Administrative Assistant at Alameda County Office Of Education
About the Employer
The Alameda County Office of Education (ACOE) leads with a student-centered vision, innovating in the classroom and building safe and supportive community schools. We collaborate and partner with local, county, and state agencies to address challenges students face. We are looking for individuals who can enact our vision: equipping the most vulnerable students and those who serve them with the tools to thrive. Join our team as we reimagine services to more holistically support students and erase the predetermination of failure for children, especially Alameda County’s most marginalized youth.
Job Summary
Job Summary
<font color="RED"><i>To be considered for this position: A resume and cover letter is REQUIRED – if missing, application will be screened out. EDJOIN applications with incomplete, missing information, or see resume on application will not be considered.</font></i>
Requirements / Qualifications
THE POSITION: The Administrative Assistant provides a variety of complex and technical administrative support to the Department Administrator. Duties include providing technical and/or specialized administrative support in the functional operations of the office planning, coordinating and organizing program activities, disseminating information and communications on behalf of the department. This job reports to Assigned Administrator. LOCATION: TBD TYPICAL DUTIES: Compiles and processes data from a wide variety of sources to prepare reports, makes recommendations, and prepares correspondence for disseminating. Coordinates a variety of projects, functions and/or program components to meet service delivery goals within deadlines. Develops and maintains a variety of documents files, records and database systems. Participates in a variety of meetings such as committees, workshops, and/or training and prepares minutes, communications, and supports the needs of the attendees. Prepares a variety complex and technical reports, documents and correspondence of a confidential and non-confidential nature. Develops and presents information on administrative processes and procedures including orienting new administrative staff and/or disseminating information to existing staff. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION
MINIMUM QUALIFICATIONS: Three years of progressively responsible experience providing complex and technical administrative level support to a department administrator. Associates Degree (A.A.) preferred. Equivalency: Equivalent combination of education and experience. APPLICATION DEADLINE: Monday, March 27, 2023 at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Incomplete or late EdJoin Online Applications will not be accepted. EDJOIN applications with incomplete, missing information, or see resume on application will not be considered. Resume required – if missing will be screened out. The following application materials are required: 1. Completed EdJoin Online Application 2. Resume 3. Cover Letter
Requirements / Qualifications
THE POSITION: The Administrative Assistant provides a variety of complex and technical administrative support to the Department Administrator. Duties include providing technical and/or specialized administrative support in the functional operations of the office planning, coordinating and organizing program activities, disseminating information and communications on behalf of the department. This job reports to Assigned Administrator. LOCATION: TBD TYPICAL DUTIES: Compiles and processes data from a wide variety of sources to prepare reports, makes recommendations, and prepares correspondence for disseminating. Coordinates a variety of projects, functions and/or program components to meet service delivery goals within deadlines. Develops and maintains a variety of documents files, records and database systems. Participates in a variety of meetings such as committees, workshops, and/or training and prepares minutes, communications, and supports the needs of the attendees. Prepares a variety complex and technical reports, documents and correspondence of a confidential and non-confidential nature. Develops and presents information on administrative processes and procedures including orienting new administrative staff and/or disseminating information to existing staff. SEE FULL JOB DESCRIPTION FOR MORE INFORMATION
MINIMUM QUALIFICATIONS: Three years of progressively responsible experience providing complex and technical administrative level support to a department administrator. Associates Degree (A.A.) preferred. Equivalency: Equivalent combination of education and experience. APPLICATION DEADLINE: Monday, March 27, 2023 at 11:59 p.m. APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Incomplete or late EdJoin Online Applications will not be accepted. EDJOIN applications with incomplete, missing information, or see resume on application will not be considered. Resume required – if missing will be screened out. The following application materials are required: 1. Completed EdJoin Online Application 2. Resume 3. Cover Letter
Comments and Other Information
APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components.
THE PROCESS IS AS FOLLOWS:
1. Application Review…………………………………………………………………………………………..........PASS/FAIL
2. Written Examination*…………………………………………………………………………..Weighted 50% (3/31/2023)
3. Technical Oral Interview*………………….…..................................................................Weighted 50% (4/03/2023)
* Candidate must attain a minimum score of 70% on all scored examinations.
Comments and Other Information
APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components.
THE PROCESS IS AS FOLLOWS:
1. Application Review…………………………………………………………………………………………..........PASS/FAIL
2. Written Examination*…………………………………………………………………………..Weighted 50% (3/31/2023)
3. Technical Oral Interview*………………….…..................................................................Weighted 50% (4/03/2023)
* Candidate must attain a minimum score of 70% on all scored examinations.
Application Deadline
3/27/2023 11:59 PM Pacific
Date Posted
3/7/2023
Contact
Sherry Causey
510-670-7726
510-670-7726
Number of Openings
1
Salary
Add'l Salary Info
MONTHLY SALARY RANGE: $5,264.22 – $6,400.14 (5 Steps/Range 17, CSEA)
Length of Work Year
261
Employment Type
Full Time
FTE
1.0
Immediate Supervisor
TBD
Benefits
Health Stipend up to $1,071.47 a month, Education Stipend up to $300 a month, 22 Vacation days, 13 Holidays & 13 sick days.