San Joaquin Delta College 

Stockton, CA

Procurement Specialist (2 vacancies)

Salary Range: $5,135 - $6,312 per month

Application Deadline: June 22, 2023, 11:59 PM

DEFINITION 

Coordinate and perform a variety of technical duties related to the procurement of supplies, equipment, materials and services for the District Review and prioritize requisitions, obtain price quotes, and proposals, select vendors, manage the informal bid process under the California Uniform Construction Coat Account Act (CUPCCAA).  May assist with the formal bid process. Award purchase orders and or contracts. Maintains database content and physical inventories. 

SUPERVISION RECEIVED AND EXERCISED 

• Receives general direction from an assigned supervisor May oversee the work of student employees.

RESPONSIBLITIES AND DUTIES

• Research, identify and evaluate price, quality and availability of goods and services. • Negotiates purchase and renewal terms, prices and indemnification language; Utilize efficient and economical procurement practices and methods to select appropriate vendors or service providers for the District.

• Build and maintain relationships with vendors, District employees and the community.

• Coordinate demonstrations with vendors related to materials, products and services.

• Review, identify and obtain certificates of insurance including: general liability, auto, workers Compensation, errors and omissions and other certifications as required. Audit documentation from vendors. Coordinate with the District insurance carrier to issue insurance certificates as requested for usage of off-campus sites.

• Analyze purchase requisitions to determine appropriate buying method while considering competitive and sole source regulations. Process and reconcile purchase requisitions to ensure accuracy and compliance with District purchasing procedures and applicable laws safeguarding the District from risk.

• Assist in the preparation and development of credit applications, contractual documents, public works contracts, formal bids, requests for quotations and proposals.

• Manage and audit inventory, generate reports related to asset management.

• Input procurement data into spreadsheets and databases; generate reports, computerized records, and files related to the Districts procurement and contract functions.

• Create and maintain vendor files.

• Generate and manage a list of prequalified suppliers for Public Works projects as required under the California Uniform Construction Cost Account Act (CUPCCAA).

• Train and oversee the work of student employees.

• Train and communicate procurement and contracts policies and procedures to user of the financial system, including assisting requestors with entering requisitions.

• Serve as a liaison between District staff and suppliers to resolve discrepancies including; late, incorrect, damaged shipments; outstanding orders, back orders; invoice inconsistencies, verify receipt of materials.

• Maintain the departments website, as requested.  

• Performs bond verification with the California Department of Insurance and appropriate surety to ensure validity of bid, payment, and performance bonds.

• Perform related duties and responsibilities as required.

Qualifications

Knowledge of:

• Principles, practices, methods and techniques of procurement and contracting preferably in the public sector. 

• Methods and practices used in competitive bidding.

• Basic mathematical, accounting and financial record keeping principles.

• Sourcing of materials, supplies, equipment and services. 

• Computerized procurement software and applications. 

• Applicable federal, state and local laws, regulations, policies, and procedures governing the procurement process (e.g.; Public Contracts, Government and Education Codes, Title 5 and Governmental Accounting Standards Board, (GASB) Requirements).

Ability to:

• Participate in a variety of purchasing activities.

• Problem solve, work independently under deadlines, multitask and exercise sound judgment

• Interpret and explain purchasing policies and procedures.

• Maintain accurate purchasing and accounting records.

• Select appropriate vendors and service providers to meet District needs.

• Maintain confidentiality of District contracts, files, and records. 

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective and positive working relationships.

• Operate a variety of office equipment.

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.

• Sit for prolonged periods of time; extensive use of a computer keyboard.

Education and Experience Requirements

Education:

Completion of the twelfth grade or the equivalent with specialized training in purchasing, business administration, accounting or a related field.

Experience:

Two (2) years of responsible purchasing or buying experience Preferably in the public sector

Apply Online:

http://50.73.55.13/counter.php?id=259992