FALLBROOK UNION ELEMENTARY SCHOOL DISTRICT

INFORMATION RELATED TO THE POSITION OF:

CONFIDENTIAL BENEFITS & RISK MANAGEMENT SPECIALIST

The Official Job Description for all Confidential positions within the Fallbrook Union Elementary School District is the same. Confidential employees will be assigned to work in one of the following specialized areas:

Certificated Personnel

Classified Personnel

Benefits and Risk Management Specialist

Business Services

 The position currently open will be assigned to:

BENEFITS & RISK MANAGEMENT SPECIALIST

The selected candidate will serve in the role of Confidential Administrative Assistant responsible for Confidential Human Resource functions related to Benefits/Risk Management encompassing complex tasks including:

• Workers Compensation administration
• Development of Injury and Illness Prevention and Monitoring Program
• Employee Benefits Specialist, including all fringe benefits and COBRA administration
• Leave monitoring
• Risk Management coordination
• Unemployment Insurance
• Other related duties

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ADMINISTRATIVE ASSISTANT (Confidential)

Definition:
Under general direction, assists an Associate Superintendent and/or Assistant Superintendent in performing highly skilled clerical-administrative work; ensuring efficient and effective operation of various District programs and functions; coordinating highly complex and responsible administrative and technical work; to expedite the work flow of a major division in order to support the goals of the District; to coordinate and implement district functions and programs; and to assume and perform related duties as required.

Responsible to:
Associate Superintendent and/or Assistant Superintendent

Examples of Duties:

Serves as a highly skilled assistant to the Associate Superintendent and/or Assistant Superintendent.

Obtains, interprets and gives out information to various parties, including the press, concerning office functions, District policies and procedures.

Prepares materials for public distribution including, but not limited to newsletters, brochures, presentations, calendars, travel/conference and various required reports.

Receives and independently answers correspondence and requests for information.

Develops procedures to expedite transmittal of information or to facilitate implementation of policies, programs or directives.

Maintains and makes revisions to the policy handbooks.

Independently or in accordance with general instructions, compiles and composes correspondence or presentations on a wide range of subjects requiring a thorough knowledge of the procedures and policies of the District.

Types and transcribes a wide variety of materials such as correspondence, reports, contracts, proposals, forms, letters, memoranda, minutes of meetings, conferences and policy-making bodies, and other documents, including materials concerning employer-employee relations and those of a confidential nature.

Required to attend a variety of meetings, including but not limited to management-strategy meetings, negotiations with employee organizations, and board meetings.

Handles and maintains confidential information, including correspondence and communications regarding employer-employee relations, administrative files, and other information.

Researches and compiles information and data for a variety of reports, including those of a confidential nature.

Accesses and handles management proposals and counter-proposals concerning employer-employee relations, collecting information necessary to the formulation of proposals, and may be required to type proposals.  

Accesses and maintains confidential employee information, including but not limited to personnel files, salaries, benefits, evaluations, and budgets, for District purposes, which may include employer-employee relations.    

Assists in preparing and drafting grievance responses on behalf of the District, including gathering and investigating information regarding employee grievances as needed.

Responds accurately and appropriately to inquiries from staff, the public, and parents for the purpose of providing information and/or direction as may be required.

Researches, gathers and accurately prepares a variety of local, state and federal reports.

Interprets pertinent laws, rules and policies in the performance of daily duties.

May supervise other assistants and/or clerical workers.

Performs other related duties as may be assigned.

Knowledge of:

Correct English usage, spelling, grammar, punctuation and composition.

Modern office methods, procedures and equipment, including receptionist and telephone techniques.

Record retrieval and storage systems.

Organization and collection of data.

General purposes and goals of public education.

Ability to:

Accurately perform a variety of complex clerical and administrative work involving use of independent judgment, detail, and speed.

Proficiently operate standard office equipment

Maintain complex filing systems, which contain confidential or sensitive information.

Independently compose correspondence.

Train and coordinate the work of others.

Understand, carry out and give oral and written instructions.

Communicate effectively with students, public and staff.

Maintain cooperative working relationships with those contacted in the course of work.

Use good judgment in the performance of daily duties.

Interpret policies, regulations and operational guidelines pertaining to the District.

Training and Experience:

Three years of responsible office experience, supplemented by additional training in office organization and clerical-administrative skills, preferably including experience in a school district; equivalent to the completion of the twelfth grade, supplemented by or including courses in typing, office practices and office management; or any combination of training and/or experience that could likely provide the desired knowledge and abilities.

Job Description Adopted:        December 3, 2012
Job Description Revised:         October 20, 2014