Theatre Arts Program Facilitator Iii
R-01785
San Diego County - Grossmont College
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
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Job SummaryApplication Deadline: Monday, May 15, 2023 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: Theatre Arts
Months worked out of the Year: 12 months
FTE: 1.0
Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Shift Differential: None
Starting Salary Range:Range: CL-32: $4,117 (Step A) or $4,353 (Step B)Based on experience
Anticipated Start Date: July 2023
Job Description
SUMMARY:
Under the direction of an assigned supervisor, perform a variety of specialized duties, such as public relations, publicity, accounting and bookkeeping functions to facilitate department and program operations.
ESSENTIAL FUNCTIONS:
Perform a wide variety of public relations duties to facilitate operations; provide information to the public concerning theatre productions, facility use and rental, tickets and related regulations, policies and procedures.
Schedule production performances and facility usage as required; prepare and maintain calendar of events.
Coordinate and schedule Touring Troup performances; organize travel arrangements and maintain related records and documents.
Manage and execute box office sales functions; sell tickets and prepare ticket orders; set-up and organize box office functions at other locations as appropriate; oversee the work of box office cashiers.
Train and provide work direction to box office cashiers; recruit, schedule and direct temporary staff for performances and events.
Perform a variety of bookkeeping and financial record keeping duties; reconcile cash, ticket sales and accounts; prepare bank deposits; post and maintain journals, ledgers and other financial records as assigned.
Prepare, process and review financial and statistical forms, reports, records and information; maintain accurate budget records and expenditures; prepare purchase orders and fund transfers as appropriate.
Prepare agenda items for meetings as required; take and transcribe minutes and distribute to appropriate personnel; maintain records of meetings as required.
Participate in publicity and promotional activities, prepare press releases and notices and arrange for media reviews as required; post notices and flyers.
Perform specialized duties related to facility rental as assigned; explain rental procedures and regulations and provide cost estimates to clients; prepare rental contracts; compute and process rental charges.
Coordinate communication and activities with district departments and personnel, the media, vendors and the public to facilitate theatre operations; compose correspondence as necessary.
Set-up and break-down concession stand; monitor and secure supplies, procure inventory, ensure concession items are available for sale to patrons.
Operate a variety of office equipment and machines including a personal computer, calculator, copier; etc.
Maintain currency of qualifications for area of assignment.
SECONDARY FUNCTIONS:
Attend meetings and participate in the planning of theatre productions and procedures; coordinate and participate in special events as required.
Order and maintain office, meeting supplies, and theatre materials; prepare and process purchase requisitions and payments according to approved procedures; return rented materials in a timely manner.
Compile information and prepare various reports and mailing lists related to theatre operations as required.
Ensure compliance with copyright, publisher and licensing laws and regulations; request contracts and arrange royalty fee payments.
Issue and oversee loaned materials (i.e., scripts, books, etc.) to students, faculty and staff.
Serve as department liaison for a variety of community outreach activities; solicit ticket sales and donations as appropriate.
Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations; arrange for additional campus services as required for performances.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
• Basic operations, terms and procedures for area of assignment.
• Services and functions of a theatre box office.
• Modern office practices, procedures and equipment, including telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
• Perform specialized public relations, accounting and bookkeeping functions to facilitate theatre operations.
• Communicate effectively both orally and in writing.
• Interpret, apply and explain regulations, policies and procedures.
• Maintain financial, statistical and accounting records and files.
• Work independently with little direction; plan and organize work to meet schedules and timelines.
• Train and provide work direction to others.
• Understand and follow oral and written directions.
• Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
• Establish and maintain cooperative and effective working relationships with others.
EDUCATION: Graduation from high school or equivalent supplemented by formal training in business office technologies. Experience in Theatre preferred.
EXPERIENCE: Increasingly responsible bookkeeping and accounting experience preferably in a theatre or similar environment.
WORKING CONDITIONS: Typical office environment. May work evening and weekend hours.
* Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Additional Information
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information such as marital status will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING 2 ITEMS):
• A complete and current resume.
• A 1-page cover letter addressing how you meet the qualifications of the position.
*ATTENTION* Please upload .doc, .docx, or PDF files ONLY. If you are working on Google Docs or Mac files, please be sure to save under .doc or PDF for your file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing mailto:D-HR-Jobs@gcccd.edu.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://apptrkr.com/4136900.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.
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