Job Summary Under the supervision of the Site Principal, performs a variety of functions related to the collecting and reporting of attendance and the maintenance of student records at an elementary school site. Example of Essential Duties • Registers new students, assigns to classes, drops students timely and prepares transfer packets of information. • Maintains student cumulative records and transcripts. • Answers inquiries from other agencies regarding student records and transcripts • Requests student transcripts. • Issues absence admit and tardy slips. • Reconciles student added and dropped on a monthly basis. • Monitors and records student attendance daily. • Contacts parent/guardians by phone or letter to verify absences within 20 days of the absence. • Maintains logs and other documentation verifying absences. • Makes home visits to check on absent students. • Ensures that attendance for tardy students is recorded. • Enters attendance, grades and other data into a computerized attendance system, edits, corrects, verifies accuracy and compiles reports of enrollment/attendance. • Maintains records for students on Independent Study. • Prepares required reports and reviews for accuracy prior to submission • Notifies site administrator when student(s) have excessive problems. • Makes referrals to the school nurse as necessary. • Maintains accurate records in accordance with the law, to include obtaining teachers’ signatures on attendance sheets and scan sheets. • Interprets routine policies and procedures to staff, students and the public. • Prepares information for referral to the School Attendance Review Board. • Stays current on changes in statutory law by attending workshops and conferences. • Compiles, posts, summarizes and maintains demographic data and test scores and other statistical data for students. • Monitors class size and reports to site administrator when target size is exceeded. • Assists with general functions of the office including reception, answering the phone, responding to parent concerns. • Performs other duties as assigned. Qualifications ? Knowledge of: • Office methods, procedures and business techniques • Computer application software including word processing and spreadsheets on Microsoft Windows platform.. • Methods, practices and terminology used in school district attendance accounting. • District and state attendance policies and procedures • Basic Math ? Ability to: • To use a computer to prepare reports • Operate standard office equipment, operate various computer applications software. • Use English in both written and verbal form. Knowledge of Spanish is desirable. • Sit, and stand for prolonged periods of time • Lift and carry objects weighing up to 40 pounds • To work independently with minimal supervision • To effectively communicate with school staff and other district employees • To use patience, tact and courtesy in dealing with students and adults • To relate positively to students • To type a minimum of 45 words per minute Education: • High school diploma or the equivalent, including or supplemented by course work in business and accounting. Experience: • At least two years of general office/clerical experience, preferably in a school district Licenses, Certifications and/or Testing: • Valid California Driver’s License • Criminal justice fingerprint clearance • Passing score on District administered test • Negative TB Skin Test