Registrar/Secretary at Palo Alto Unified School District
Job Summary
Job Summary
RESPONSIBILITIES: Under general supervision, to maintain cumulative records of students; to accomplish data transmittal to universities and colleges; to perform other required work, as assigned, in support of a high school function. Specific Duties Include: • Perform various complex clerical and statistical record-keeping duties relating to the enrollment, transfer, or withdrawal of high school students according to established policies and procedures; enter information and data into computer; • Request and record transcript of grades from other schools for new students transferring into the school; • May assist the administration with the evaluation of transcripts received from other schools to conform with District system; • Prepare and maintain permanent records and cumulative folders, transcript files, and demographic information on enrolled and incoming students; • Process and forward transcripts and records to colleges and other institutions from students’ permanent records according to established guidelines and procedures; • Answer by telephone or letter inquiries from other schools or employers regarding attendance or other information contained in the student record file; • Assist students with the college application process; • Assist with attendance and the work flow in the Guidance Department; • Perform related duties as assigned. Essential Skills Include the Ability to: • Learn and interpret specific rules, laws, and policies and apply them with good judgment; • Perform complex clerical tasks involving independent judgment and requiring speed and accuracy; • Organize, compile, and evaluate data pertaining to student course work and grades; • Establish and maintain official permanent records of students; • Plan and organize work; • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and firmness; • Operate office equipment, including computer terminal and related equipment; me
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