Accounting Technician at Hartnell Community College
About the Employer
Hartnell College is one of the oldest institutions of higher education in California. Founded in 1920 as Salinas Junior College, the school was renamed Hartnell College in 1948, and the Hartnell Community College District was established the following year. The College is preparing to join with its students, employees, alums and the greater community to celebrate its Centennial, beginning in Fall 2019. Hartnell moved into a new building on its current 54-acre site, at 411 Central Ave. in Salinas in 1936. The Main Campus is located in Monterey County, just a 25-minute drive from the scenic Monterey Peninsula and the Monterey Regional Airport. Its Alisal Campus in east Salinas, opened in 2014, houses its Agricultural Business and Technology Institute, its Sustainable Design and Construction Center, a diesel program, an automotive technology program and its computer science program. Hartnell also holds classes at its education center in King City, opened in 2002, and at numerous off-campus locations in north and south Monterey County. Thanks to a $167 million local bond measure – known as Measure T – approved by district voters in 2016, it is preparing to expand that facility and open new centers in Soledad and Castroville, as well as a new state-of-the-art building for its nursing and allied health programs on the Main Campus. Along with renovation of two classroom buildings and new landscaping, also on the Main Campus, those projects are scheduled for completion by 2021. The College serves the Salinas Valley, a fertile agricultural region some 10 miles wide and 100 miles long, as well as part of southern San Benito County. It draws most of its annual enrollment of 17,000 students from Salinas and the communities of Bradley, Castroville, Chualar, Gonzales, Greenfield, Jolon, King City, Lockwood, Moss Landing, San Ardo, San Lucas and Soledad. Students also come from Monterey Peninsula communities and elsewhere in California’s Central Coast, as well as from other states and countries. All are drawn Hartnell's academic excellence and focus on the success of students in its four-year transfer, nursing and technical programs, as well as a proud tradition in intercollegiate athletics, with 12 men’s and women’s teams.
Job Description / Essential Elements:
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Accounting Technician
Hartnell Community College
Salary: $4,251.00 - $5,167.00 Monthly
Job Type: Full-Time
Job Number: 202300034
Location: Main Campus 411 Central Avenue, Salinas
Department: Business Office
Closing: 7/28/2023 11:59 PM Pacific
DescriptionUnder the direction of the Accounting Manager or other assigned supervisor, perform complex accounting duties involved in the preparation and maintenance of financial records and reports for such areas as payroll, accounts payable, accounts receivable, categorical funds, and cashiering.
Examples of DutiesThe following is a list of duties that are representative of the position and include, but are not limited to, the following:
• Prepare various accounting and financial records for District accounts such as accounts payable, accounts receivable, categorical funds, and payroll.• Review and assure posting to proper account and ledger; enter inventory, financial, and statistical data to proper account; adjust accounts as needed.• Provide comprehensive oversight of the general ledger; prepare reports.• Prepare and code journal vouchers; verify and reconcile warrant listings; assure proper budget codes are posted to payroll, accounts payable, and other records.• Prepare warrants, invoices, time records, purchase orders, and similar documents; collect and distribute as appropriate.• Perform a variety of complex calculations and financial and statistical recordkeeping utilizing databases and spreadsheets as appropriate; verify accuracy of financial and numerical data and follow-up on issues of inaccuracy and discrepancy.• Review and verify various fund claims; audit expense claims and process for payment.• Prepare accounting and statistical reports; prepare remittances and reports for various governmental agencies.• Assure payments, receipts, and documentation are in accordance with District, county, state, and federal laws, regulations, and procedures.• Verify, balance, and adjust accounts; reconcile expenditures and income accounts.• Prepare a variety of District financial and statistical records; prepare and process a variety of financial and statistical documents.• Review budget records and post receipts and expenditures according to established procedures; verify proper authorization, account codes and availability of funds for requisitions; post to proper computerized account and process as appropriate.• Monitor and maintain account balances; prepare related reports as assigned; maintain a variety of files.• Interpret, explain and apply appropriate rules, regulations, and practices; provide information to District employees, vendors, and others.• Reconcile account balances and bank statements.• Perform related duties as assigned.
Typical QualificationsKnowledge of:
• Methods, procedures, and terminology used in assigned accounting duties.• Financial and statistical record-keeping techniques.• Accounting practices and procedures.• Modern office practices, procedures and equipment.• Laws, rules and regulations related to assigned activities.• District organization, operations, policies and objectives.• Interpersonal skills using tact, patience and courtesy.• Basic operation of standard office machines.• Telephone techniques and etiquette.• Operation of a computer and applicable software.Skills and Abilities to:
• Perform complex accounting procedures in the maintenance of assigned accounts.• Prepare and maintain accurate financial and statistical records.• Verify, balance, and adjust accounts.• Process and record accounting transactions accurately.• Operate a computer and applicable software.• Prepare financial statements and other technical financial reporting documents.• Operate office equipment such as a calculator, typewriter, and copier.• Plan and organize work.• Work confidentially with discretion.• Add, subtract, multiply, and divide quickly and accurately.• Learn, apply, and explain policies, procedures, rules, and regulations.• Answer telephones and greet the public courteously.• Type at an acceptable rate of speed.• Understand and follow oral and written directions.• Communicate effectively both orally and in writing.• Establish and maintain cooperative and effective working relationships with others.
Supplemental Information
• Graduation from high school supplemented by college-level coursework in accounting, and
• Two years of experience in the preparation and maintenance of payroll, accounts payable,or other financial records.
Licenses and Certifications:
• Possession of an appropriate, valid California Driver's License, and evidence of insurability
CONDITIONS OF EMPLOYMENT
Regular, full-time, 12 month per year classified position. Weekly Schedule: Monday - Friday 8:00am-5:00pm. Starting salary $4,251/monthly (Step A). Salary range 25 on CSEA salary schedule: $4,251 to $5,167 per month (5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employee and a high percentage of coverage for eligible dependents. District-paid life, accident and income protection insurance is provided for the employee only. Must become a member of the Public Employees' Retirement System (PERS).
Application Procedure
The following documents MUST be uploaded as attachments to your online application:
1) Resume2) Cover letter
Diversity Statement
The following statement MUSTbe completed in your online application:
Provide a statement about yourself that specifically demonstrates sensitivity to the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and the community at large.
EEO Statement
Hartnell Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sex, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.
To apply, please visit https://apptrkr.com/4401957
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