Internal Auditor
Chaffey College
Salary: $10,710.00 Monthly
Job Type: Management-Classified
Job Number: 23-24/00003
Location: Rancho Cucamonga, CA
Department: Business Services
Closing: 7/31/2023 11:59 PM Pacific
Position DescriptionSituated on the ancestral homeland of the Tongva Peoples, Chaffey College is one of the oldest community colleges in California and serves a variety of communities, workforce partners, and students. While other community colleges are often named after their geographic area, Chaffey College is named after local innovator, George Chaffey, who, among other things, implemented street lights in the city of Ontario. Like its namesake, we are known for an innovative culture, dynamic environment, and future-mindedness. We remain closely tied to our community and are seeking leaders who will join us in our quest to provide responsive and supportive programming to engage and improve the communities we serve. The entire campus community aspires to consistently fulfill the vision that Chaffey College “improves lives through education.”
Chaffey College celebrates the diverse communities we serve. As a federally recognized Hispanic Serving Institution (HSI) Chaffey's student population includes over 62% identifying as Latinx, 17% White, 8% African-American/Black, 6% Asian, and smaller percentages of Filipino (2.8%), Native American (0.40%), Pacific Islander (0.30%), or decline to state (2.82%). Furthermore, 40% of our students are first-generation college students, and approximately 62% of students are eligible for some form of financial aid. The current student population identifies as 62% female and 36% male with smaller percentages who either decline to state or identify as non-binary. Approximately 5% of Chaffey's students utilize Disabled Programs and Services for support. To support the diverse needs of these populations and their intersections, the College has developed a variety of robust equity-driven efforts in and out of the classroom including the Center for Culture and Social Justice, Panther Care, Turning Point, Success Centers, GPS Centers, and BLOOM training.
Under direction, this position is responsible for the internal audit functions of the District, augmenting but not supplanting the auditing activities of the independent external auditor; serves as the District's technical expert on all audit matters and provides audit assistance to all levels of employees district wide, including senior management.
ResponsibilitiesDuties may include, but are not limited to:
• Develop and implement a comprehensive internal audit plan for the district that tests and evaluates compliance with federal, state and district policies and regulations, and determines the accuracy and reliability of accounting, financial, and software systems and other operating controls.• Establish policies and standards for auditing activity and develop and maintain audit procedure manuals.• Serve as a resource to improve the district wide management of financial and operational responsibilities. This would include conducting appropriate training sessions for staff.• Review and approve complex financial reports by interpreting and applying various laws and regulations; analyzing data, collaborating with others, drawing conclusions and or assessing feasibility of recommendations.• Conduct internal audits; perform special audits as directed by senior management or the Governing Board; conduct individual and unannounced audits to discover misappropriation of assets or funds to prevent and/or discover fraud.• Review audit findings with supervisors and staff of areas being audited; conduct follow-up reviews on the status of recommendations made by both internal and external auditors and determine whether corrective action has been taken to improve deficient conditions.• Prepare and present reports identifying issues of noncompliance, commenting on lack of or inadequacy of existing policy including recommendations for improvements in operations and controls.• Review and report on the effectiveness of management in meeting goals, safeguarding assets and ensuring compliance with established policies and procedures. Verify the existence of assets.• Prepare written reports for senior management and the Governing Board; interpret results to improve audit program and audit coverage; distribute a brief descriptive statement of work performed during each quarter• Develop and implement audit activities and procedures; implement and update accounting procedures and systems; recommend appropriate accounting treatment for year-end adjustments and closing activities.• Coordinate and directly assist with all audits conducted by outside agencies such as independent external audits, bond performance audits, IRS audits and FTB audits.• Assist the Associate Superintendent of Business Services and/or Executive Director, Business Services in developing responses to discrepancies or adverse audit findings reported by the independent external auditor, including suggestions for taking corrective actions.• Keep current on changes in state and federal laws, regulations or audit and compliance reviews related to community colleges (Internal Revenue Service, State Chancellor's Office and other agencies), and bring new developments to the attention of appropriate district staff.• Serve as a member of the management team.• May hire, supervise, train and evaluate internal audit staff.• Perform other related job duties as assigned.
QualificationsMINIMUM QUALIFICATIONS
• Possession of a Bachelor's degree from an accredited institution, with a major in accounting, finance, business or a related field.• Four years recent professional field audit experience with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits and internal control reviews.• Or, any combination of education and experience that would provide the required equivalent qualifications.• Ability to:• Demonstrate extensive experience independently performing all phases of internal auditing, including experience in auditing compliance with federal and state laws and regulations.• Provide leadership in developing and implementing audit controls.• Independently plan and organize all auditing functions in a manner that produces effective and efficient results.• Exercise sound judgment in determining and carrying out proper audit procedures.• Demonstrate skill in preparing concise written reports.• Review and report on the effectiveness of management in meeting financial compliance goals, safeguarding assets and ensuring compliance with established policies and procedures. Verify the existence of assets.• Interact with all levels of the organization and to work effectively with an ethnically and culturally diverse District community.• Make effective presentations to administrators and the Governing Board.• Communicate effectively both orally and in writing and demonstrate strong communication skills.• Maintain confidentiality regarding audit issues and findings.• Maintain highest levels of objectivity, professionalism and integrity in all activities.• May supervise staff to effectively accomplish departmental goals.• Operate a vehicle observing legal and defensive driving practices, and possess a valid, appropriate, and unrestricted California Driver's License.
• Knowledge of:• Generally accepted accounting principles and auditing standards, including governmental auditing standards.• Methods and practices of financial and statistical record keeping.• State and federal laws, regulations and audit and compliance requirements as they relate to community colleges, including Internal Revenue Service, State Chancellor's Office and other agencies.• Federal grant compliance in accordance with OMB Uniform Guidance, i.e. costs principles.• General principles of training and supervision.• Computers and experience with accounting and audit software.
MEETING MINIMUM QUALIFICATIONS DOES NOT ASSURE THE CANDIDATE OF AN INTERVIEW. Applications will be evaluated taking into account the breadth and depth of relevant education, experience, skills, knowledge, and abilities.
DESIRABLE QUALIFICATIONS• A master's degree from an accredited institution in accounting or business administration.• A certified public accountant's license in California or Certified Internal Auditor.• Audit experience in an educational institution with an automated accounting system.
Additional InformationSPECIAL CONDITIONSHours may vary according to the assignment.
APPLICATION PROCESSChaffey College recently implemented an online electronic application system. Our new application can be accessed at https://www.governmentjobs.com/careers/chaffey. The application must be completely filled out in detail and clearly show that you meet the qualifications as set forth in the announcement, and you must upload the following documents:
Please do not include any additional documents; only the documents that are indicated below. If you upload documents that are not required, your application may be disqualified. Please do not submit letters of recommendation or documents that contain your photograph.
• Cover Letter• Resume• Professional Reference List (Include names, current addresses, phone numbers, and email addresses)• Copy of Transcripts (Transcripts must indicate degree earned/conferred photocopies or computer printouts are acceptable. Transcripts of all degrees applicable to meeting the minimum qualifications for this position must be included. Copies of diplomas/degrees are NOT acceptable in lieu of transcripts. International transcripts must be transcribed and evaluated in English by a bona fide evaluation service. Official sealed transcripts will be required upon hire.)
Completed application and related materials must be submitted no later than the application deadline indicated at the top of this announcement. Failure to submit all required application materials may result in the applicant not being considered for the position.
Submission of application and related materials is the applicant's responsibility. The District reserves the right to re-advertise the position or to delay indefinitely the employment of a person for a position if it is deemed that applicants for the position do not constitute an adequate applicant pool.
Applicants should promptly notify the Office of Human Resources of any change of address and/or phone number. All application materials are subject to investigation and verification. False statements will be cause for disqualification or discharge from employment.
CONDITIONS OF EMPLOYMENTThis is a full-time, 12-month position, Level III, Range 24 of the Management Personnel Plan. The monthly salary is $10,710. Excellent benefits include: health care, dental program, and vision services for employees and eligible dependents; and retirement coverage through the California Public Employees' Retirement System (PERS).
The Selection ProcessA screening committee will conduct all minimum qualification appraisals as set forth on the announcement and reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Reasonable accommodations are provided to persons with disabilities. Should you feel you have any need for accommodation due to a disability, please indicate this request on your application or contact the Office of Human Resources. Travel costs related to an interview will be borne by the applicant.
Chaffey Community College District is committed to equal employment opportunity.
To apply, please visit https://apptrkr.com/4380617
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