Position Overview:

The Facilities and Events Coordinator for WISH Charter Middle School and WISH Academy will be responsible for supervising all events that take place on and off campus, as well as the Essential Duties & Responsibilities outlined below. Additional duties for this position will be to support the Principal and Office Manager, as well as ensure a secure and warm environment for the student body.  Oversee any facilities and operations support staff: gate monitor, facilities lead, safety and cultural enhancement staff, and tidy staff as needed; and support operations and safety needs for other team members- faculty, staff, including lunch coordinator.

Essential Duties & Responsibilities:

This position reports to the Middle School and High School Principals. Tasks include but are not limited to setting up for events, assisting the Meal Program Coordinator, filing paperwork for after-hours events, and providing support to teachers with regard to copy machines and paper supplies. Ensure campus is well maintained and organized and assist principals in other tasks as required.

• Visual Appeal: Ensure all doors are unlocked and the school is welcoming and presentable upon arrival. Walk the campus each morning ensuring areas are free of rubbish and trash and is inviting to the community.

• Copy Machines/Printers and Supplies: Regularly monitor and inventory the copy room, supplies, and teacher needs. Monitor paper jams and alert Jennie if there is a serious problem.

• Emergency Materials: Maintain Emergency Backpacks, Classroom/Office Evacuation maps, Safety Plan Books with evacuation/drill dates, and Emergency Food Bags.

• Events: Set up and break down for each WISH event, provide AV support for Assemblies and Events, and coordinate table/chair rentals as needed with WCA. Provide any catering needs both on and off campus. Support the completion of all event checklists and liaise with principals and event coordinators, support staff, volunteers, and committee heads.

• Merchandise and School Signage: Work with Jade/Angela to order and coordinate design via Copyland and other vendors. Ensure there is ample signage on campus that informs our community where to access important space, beautifies our campus, and displays our programs.

• Facilities: Coordinate with the campus Plant Manager for building repair, maintenance, and general grounds keeping as needed. Collaborate and ensure LAUSD custodians are ensuring all areas of the campus are maintained, and respond to repair requests, and submit repair requests to the site plant manager. Ensure that each site space has appropriate furniture. Organize and run beautification days. Oversee any facilities and operations support staff: gate monitor, facilities lead, safety and cultural enhancement staff.

• MAINTENANCE REQUESTS should be submitted using the following link: Submit formal M&O tickets and ensure Jira tickets are responded to in a timely manner

• Lunch Program: Assists Meal Program Coordinator as needed, supervises breakfast and lunch, and ensure safety and efficiency systems are in place for services of meals

• Prop 39: Prepare and submit alt requests and event paperwork to LAUSD contacts, coordinate team calendar for shared space.

• Ensure that facilities related documentation is readily available for Site Review and Inspections

• Deliveries: Pick up and deliver all incoming mail/boxes from the plant manager's office and mailbox: Mail Call - 8726 S Sepulveda Blvd, # D-229, Los Angeles, CA 90045.

• Secure Campus: Ensure all gates are closed throughout the day during instructional time and liaise with WESM staff with any needed gate opening/closing communication.

• Valet: Implement a safe valet procedure for morning drop-off and afternoon pick-up on the student body, and supervise support staff to ensure effective execution of the established systems.

• Visitors: Ensure clear and safe systems with proper signage on perimeter for entry and exit and sign in logs

• Collaborate with and develop systems that ensure safety on campus at all times including gate schedules, restroom/leadership passes, entry exit procedures from classrooms and other areas

• General: Support the Mission, Philosophy, and Core Tenets of WISH Charter Middle School and WISH Academy.

• Other: Perform other related duties as required and assigned.
  
  

Required knowledge, skills & abilities:

• Must be computer proficient; MAC experience preferred. Experience with Google Docs a plus.

• Must be organized, efficient, and able to work in a fast-paced environment.

• Must be flexible, focused, and a team player.