DEFINITION OF POSITION:
Under general supervision, performs specialized and responsible clerical and secretarial functions; performs accounting clerical work to manage the adult school budgets; utilizes computer-assisted accounting and attendance (ASAP) systems; performs routine administrative aide functions; and does related secretarial and accounting functions as required.

SUMMARY OF DUTIES:
• Serves as a secretary and office management aide;
• Refers specific communications or correspondence to appropriate staff members for the gathering of data or for a response;
• Plans follow-up activities to ensure that time lines are met;
• Independently or in accordance with general instructions, composes correspondence concerning a wide range of subjects requiring a thorough knowledge of the policies, regulations, and operational procedures of the District;
• Assists with budget setting, planning and expenditure control;
• Performs highly responsible and complex accounting activities including fiscal and financial record maintenance operations pertaining to the adult school budget and to student body bookkeeping and accounting;
• Coordinates with other administrative team members to complete work projects;
• Prepares all purchase requisitions for the adult school; keeps track of balance on open purchase requisitions, supplies, etc.
• Works with computer-assisted programs and systems; prepares input to the computer and utilizes computer-prepared output reports in verifying data;
• Maintains a variety of records and files which may include personnel, budget, expenditure, payroll and a variety of other related records and files;
• Performs related duties as required.

MINIMUM QUALIFICATIONS:
Education and Experience:
High school diploma or equivalent, supplemented by course work or training in bookkeeping, typing, computer skills, office management or other related skill areas; three years of responsible and varied secretarial and accounting experience, including some experience in budget control.
Knowledge of:
Organization and management of a specialized clerical operation; principles, methods, practices and procedures of school district financial record management; modern office methods and equipment, including automated record management and filing systems, receptionist and telephone techniques, correspondence and report writing; correct English usage, grammar, spelling, punctuation and vocabulary; oral and written communication skills; interpersonal skills using tact, patience and courtesy; computerized application and facilitation in database, word processing, and spreadsheet with an emphasis in MS Office.

Ability to:
Learn, interpret and apply legal mandates, policies, rules and regulations, and operational procedures; assume responsibility for routine administrative detail; establish and maintain a comprehensive and accurate set of files and records, and prepare concise and complete reports as required; effectively perform complex and technical accounting clerical functions; perform double entry bookkeeping; prepare, analyze and audit financial statements and related accounting summaries and reports; perform complex arithmetical computations with speed and accuracy; understand and carry out oral and written directions; establish and maintain cooperative and effective working relationships with others; read, write and speak English; communicate effectively both orally and in writing; operate a variety of office equipment including a computer and assigned software.