ABOUT THE JOB: The current vacancy exists in the Office of K-12 Educational Services, working 8 hours per day, 12 months per year at the District Office. However, this list will also be used to fill any other vacancies which occur during the life of the list. Under direction of an administrative official, performs difficult and technical secretarial and clerical work, including the proficient use of computers, as well as considerable independent judgment and discretion; and performs related work as required.

JOB DUTIES: Relieves administrators of minor administrative duties by compiling data, developing and maintaining databases, extracting data to prepare reports, keeping records, monitoring budgets, and/or communicating policies and procedures; performs difficult and complex clerical and secretarial work involving the use of considerable independent judgment and an understanding of departmental functions and procedures; receives visitors, gives out information, receives telephone calls, and exercises judgment in determining their importance or urgency and whether they should be referred to other officials;  answers routine letters independently; arranges meetings and reserves rooms for the supervisor; makes inquiries and obtains information and documents for the supervisor involving contact with administrative officials in other departments;  assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources; sets up and revises filing systems and other clerical procedures; performs a variety of projects requiring considerable independent judgment and initiative, as assigned; and may oversee the work of other clerical personnel.

Complete Job Description available at www.ggusd.us under Employment/Classified Job Opportunities/Job Descriptions

EMPLOYMENT STANDARDS

Education and Experience: Graduation from high school or equivalent, and three years of secretarial experience equivalent to full-time work involving meeting the public, or three years of responsible clerical experience equivalent to full-time work in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

A SUCCESSFUL CANDIDATE REQUIRES THE FOLLOWING….

Knowledge of: Office practices and procedures; principles of office management; effective techniques for collecting and organizing data and information; computer office applications; and principles of business letter and report writing, including English usage, spelling, grammar and punctuation.

Ability to: Use computers effectively and learn related programs as required to enter, extract, compile, keyboard, and arrange complex data; establish and maintain effective working relationships with administrative, instructional and student personnel, and the public; perform complex work independently and with a minimum of supervision; and work cooperatively with others.