Secretary to Director / High School Principal at Palo Alto Unified School District
Job Summary
Job Summary
OVERVIEW Under direction, serve as secretary to a Director/High School Principal relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. QUALIFICATION • A.A. degree or equivalent required • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district • Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material • Current history of employer evaluations with satisfactory marks in all areas • Successful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work RESPONSIBILITIES/DUTIES • Take dictation that includes a substantial amount of technical terminology • Type difficult financial and statistical reports, budgets, contracts, etc. • Take minutes at group meetings, exercising judgment in taking verbatim minutes of some sections in accordance with general instructions and revising, as necessary, to improve grammar and structure; keyboards reports, memoranda and other material from straight copy or rough drafts • Operate computers to input and retrieve data, to word-process and to generate reports • Compile reports from a wide variety of sources, and transmits to other offices or agencies • Compose correspondence and memos from brief verbal instructions or notes • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor • Work with the public answering questions involving an understanding of policies, procedures and regulations • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information • Manage many of the details of the office including making decisions b
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