• Systematically organize, coordinate, supervise and participate in the timely preparation and distribution of District payroll; organize and monitor payroll activities providing direction and expertise in all payroll related processes and procedures.
• Monitor and supervise maintenance and accuracy of payroll records and files; ensure the preparation, calculation, maintenance or distribution of payroll is timely, accurate and complete; set up and maintain appropriate data storage, retrieval, destruction systems for management of risk related information.
• Monitor and supervise all Affordable Care Act tracking, reporting and enrollment with regard to medical benefit eligibility.
• Assist auditors providing information and documentation applicable to payroll; analyze and monitor payroll documentation, system input and salary approval and adjustments; act as liaison with the district insurance representatives of carriers serving the district and pools in which the District is a member
• Verify, calculate and analyze specialized payroll services, reports and analysis and generation of pay warrants not limited to workers compensation, payroll adjustments, corrections, discrepancies, vacation and sick leave balances, payroll retroactivities or mandatory and voluntary deductions.
• Compile, prepare, complete, and present a variety of reports associated with payroll including benefit/gross to net calculations, quarterly monthly and annual tax calculation and reconciliation and with information related to
• Process and disseminate documentation for retired and transitional employees, court order adjustments or subpoena of payroll records.
• Manage group benefit plans for medical, dental, vision, life and various voluntary plans. Develop, plan and implement annual benefit fairs including annual workshops for retirement planning with CalPERS/CalSTRS and third party deferred compensation providers.
• Annually, review benefit plan rates and provide recommendations for plan changes, cost reduction such as changing carriers. 
• Develop, ensure and implement procedures for internal controls and integrity of records, data input, creation and distribution of all payroll related warrants and documents; ensure security of all payroll warrants or related documentation and arrange for pick-up and delivery.
• Evaluate payroll systems and procedures; interact with County Office personnel to revise, improve or assist with District payroll and procedures.
• Prepare mandated wage and tax reports (Form 941, Form 941x, DE9, W2c, State Controller, etc.) for various agencies.
• Engage in error recognition pertaining to account codes or other fiscal related areas and assist staff with potential problematic occurrences.
• Meet and consult with employees, supervisors, administrators and public regarding payroll and benefits policies, procedures, laws, codes, rules, regulations and the administration of related programs; communicate with District personnel, outside agencies and the public to exchange information, coordinate activities and resolve issues or concerns; confer with employees experiencing work related illness or injury; provide, or refer employees for, appropriate vocational rehabilitation evaluation or counseling.
• Supervise, train and provide work direction, guidance, and assignments to assigned personnel, including selection, training, distributing/prioritizing/reviewing work, preparing/administering evaluations, counseling, and discipline.
• Prepare formal notices, communications, correspondences, and oral and written presentations regarding all assigned work functions.
• Develop and project departmental budget.
• Attend staff and District meetings, conferences, and trainings, which may occur beyond the normal work day, as required.

Marginal Functions 

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

• Graduation from an accredited college or university with a Bachelor's degree in Business Administration or in a related field.
• Three (3) years of experience in payroll/finance/risk/benefits management within a public school.
• Any other combination of education, training, and experience, which demonstrates that the applicant is likely to possess the required skills, knowledge, or abilities, may be considered.

KNOWLEDGE, SKILLS, ABILITIES AND WORKING CONDITIONS: 

Knowledge of:

• Principles, practices, methods and terminology used in school district administration.
• Current laws, guidelines, codes, regulations and rules related to payroll and employee benefits.  School district preferred.
• District organization, operations, policies, procedures, and objectives.
• Techniques, tools, practices, and analysis methodology used in the development and coordination of projects.
• Recording-keeping and report preparation techniques.
• Principles and practice of employee management, evaluation, and training.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Operations of a variety of office equipment including a computer and assigned software.
• Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy.
• Technical aspects of field of specialty.
• Advanced research methods.
• Advanced-level math and statistics.
• Budget preparation and control.

• Principles of training methods.
• Computer software such as word-processing, spreadsheet, database management and desktop publishing.
• Oral and written English communication skills; correct English usage, grammar, spelling, punctuation and vocabulary.
• Techniques of training and presentation.
• Education Code and Labor Code.

Ability to:

• Perform complex administrative staff work related to the business and operational activities of an administrative office.
• Operate with a high degree of independence with limited direction.
• Analyze situations accurately and adopt an effective course of action.
• Collect and analyze complex data; prepare reports, correspondence, statistical analyses and financial statements.
• Train, lead, and manage the work of assigned staff.
• Evaluate work methods and procedures.
• Operate standard office equipment including computers and related software applications including Microsoft Word and Excel.
• Learn specialized software applications.
• Plan and organize work.
• Perform research and data analysis.
• Maintain records and prepare reports and memoranda.
• Meet schedules and timelines.
• Communicate effectively orally and in writing.
• Represent the district at hearings.
• Establish and maintain effective working relationships with the public and all levels of management and staff.
• Conduct training and presentations to individuals and large groups.
• Research, read, interpret, apply and explain rules, regulations, policies and procedures.

ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Dexterity of hands and fingers to operate modern office equipment.
• Hearing and speaking to exchange information.
• Sitting or standing for extended periods of time.
• Seeing to read a variety of materials, both in hard copy and soft copy format.
• Bending at the waist, kneeling, crouching, lifting to manipulate, move, and use office and materials.
• Work at a desk, conference table or in meetings of various configurations.
• Lift, carry, push or pull approximately 20 pounds.