Financial Aid Specialist

Ventura County Community College District

Salary: $4,951.00 - $6,827.00 Monthly

Job Type: Classified

Job Number: 2023-03007

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 6/5/2023 11:59 PM Pacific

Description
WHAT YOU'LL DO:
Under the direction of the Financial Aid Officer, assist the Financial Aid Officer in coordinating and implementing an effective student financial aid program according to legal requirements.

The current vacancy is a limited term (temporary) assignment located in the Financial Aid Office at Moorpark College. The initial assignment will be no more than six months, fulltime. However, the assignment may be extended beyond the six months in a part-time capacity (not to exceed 34 hours/week).

Candidates who are successful in this recruitment process will also be considered for district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK
Moorpark College, one of three colleges in the Ventura County Community College District, was founded in 1967. It serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education. Moorpark College is one of the most beautiful community colleges in California. Set on 150 acres, the campus is nestled in the foothills on the southeastern flank of Ventura County, about 40 miles from UCLA, and approximately 75 miles from UC Santa Barbara. It is also a short drive from CSU Northridge, CSU Channel Islands, and California Lutheran University. Moorpark College has been recognized as an Aspen 150 College for the last two years. Known for transfer of students to public and private universities, Moorpark College has the highest number of Associate Degree for Transfers among California community colleges its size. Moorpark College has the distinction of being recognized as a Champion of Higher Education by the Campaign for College Opportunity in each of the last five years. A Hispanic Serving Institution, it has an excellent reputation for preparing minority and economically disadvantaged students for university transfer and career success. Moorpark College's signature career/technical programs include nursing, radiation technology, biotechnology, and exotic animal training which incorporates the world-renowned America's Teaching Zoo. The college also offers a dynamic range of classes and programs in the visual and performing arts, and its pristine athletic fields and mild climate provide an excellent home for our student athletes. Moorpark College has received numerous grants including a $2.9 million Department of Education Title V grant in 2020 for its Project STEM Impacto, which develops student cohorts in biology, biotechnology, and computer network systems engineering. Moorpark College student outcomes demonstrate that education inspires and transforms communities.

More information can be found on the https://www.moorparkcollege.edu/

WHO WE ARE The Ventura County Community College District (VCCCD) is a public community college district serving residents through Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Assist in coordinating and implementing an effective student financial aid program according to legal requirements. E

Review and analyze documents, compile and verify information to determine accuracy; perform need analysis, make determinations and award financial aid packages to eligible students according to established guidelines and procedures; assure compliance with federal and state laws and regulations governing financial aid programs and with district and internal policies and procedures. E

Assist students and parents with information regarding the financial aid process and the completion of applications; collect student and parent financial data; determine student budgets and compute financial need. E

Meet with students and parents to resolve issues and discrepancies or to make revisions in awards; discuss a variety of sensitive and confidential information with students, parents, faculty and staff; make professional judgments and decisions regarding eligibility. E

Review, interpret and apply complex regulations and policies governing all Title IV financial assistance and programs administered by the State and federal government. E

Oversee the maintenance of student records regarding financial aid; advise students of program eligibility. E

Assist with the planning and implementation of college and community financial aid workshops; participate in and represent the college at meetings, workshops and conferences relating to financial aid. E

Coordinate awards and other outside resources to determine financial aid eligibility. E

Issue and collect emergency student loans; maintain loan records. E

Prepare a variety of reports and statistical data as requested by State or federal officials; develop office forms for verifying information. E

Provide financial planning information and assistance to students planning to transfer to other colleges; receive and provide a variety of information to other district departments, staff, management, faculty, students, parents, outside agencies and the public regarding the financial aid process and financial aid policies and procedures. E

Review and evaluate students' academic progress in accordance with the current Financial Aid Satisfactory Academic Progress Policy; review, evaluate and take action on student complaints and appeals relating to financial aid eligibility; keep current with federal and state financial aid laws relating to eligibility and disbursement procedures. E

Use complex student system and financial aid computer software; submit and receive data and information via various financial aid internet sites in compliance with federal regulations; prepare and process a variety of letters and forms. E

Maintain special programs as assigned; coordinate special program activities between the college, private agencies and the public; prepare program reports as needed. E

Provide work direction and guidance to student workers or other staff as assigned; assist with staff training as needed; provide input to the Financial Aid Officer on the evaluation of financial aid staff and student workers; oversee Financial Aid Office operations when Financial Aid Officer is away as requested. E

Perform related duties as assigned.

E = Essential duties

Minimum Qualifications

Graduation from high school or its equivalent AND three years of experience in a financial aid office.

OR

Two years of college AND two years of experience in a financial aid office.

OR

A bachelor's degree AND one year of experience in a financial aid office.

Supplemental Information

EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by Monday, June 05, 2023. The examination process may consist of any of the following components: A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION:

Date Range: 06/06/23 - 06/09/23

A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The top candidates with the highest passing scores on the T&E will be invited to the Technical Interview.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Tuesday, June 20, 2023 - Monday, June 26, 2023Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40 hour full-time work week. Part-time work experience will be prorated based off a standard 40 hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the https://www.chea.org/state-licensed-or-authorized-institutions or the https://ope.ed.gov/dapip/#/home to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

To apply, please visit https://apptrkr.com/4208728

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