Minimum Qualifications & Abilities: 

• High school diploma or equivalent, supplemented by business school, at least one (1) year of college, and/or equivalent work experience.
• Knowledge of office procedures and practices, including, but not limited to filing systems, office equipment, telephone etiquette, and letter and report writing.
• Office skills to include typing with 95% accuracy, 10-key calculations, and computer systems and software.
• Ability to communicate effectively in oral and written form in both English and Spanish.
• Knowledge of crisis management techniques; ability to react effectively in emergency situations; knowledge of community emergency medical resources.
• Requires a professional demeanor and a high level of confidentiality.
• Work effectively with administrators, staff, parents, and others contacted during the course of business.

 
Essential Functions: 

• Greets and assists visitors that come into the school site office.
• Assists students and staff members.
• Answers the telephone and interschool communications system, relays messages, and provides information to staff and public.
• Assists with student enrollment/transfers/withdrawals of students.
• Maintains accurate records of student attendance and runs weekly attendance verification reports for teachers; keeps Assistant Principal informed on attendance issues.
• Maintains and organizes supply room; maintains supply inventories and dispenses supplies for school site on a quarterly basis or as needed.
• Maintains copy machine with supplies, and calls for repairs as needed; updates codes quarterly and submits report to district office.
• Assists with a variety of clerical related functions.
• Types letters, records, lists, and other miscellaneous materials.
• Assists with SARB; runs weekly reports.
• Checks and reviews data for completeness and conformity with established policies and procedures.
• Sorts and distributes mail.
• Keeps records, files, and performs other clerical duties common to school district organization.
• Assists with maintaining after school program rosters for attendance and cafeteria counts.
• Schedules appointments for Principal, Assistant Principal, and other staff.
• Administers first aid to students as needed.
• Performs other duties as assigned by Superintendent or designee.