High School Secretary (New) for 2023-2024 School Year at Ripon Unified School District
About the Employer
About Us: The Ripon Unified School District is committed to excellence and a quality education for all students. Our District is committed to lower class sizes at all grade levels and has a coordinated and articulated program from kindergarten through high school. There is a high level of parent and community involvement in the schools. A high level of support for the educational program is evident in the level of community-based financial support as well as donations of time and effort. Our Schools: Ripon Unified is made up of five elementary schools , one high school and one continuation high school. Approximately 2,288 elementary students are divided between the five elementary schools in grades TK through 8. Combined, the two high schools have approximately 1,067 students in grades 9 through 12. Our Staff: Certificated Staff includes 150+ teachers and itinerants serving regular classroom instruction and special services. Support Staff includes 200+ employees, including aides, bilingual liaisons , secretaries, custodians, yard duties, and more. Our leadership team consists of 18 administrators. Together, we a have a strong sense of community and common goal of supporting our students.
Job Summary
Job Summary
Under the direction of an assigned supervisor, perform a wide variety of responsible clerical and secretarial duties involving frequent student contact; prepare and maintain a variety of manual reports related to assigned activities; assure smooth and efficient office operations. Assisting students, parents, and staff, and perform related work as required.
Job Description / Essential Elements:
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Job Description:
Under the general supervision of a principal, to act as secretary and receptionist and to perform a wide variety of responsible clerical work; to assist the principal by relieving him of clerical detail; and do related work as required. To serve as a confidential employee to the principal in his role as a member of the management team.
Qualifications:
1. Education: Equivalent to completion of the twelfth grade, preferably including courses in typing, office methods and computer applications.
2. Experience: One year of experience or the equivalent.
3. Knowledge: Basic modern office methods, correct business English, vocabulary, grammatical usage, spelling and punctuation; common office machines and some skills in their operation.
4. Ability: Perform responsible clerical work with accuracy and speed; learn specific rules, laws, and policies quickly and apply them with good judgment in a variety of procedural situations including pupil attendance, record keeping, cafeteria, student accounts, and correspondence; make arithmetical calculations quickly and accurately; compile and maintain accounts and complete records and reports; understand and carry out oral and written directions; meet the public tactfully and courteously; establish and maintain cooperative and effective working relationships with children and adults; type accurately from clear copy at a rate of 40 words per minute; use of computer and programs; function efficiently and cheerfully in an environment subject to constant interruption.
Typical Duties:
1. Meet the public, answer the telephone and take messages.
2. Use the intercom for messages to staff and pupils.
3. Arrange for pupil registration appointments and prepare locater cards, pupil insurance information and class lists.
4. Record pupil absences and tardies, call parents of absent pupils, prepare truancy letters and documents for SARB.
5. Record ROP attendance.
6. Prepare monthly attendance reports.
7. Maintain applications for free and reduced price meal program.
8. Manage the petty cash fund, student body accounts and balance the cash drawer on a daily basis.
9. Prepare requisitions and purchase orders.
SCHOOL SECRETARY, HIGH SCHOOL
10. Dispense supplies and equipment to staff and maintain appropriate inventory records.
11. Call substitute staff and maintain substitute records.
12. Assist the school nurse in preparing health files and pupil health records.
13. Assist in preparation for graduation activities.
14. Prepare general mailings to parents and/or pupils including newsletter, report cards, deficiency notices, discipline notices, athletics, insurance.
15. Prepare specific written letters, projects, staff handbooks and other written communication as directed by the principal.
16. Prepare daily and periodic reports ie., daily bulletins, eligibility lists, monthly calendars, athletic data, student body accounts.
Immediate Supervisor: Principal
Assignment: 8 hours per day as determined by the Principal for 215 days
Salary: CSEA Salary Schedule: Range 44
Requirements / Qualifications
Please include the following with your EDJOIN application. Your application WILL NOT be reviewed without all that is requested. * Letter of Interest * Resume * 3 Letters of Professional References (within 1 year) * Proof of HS Graduation (Diploma or GED) * Typing Certificate desired (Minimum 45 WPM; dated within one year of posting date; on-line certificates are not acceptable)
REQUIRED EXPERIENCE: Job related experience is required. One year of experience in clerical and/or secretarial work including experience in typing and general office correspondence, making arrangements for meetings and performing other clerical/secretarial duties for administrative staff.
Requirements / Qualifications
Please include the following with your EDJOIN application. Your application WILL NOT be reviewed without all that is requested. * Letter of Interest * Resume * 3 Letters of Professional References (within 1 year) * Proof of HS Graduation (Diploma or GED) * Typing Certificate desired (Minimum 45 WPM; dated within one year of posting date; on-line certificates are not acceptable)
REQUIRED EXPERIENCE: Job related experience is required. One year of experience in clerical and/or secretarial work including experience in typing and general office correspondence, making arrangements for meetings and performing other clerical/secretarial duties for administrative staff.
Comments and Other Information
Medical, dental and vision insurance available.
Comments and Other Information
Medical, dental and vision insurance available.