Operational Support Coordinator - Events & Operations

Salary: $4,273.00 - $5,407.00 Monthly

Job Type: Full Time

Job Number: 20220817

Closing:

9/11/2022 11:59 PM Pacific

Location: Merced, CA

Department: Events and Operations

Range 23

40 hours/week12 months/yearInterviews tentatively scheduled for the week of September 26, 2022

Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students, with room to expand on its 267-acre main campus and 120-acre Los Banos site, as well as at our innovative Business Resource Center in Downtown Merced. The City of Merced, incorporated in 1889, offers historical sites, affordable housing and access to the Bay Area and Sacramento. Merced is known as the Gateway to Yosemite National Park and the Sierra Nevada mountains, and is home to the University of California's newest campus, UC Merced. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes — large and small — throughout the county.

This is an exciting time to be a part of Merced College! The Operations Support Coordinator position provides vital support for College and community partner events on campus, and functions within the 2021-2022 Merced College Department of the Year! If you are interested in a career opportunity that is rarely dull and always essential and are passionate about the mission of the College, we look forward to meeting you!

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:

• lifelong learning

• basic skills

• career technical education

• transfer

• degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

Under the supervision of the Assistant Director, coordinates scheduling of all District facilities and rental of on and off-campus facilities; coordinates tasks pertaining to routine and emergency custodial, grounds, and events activities; performs clerical functions for the Assistant Director.

Examples of Duties

Essential Functions:

• Performs clerical and technical duties in support of the department and the department administrator

• Provides requested information where judgement, knowledge, and interpretation of departmental procedures and regulations are necessary

• Attends department meetings, prepares minutes and summaries of actions taken

• Receives routine and emergency requests for departmental needs

• Assists in preparing information for the budget and maintains budget records and files

• Prepares requisitions, designates accounts to be charged, follows up on purchase orders for the departments

• Prepares reports of financial and statistical data

• Verifies invoices and other charges prior to forwarding to Purchasing Department and Accounts Payable

• Assists in coordinating communications with other offices in the District

• Prepares and schedules job assignments into work order system and delegates to appropriate supervisor, coordinator, or staff member and follows through on all activities to ensure adherence to schedule

• Assists administrator in facilitating training and staff development for Events and Operations staff, including in-house workshops, vendor-sponsored demonstrations and seminars, and regularly scheduled department meetings

• Receives and distributes mail

• Acts as liaison for community groups, faculty and administration on facility use

• Schedules all classrooms, meeting rooms, athletic fields, gym, pool, theater and cafeteria for use by credit and non-credit programs, Community Services, community organizations, private groups and college-related groups and departments

• Coordinates all aspects of major events, including facility reservation, facility form processing, contract preparation, chairing event-coordinating meetings, insurance, billing, and scheduling any custodial and security needs for events

• Assists with completing space inventory data collection and reporting

• Assists with coordination of office moves

• Performs other related duties as assigned

Knowledge of:

• A wide variety of coordination duties involving independent judgment and an understanding of district policies, function and procedures

• Modern office practices and procedures, including the use of a computer

• Principles of office management

• Collection and organization of data and information

• Principles of business letter and report writing, including the use of appropriate grammar, spelling and punctuation

Ability to:

• Use appropriate telephone and customer service techniques

• Be flexible and manage and prioritize Manage multiple and competing assignments

• Work cooperatively with others

• Interpret and explain rules, policies and procedures

• Compile and analyze data

• Train and coordinate the work of others

• Take notes at meetings when required by assignment

• Effectively communicate both orally and in writing

• Work cooperatively with students, faculty, the public and District personnel

• Work independently

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• Associate's degree AND at least one year of applicable experience

OR

• High school diploma OR GED AND four (4) years applicable experience

• The equivalent education and experience

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Desired:

Familiarization with Student Information System/Enterprise Resource Planning computer system and Excel software

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend and twist, stoop, kneel, crawl, push, pull

• Reach in all directions

• Work at a desk, conference table or in meetings of various configurations

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

If Applicable:

• Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

• Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf https://get.adobe.com/reader/

• Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency). http://www.mccd.edu/offices/hr/jobs/eqforms.html

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled onsite or via Zoom. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/offices/hr/benefits/index.html for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/3392859

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-77bdd0699afdb04d933e0cf5e5eb7d69