Buyer, Intermediate
R-01761
San Diego County - District Office
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
Please note: each page of the application will save upon clicking ‘next.' Draft applications can be accessed through the candidate home page.
Job SummaryApplication Deadline: Monday, April 24, 2023 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: Purchasing and Contracts
Months worked out of the Year: 12 months
FTE: 1.0
Work hours: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Shift Differential: None
Starting Salary Range:Range: CL-30: $3,880 (Step A) or $4,103 (Step B)Based on education and experience
Anticipated Start Date: June 2023
Job Description
SUMMARY:
Under the direction of an assigned supervisor, Purchasing and Contracts, perform responsible technical duties in the purchase of district supplies, materials, equipment and services including preparing and writing formal bid specifications as assigned.
ESSENTIAL FUNCTIONS:
Review and process requisitions for the purchase of materials, supplies, and equipment and services; prepare and issue purchase orders.
Determine sources of supply; obtain current prices, detailed specifications and shipping and delivery information.
Prepare and write formal bid specifications; receive bids; tabulate and analyze data; recommend supplier to be awarded contract based on price and conformance to specifications.
Prepare and award informal bids in assigned categories in accordance with established guidelines.
Contact vendors by mail or telephone regarding discrepancies in invoices, statements or deliveries.
Interviews vendors regarding new merchandise and new sources of supply.
Communicate with district departments and personnel to provide information and assistance concerning specifications, sources, prices, availability and related matters; provide recommendations concerning substitutes or alternates as necessary.
Develop and maintain records and files related to buying activities, such as records of purchase orders and requisitions.
SECONDARY FUNCTIONS:
Assist Senior Director, Purchasing and Contracts in bid openings as required.
Train and provide work direction to hourly personnel as assigned.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
• District and department purchasing policies and procedures.
• Basic purchasing methods, procedures and terminology.
• Quality controls on product selection.
• Types and sources of supplies, materials and equipment used in a community college district.
• Modern office practices, procedures and equipment.
• Recording techniques.
• Operation of a computer terminal.
• Basic research methods.
• Interpersonal skills using tact, patience and courtesy.
• Applicable section of State Education Code and other applicable laws.
• Telephone techniques and etiquette.
• Oral and written communication skills.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
• Exercise sound judgment in the purchase of a variety of materials, supplies and equipment.
• Perform difficult complex clerical work in the checking and correction of purchasing documents and records.
• Evaluate product capability and use.
• Operate a variety of equipment including computer terminal and printer, typewriter, calculator and copier.
• Establish and maintain cooperative working relationships with vendors and district employees contacted in the course of work.
• Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
• Communicate effectively both orally and in writing.
• Maintain records and prepare reports.
• Meet schedules and time lines.
• Work independently with little direction.
• Learn, interpret, apply and explain rules, regulations, policies and procedures.
EDUCATION: Any combination equivalent to: two years college-level course work in business or procurement or a related field.
EXPERIENCE: Two years of purchasing experience.
WORKING CONDITIONS: Typical office environment.
Additional Information
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):
A complete and current resume.
In a 1 - 2 page cover letter please address how you meet the qualifications of the position. Please also address the following within your cover letter:
• Please describe your most frequently purchased goods or services.
• Explain your philosophy on customer service. Indicate what you feel is the most important aspect of customer service and how you demonstrate it in the workplace.
*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing mailto:D-HR-Jobs@gcccd.edu.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://apptrkr.com/4064880.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.
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