Admissions and Records Specialist
Salary: $4,437.00 - $5,615.00 Monthly
Job Type: Full Time
Job Number: 20230639
Closing: 7/6/2023 11:59 PM Pacific
Location: Merced, CA
Department:
Range 2240 hours/week12 months/yearInterviews to be determined
Merced College is a midsized community college located in California's Central Valley. Incorporated in 1889, Merced offers historical sites, affordable housing, and access to the Bay Area and Sacramento, and is the Gateway to Yosemite National Park and the Sierra mountains as well as home to the University of California Merced campus. Our tree-shaded growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county. The college is currently in a time of exciting innovation.
Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations. We seek candidates who value mentorship and working in a collegial, collaborative environment; and who are conscientious risk-takers and transformational leaders guided by a commitment to helping all students achieve their educational goals. This position requires focused attention to detail while performing complex and technical duties in support of admissions application processing, validation of student records, merging and rejecting of applications, resolving initial residency issues, and tracking and reporting of fraudulent data. The ideal candidate must be agile and demonstrate critical thinking, effective communication, and exemplary customer service. When you join our Admissions team at Merced Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students and each other in scholarly inquiry, creative partnerships, and the application of knowledge and success.
Merced College MissionAt Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.
Merced College VisionEnriching our community through educational experiences and support services:
• Degree/Certificate Programs• Transfer• Career Technical Education• Workforce Training• Lifelong Learning• Basic Skills• Community Engagement
Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.General Description:Under general supervision of the Director of Admissions, Records and Follow-Up Services, performs complex and specialized clerical and computer related duties in support of the Admissions and Records department.
Examples of DutiesRepresentative Duties:
• Reviews all applications edit reports, determine merge or reject application uploads, make application corrections, determine potential fraud and perform follow-up actions• Determines initial residency status of applicants through application and document review, recording result in the students Colleague record. Meet with student, parents, to answers basic questions requiring knowledge of residency laws and regulations and guide students to resolution of issues• Oversee appointment schedule for application or residency validation meetings• Assist in organizing and providing Admissions application and residency support for outreach events and activities as needed• Receives calls and provide information on Admissions and Registration where judgment, knowledge and interpretation of policies, procedures and regulations are necessary• Assists in the research activities of the office and analysis of information to ensure continuous improvement of the program• Assists with Admissions and Records registration process as needed• Research and evaluation of student records• Provide follow-up services with students to ensure accuracy of student records• Interpret and understand Admissions and Records and District policies and apply them in a variety of procedural situations• Scan and store a variety of documentation as needed• Other related duties as assigned
Knowledge of:
• Research and data evaluation techniques related to student records• English usage, spelling, grammar and punctuation• Collection and organization of records and information• Methods and techniques of effective communication and customer service• Rules, regulations and policies pertaining to CA Residency• Rules, regulations and policies of the Admissions and Records office and the district
Ability to:
• Maintain complex records• Learn, understand and use established data bases to accurately create and maintain data• Understand and carry out oral and written direction• Use independent judgment to determine proper outcomes• Perform basic math computations rapidly and accurately• Interpret, apply and communicate pertinent rules, regulations and policies of admissions and records• Communicate effectively both verbally and in writing• Work with minimal supervision• Interact successfully with the public and with college staff at all levels• Operate computers, a variety of software, and other office equipment• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.
Typical QualificationsMINIMUM QUALIFICATIONS
• Associate's degree AND at least 1 year applicable experience• OR the equivalent education and experience.
Preferred:
• Two years' experience working in a university or college setting• Knowledge of CA residency rules and regulations
PHYSICAL DEMAND AND WORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.
EnvironmentWork is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.
Physical Ability to:
• Hear and understand speech at normal levels• Communicate so others will be able to clearly understand normal conversation• Read printed matter and computer screens• Stand or sit for prolonged periods of time• Bend, twist, stoop, kneel, crawl, push, and pull• Reach in all directions• Work at a desk, conference table or in meetings of various configurations• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard
VisionSee in the normal visual range with or without correction.
HearingHear in the normal audio range with or without correction.
Supplemental InformationSUPPLEMENTAL INFORMATIONHow to Apply:
• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobsRequired Documentation:• Letter of interest addressing your qualifications for the position (cover letter)• Resume• List of three professional references (no reference letters permitted)• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hiredIf Applicable:• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing https://www.ctc.ca.gov/credentials/transcripts• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency) https://www.mccd.edu/about-merced-college/divisions/human-resources/equivalency/Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.Interview Information: Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.Employee Benefits:Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit ourhttps://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.Condition of Employment:The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.Merced Community College District is an Equal Opportunity Employer
To apply, visit https://apptrkr.com/4304108
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