serves as the central point of coordination for the development of the District's master schedule of classes for the Fall, Winter, Spring, and Summer. Work requires a thorough understanding of the District's computer systems and close working relationships with deans, Academic Administrative Assistants, Human Resources, and a variety of other departments and staff to ensure the timely development of accurate course, class schedule, classroom, instructor, and related information which is vital for District advertising, student registration, faculty payment and the production of various District, state and federally mandated reports. Duties and responsibilities are carried out with considerable independence within the framework of established policies, procedures, and guidelines.

The Schedule Specialist is distinguished from Curriculum Database Specialist in that an incumbent in the former class has overall responsibility for coordinating and building master class schedules for each semester while an incumbent in the latter is responsible for maintaining and updating the District's course catalog and providing support for curriculum review and reporting processes.

For the full position description, please click here https://www.schooljobs.com/careers/lbcc/classspecs/1321063?keywords=Schedule%20&pagetype=classSpecifications

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:
Bachelor's degree in business administration or a related field and one (1) year of progressively responsible administrative experience involving the development of class schedules and associated responsibilities; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements:

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.

• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.

• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:

• Minimum Qualifications Screening: (Pass/Fail)
• Subject Matter Expert (SME) application review: (Pass/Fail)
• Oral Panel Interview: (100%)
• Final Interview: With Hiring Authority and Committee

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***
DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL-OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics

Transfer Requests for current LBCC Employees:
District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/

ANCESTRIAL LAND ACKNOWLEDGEMENT

Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

To apply, visit https://apptrkr.com/4547012

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