Human Resources Secretary
Salary: $29.67 Hourly
Job Type: Confidential Employee
Job Number: 6239-cn-06/23
Closing: 7/5/2023 11:59 PM Pacific
Location: Visalia, CA
Department: Human Resources
Division:
General DescriptionBasic Function:Under the direction of the Dean of Human Resources, the Human Resources Secretary will assist in a wide variety of technical and confidential duties related to the day-to-day operation of the department and will assist in the preparation and maintenance of information relative to the College's employee groups.
The Human Resources Secretary is a 10 month (August through May), 24 hours/week position.
Job Duties
Representative Duties of the Human Resources Secretary will include:• Assist in the day-to-day activities of the office to assure efficient and effective office operations.• Perform a variety of duties independently in support of functions delegated to Human Resources (especially tracking employee professional development and performance evaluations).• Interpret and apply rules and regulations as appropriate.• Prepare a wide variety of office-related materials such as correspondence, reports, forms, applications, memos and other documents.• Review, check, correct and compile a variety of information; verify data for accuracy, completeness, and compliance with established procedures.• Maintain a variety of electronic records, logs and files including information of a confidential nature; maintain confidentiality of information and records.• Greet office visitors and answer telephone calls; screen and direct calls and visitors to appropriate personnel; and take messages as necessary.• Respond to requests for information from staff and the general public regarding District policies and procedures.• Compile information and data for reports and assist in the preparation of reports as required.• Develop and implement systems of follow through to ensure responsibilities are completed by deadlines and verify accuracy.• Resolve problems and discrepancies related to assigned functions.• Assist in receiving, opening and routing mail.• Operate a variety of office equipment such as a computer, typewriter, calculator, copy machine, and scanning device.• Use the District's integrated software in the performance of assigned duties.• Perform related duties as assigned.
QualificationsEducation and Experience:Any combination equivalent to: graduation from high school or its equivalent, college-level course work in computer applications and business (office skills) courses and two years of increasingly responsible secretarial experience.
Knowledge and AbilitiesKnowledge of:
• Methods, practices, terminology and procedures used in working with various employee groups of the College.• District organization, operations, policies and objectives.• Modern office practices, procedures and equipment.• Record-keeping techniques.• Correct English usage, grammar, spelling, punctuation and vocabulary.• Oral and written communication skills.• Interpersonal and telephone skills using tact, patience, courtesy and etiquette.• Computer software (word processing, spreadsheet, database)
Ability to:
• Perform a variety of secretarial duties related to the day-to-day functioning of the department.• Interpret, apply and explain rules, regulations, policies and procedures.• Type 50 words net per minute from clear copy.• Establish and maintain effective working relationships with others.• Meet schedules and time lines.• Be organized and thorough in assigned tasks.• Assist staff to meet deadlines.• Prepare reports by gathering and organizing data from a variety of sources.• Work confidentially with discretion.• Communicate effectively both orally and in writing.• Work efficiently with many interruptions.• Operate a variety of office equipment such as typewriters, computer terminals, calculators, copiers, work processors and scanning devices.• Make arithmetic calculations quickly and accurately.• Understand and follow oral and written directions.• Make arrangements for meetings and conferences.• Maintain a variety of files, records and logs.• Plan and organize work.
Working Conditions:Environment
• Office environment.• Constant interruptions
Physical Abilities
• Ability to communicate with students/employees/public.• Ability to read documents.• Ability to sit and stand for extended period of time.• Ability to reach in all directions.• Ability to operate a computer and office equipment.• Ability to lift moderately heavy objects such as boxes of employment files.• Ability to walk across campus to complete work assignments.
Application ProcedureTo be considered, applicants must submit ALL of the following required materials before or by the filing deadline:
• An online job application.• Letter of interest, which addresses how the applicant's experience and/or education enables him/her to be able to perform the job duties.• Resume.• Unofficial copies of transcripts of all college/university work. Official transcripts required upon employment.
Recruitment Analyst: John Bratsch at mailto:johnbr@cos.edu.College of the Sequoias does not sponsor H-1B Visas
To apply, visit https://apptrkr.com/4294779
COLLEGE OF THE SEQUOIAS COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER: The College of the Sequoias Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.
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