Scholarship Technician

Ventura County Community College District

Salary: $46,752.00 - $64,548.00 Annually

Job Type: Classified

Job Number: 2022-02526

Location: Ventura College (Ventura CA), CA

Department: VC - Business & Administrative Services

Closing: 9/18/2022 11:59 PM Pacific

Description

WHAT YOU"LL DO

Under the general supervision of an assigned supervisor, perform a variety of technical and specialized duties related to student scholarship services and programs.

The current vacancy is a full-time position (12 months/year, 40 hours/week) located at Ventura College.

WHERE YOU'LL WORK

Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.

More information can be found on the https://www.venturacollege.edu/.

WHO WE ARE

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.New and current employees may be eligible for advanced step placement as outlined in https://www.vcccd.edu/sites/default/files/media/pdf_document/2021/PC%20Rules%20for%20Classified%20Handbook%20Final%2003.18.2021.pdf https://get.adobe.com/reader/

Representative Duties

Serve as liaison between scholarship donors and the college foundation; maintain ongoing interactions with current and potential scholarship donors and work with donors to establish scholarship criteria. E

Advise students on scholarship opportunities, requirements, and procedures. E

Evaluate eligibility for scholarships based on predetermined criteria; verify student information such as grade point average, units completed, major, and enrollment. E

Plan, organize, and present at college outreach events; provide technical information and assistance regarding the scholarship program to individuals and large audiences; monitor the program budget and expenditure of funds for special events. E

Develop and distribute marketing materials to promote the scholarship program; create electronic and printed brochures, flyers, bulletins, newsletters and other materials; compose mass email notifications to disseminate pertinent scholarship information. E

Collaborate with various college offices to identify eligible scholarship recipients; ensure financial amounts are properly awarded according to specified criteria. E

Maintain and update information in the online scholarship management and application program; train students to utilize the program; run associated reports; serve as the primary account administrator and report technical issues. E

Track and monitor scholarship fund accounts held by the college; monitor and approve student reimbursements. E

Create and maintain the donor database E

Review and compile scholarship data to prepare statistical and narrative reports for internal auditing and state/federal agency use. E

Provide direction and guidance to student workers and other clerical personnel. E

Perform other duties as required.

E = Essential duties

Minimum Qualifications

An associate degree from a recognized college or university AND one year of experience performing functions in a student or public services area involving frequent public contact or coordinating service programs within a public or private institution.

OR

Graduation from high school or evidence of equivalent educational proficiency AND two years of experience performing functions in a student or public services area with frequent public contact or coordinating service programs within a public or private institution.

Supplemental Information

EXAMINATION AND SELECTION PROCESS: This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by October 18, 2022.The examination process may consist of any of the following components:A) *Written/Performance Test = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score

*The written/performance examination may consist of any of the following components:

• Applying Policies

• Clerical Skills

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the written/performance test.

WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION:

Date Range: 9/19/2022 - 9/22/2022

Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Monday, September 19, 2022 and will have until 11:59pm on Thursday, September 22, 2022 to complete the test. In order to participate in the written/performance test, you must have access to a computer, speakers, and a reliable connection to the internet.

The eight (8) candidates with the highest passing scores on the written/performance test will be invited to the technical interview.

ECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: October 3, 2022 - October 7, 2022Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40 hour full-time work week. Part-time work experience will be prorated based off a standard 40 hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the https://www.chea.org/state-licensed-or-authorized-institutions or the https://ope.ed.gov/dapip/#/home to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the https://www.vcccd.edu/sites/default/files/media/pdf_document/2020/AGENCIES%20APPROVED%20FOR%20FOREIGN%20TRANSCRIPT%20EVALUATION.pdf https://get.adobe.com/reader/. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our https://www.vcccd.edu/departments/human-resources/employment/classified-non-academic-careers.

To apply, please visit https://apptrkr.com/3419081

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