Administrative Assistant
Salary: $50,964.96 - $62,712.12 Annually
Job Type: Full Time
Job Number: 23-083
Closing:4/11/2023 6:00 PM Pacific
Location: Both Liberal Arts Campus & Pacific Coast Campus, CA
Department: Support Services
Description
Administrative Assistant
OPEN RECRUITMENT
(CURRENT VACANCY 100%, 12 MONTHS)
RANGE 26 $3,985.62 - $4,904.29 Monthly
12 MONTH ELIGIBILITY LIST
*Applications will be accepted through April 11th, 2023, 6:00 PM*
Long Beach Community College is seeking a qualified individual for a current opportunity as an Administrative Assistant to support the School of Student Equity within the Student Services Division. This incumbent will need to have knowledge performing a variety of difficult, specialized, and responsible office and administrative support functions for several departments requiring detailed knowledge of District and department rules, policies, and procedures. A candidate with experience entering a large volume of requisitions in PeopleSoft Finance, confirming invoices in LaserFiche, entering requisitions in NeoGov, running reports in PeopleSoft Finance, following up with vendors on deliveries and invoices, scheduling meetings for the department, taking notes, obtaining supporting documents for requisitions, and recording PTO in TARS are a few of the highly desired skillsets we are looking for in this position. Experience coordinating event logistics is also critical. We are looking for someone with a high school diploma or GED equivalency. Additionally, four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience is desired. The ideal candidate also has experience using advanced word processing, spreadsheets, and graphics skills in the development of technical documents and presentation materials is preferred.
Do you thrive in a fast paced, high energy work environment? If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!
AT-A-GLANCE POSITION INFORMATION
• Type of position: Full-time• Location: LAC and PCC• Salary: Range 26 $3,985.62 - $4,904.29Monthly• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.• Eligibility list: We reserve the right to use an established eligibility list for vacancies in this classification. The eligibility list will be valid for 12 months once approved by the Personnel Commission.• All Long Beach Community College employees must be fully vaccinated against COVID-19 by Jan 3, 2022 in compliance with District Policy. Please note that if selected for employment, you must provide proof of fully vaccinated status by date of hire. Documented proof of vaccination is required as part of the onboarding process. Individuals requesting accommodation must do so in a timely manner for consideration. For more information on LBCC District COVID-19 policy and guides please view our https://www.lbcc.edu/return-campus page.• For further information on the position or application process, please contact (562) 938-3918
ABOUT LONG BEACH CITY COLLEGE:
Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all.
Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.
• https://www.lbcc.edu/mission-values• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/• https://www.lbcc.edu/office-president
Duties
JOB DESCRIPTION
Under general supervision, performs difficult office and administrative support duties; types technical documents and reports; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Administrative Assistant is responsible for independently performing a wide variety of difficult, specialized and responsible office and administrative support functions for a department or manager requiring detailed knowledge of District and department rules, policies and procedures. Incumbents use advanced word processing, spreadsheet and graphics skills in the development of technical documents and presentation materials. They may provide general office administrative support services and provide backup to other office clerical and administrative staff. They may provide administrative and secretarial support services for a manager or department staff. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying complicated information requiring a high degree of accuracy and interacting with and handling routine to non-routine questions, complaints and problems based on knowledge gained through experience.
Administrative Assistant is distinguished from Senior Administrative Assistant in that an incumbent in the latter class performs a variety of difficult, responsible, sensitive and confidential office administrative and secretarial support functions for a Dean, Director or manager at that level.
For the full position description, please click here https://www.schooljobs.com/careers/lbcc/classspecs/777969?pagetype=classSpecifications
Qualifications
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.
Licenses; Certificates; Special Requirements:A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.
Additional Information
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.
Application Process:
• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.
• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.
• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.
Selection Process:The following examination segments are pass/fail and may be utilized during the selection process:Application screening: TBD
Subject Matter Expert (SME) Review: TBD
An Online Written Test or Oral Panel Interview may be used to assess applicant qualifications. Test parts are determined by the size and competitiveness of the candidate pool.
The qualified candidates will be placed on an unranked list. Seniority points for internal existing LBCC employees and points for Veteran's credit will not be added. The unranked list will be submitted to the hiring authority for consideration.Final interview: TBD
*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***
DISABILITY ACCOMMODATIONS
Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.
THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics
Transfer Requests for current LBCC Employees:District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/ https://get.adobe.com/reader/
Ancestral Land AcknowledgementLong Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.
To apply, visit https://apptrkr.com/4050461
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