Administrative Assistant II - Business Resource Center

Salary: $4,103.00 - $5,192.00 Monthly

Job Type: Full Time

Job Number: 20230792

Closing: 8/25/2023 11:59 PM Pacific

Location: Merced, CA

Department:

Range 20
40 hours/week12 months/yearInterview dates to be determined
Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students, with room to expand on its 267-acre main campus and 120-acre Los Banos site, as well as at our innovative Business Resource Center in Downtown Merced. The City of Merced, incorporated in 1889, offers historical sites, affordable housing and access to the Bay Area and Sacramento. Merced is known as the Gateway to Yosemite National Park and the Sierra Nevada mountains, and is home to the University of California's newest campus, UC Merced. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes — large and small — throughout the county.

The Merced College Business Resource Center is seeking an Administrative Assistant II who will support all programs of the Business Resource Center and provide a welcoming environment to students, staff, and members of the public. The ideal candidate will have a background in customer service and have a friendly demeanor. If you are a team-oriented person who would enjoy being part of our diverse campus community, please apply today!
Merced College MissionAt Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.Merced College VisionEnriching our community through educational experiences and support services:
• Degree/Certificate Programs
• Transfer
• Career Technical Education
• Workforce Training
• Lifelong Learning
• Basic Skills
• Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.
General Description:
Under general supervision; incumbent will coordinate assistance to students and staff; develop and maintain the budget; develop statistical data; perform varied secretarial and clerical duties; coordinate office activities; provide administrative relief; supervise clerical functions; oversee assigned area in the absence of administrator; and perform related work as required.

Examples of Duties

Representative Duties:

• Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures
• Develops working knowledge of special terminology related to the function to which assigned
• Receives visitors and gives out information or refers callers to proper officials
• May take minutes
• Types a variety of materials
• Answers routine letters independently
• Receives telephone calls
• Arranges meetings for the supervisor which may involve contact with other departments
• May make travel and hotel reservations
• Prepares schedules of meetings and insures that participants are informed of meeting dates
• Keeps records of various committees
• Installs and revises filing systems and other clerical procedures
• Receives a variety of information which may be of a confidential nature
• Orders supplies
• Operates varied office equipment
• Assists in the process which leads to the hiring of employees
• Trains, assigns and reviews work of subordinate employees or student assistants
• Coordinates workshops
• Facilitates outreach activities
• Provides students with college information and other services
• Provides budget management
• Responsible for all monetary procedures
• Maintains subsidiary programs
• Collects and organizes record of services provided to students
• Coordinates scheduling of facilities
• Coordinates the development and implementation of schedules
• Other related duties as assigned

Knowledge of:

• Modern office equipment, practices and procedures
• Program guidelines and policies
• Principles of business letter and report writing including the use of good English, spelling and punctuation
• Collection and organization of data and information

Ability to:

• Read, understand, learn and apply pertinent procedures and requirements
• Compile and analyze data
• Train and supervise student workers
• Type at 55 words per minute
• Effectively communicate both orally and in writing
• Work independently and with a minimum of supervision
• Work cooperatively with students, the public and District personnel
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• High school diploma OR GED AND three (3) years applicable experience
OR
• An associate's degree
OR
• The equivalent education and experience
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment.

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend and twist, stoop, kneel, crawl, push, pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs
Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• List of three professional references (no reference letters permitted)
If Applicable:

• Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts
• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency). https://www.mccd.edu/about-merced-college/divisions/human-resources/equivalency/
Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled onsite.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/4486161

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