LTE, Administrative Assistant - Career & Technical Information

Salary: $4,247.08 - $5,226.01 Monthly

Job Type: Full Time

Job Number: 23-004

Closing:

7/26/2022 6:00 PM Pacific

Location: Long Beach, CA

Department: Career Technical Education

Description

LTE, Administrative Assistant - Career & Technical Information

TEMPORARY EMPLOYMENT RECRUITMENT

(CURRENT VACANCY 100%, 6 MONTHS)

RANGE 26 $4,247.08 - $5,226.01 Monthly

***This opportunity will be posted for 7 days. Applications will only be accepted through Tuesday, July 26th, 2022 6:00pm***

Long Beach Community College is seeking a qualified individual for a current opportunity as an LTE (Limited Term Employee) Administrative Assistant to support the grants managed by the Career & Technical Education (CTE) department. This incumbent will need to have knowledge performing a variety of difficult, specialized, and responsible office and administrative support functions for a department or manager requiring detailed knowledge of District and department rules, policies, and procedures.

The desired qualifications of this position include experience with entering a large volume of requisitions in PeopleSoft Finance, confirming invoices in Laserfiche, entering requisitions in NeoGov, running reports in PeopleSoft Finance, following up with vendors on deliveries and invoices, processing travel requests, stipends, and revolving cash forms, entering facilities work orders and ABS forms, scheduling meetings for the department, taking notes, obtaining supporting documents for requisitions, and recording PTO in TARS. We are looking for someone who has obtained graduation from high school or GED equivalency. Additionally, four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience. The ideal candidate also has experience using advanced word processing, spreadsheet, and graphics skills in the development of technical documents and presentation materials.

Do you thrive in a fast paced, high energy work environment? If this describes you, we encourage you to apply for the opportunity to join the innovative and talented LBCC team!

AT-A-GLANCE POSITION INFORMATION

• Type of position: Temporary, Full-time

• Location: PCC

• Salary: Range 26 $4,247.08 - $5,226.01 Monthly

• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis.

• All Long Beach Community College employees must be fully vaccinated against COVID-19 in compliance with District Policy. Please note that if selected for employment, you must provide proof of fully vaccinated status by date of hire. Documented proof of vaccination is required as part of the onboarding process. Individuals requesting accommodation must do so in a timely manner for consideration. For more information on LBCC District COVID-19 policy and guides please view our https://www.lbcc.edu/return-campus page.

For further information on the position or application process, please contact (562) 938-3918

ABOUT LONG BEACH CITY COLLEGE:

Here at Long Beach City College (LBCC), we celebrate equity, diversity and are committed to the principles of equal employment opportunity. We strive to ensure a positive and inclusive working environment for all.

Long Beach City College is committed to providing equitable student learning and achievement, academic excellence, and workforce development by delivering high quality educational programs and support services to our diverse communities. Please check out the LBCC mission and values and other strategic initiatives below to learn more.

• https://www.lbcc.edu/mission-values

• https://www.lbcc.edu/sites/main/files/file-attachments/eeo_plan__2019-2022_.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/sites/main/files/file-attachments/lbcc-strategic-plan.pdf https://get.adobe.com/reader/

• https://www.lbcc.edu/office-president

Duties

JOB DESCRIPTION

Under general supervision, performs difficult office and administrative support duties; types technical documents and reports; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Administrative Assistant is responsible for independently performing a wide variety of difficult, specialized and responsible office and administrative support functions for a department or manager requiring detailed knowledge of District and department rules, policies and procedures. Incumbents use advanced word processing, spreadsheet and graphics skills in the development of technical documents and presentation materials. They may provide general office administrative support services and provide backup to other office clerical and administrative staff. They may provide administrative and secretarial support services for a manager or department staff. Assigned work requires the use of initiative and judgment in selecting appropriate work methods, understanding and applying complicated information requiring a high degree of accuracy and interacting with and handling routine to non-routine questions, complaints and problems based on knowledge gained through experience.

Administrative Assistant is distinguished from Senior Administrative Assistant in that an incumbent in the latter class performs a variety of difficult, responsible, sensitive and confidential office administrative and secretarial support functions for a Dean, Director or manager at that level.

For the full position description, please click here https://www.schooljobs.com/careers/lbcc/classspecs/777969?pagetype=classSpecifications

Qualifications

MINIMUM QUALIFICATIONS FOR THIS POSITION:

Education, Training and Experience:

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D. equivalent; and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience.

Licenses; Certificates; Special Requirements:

A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.

Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

APPLICATION AND SELECTION PROCESS:

To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

• Submit a completed online application through NEOGOV. All portions of the application must be entirely filled out to be considered for this position.

• If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. For experience substitution in lieu of education, please make sure to attach a statement clearly outlining how your additional experience covers the education requirement, on a year-for-year basis, and qualifies you to be considered for this position.

• If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.

Selection Process:

The following examination segments may be utilized during the selection process:

• Application screening: TBD

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part, and/or modify any test part, to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

Additional Information

Disability Accommodations

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least two days prior to the closing date, by calling (562) 938-4372.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the https://www.lbcc.edu/sites/main/files/file-attachments/transfer-request-form.pdf https://get.adobe.com/reader/

LONG BEACH COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, race, gender, color, language, accent, citizenship status, ancestry, national origin, age, sex, religion, sexual orientation, transgender, parental status, marital status, veteran status, physical or mental disability or medical condition, or on the basis of these perceived characteristics.

To apply, visit https://apptrkr.com/3269935

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