JOB SPECIFICATION GUIDANCE-COUNSELING TECHNICIAN 9-12 THE POSITION Under general supervision, performs complex technical tasks in guidance work; provides guidance information and assistance to staff and students; maintains specific student records and files pertaining to the guidance area; and performs related work as required. RESPONSIBLE TO: High School Assistant Principal DISTINGUISHING CHARACTERISTICS Positions in this class receive general supervision from a school administrator or designee within a framework of standard policies and procedures. Incumbents may coordinate and direct the work of student assistants and provide support and assistance to counselors, teachers and administrators. They establish, maintain and update student records and files; compile and process a variety of student data and statistical information for input into a computerized recordkeeping system; and assist counselors in the administration of established programs and procedures. The duties listed below are typical for positions in the class collectively, but no one position will necessarily include all these duties. EXAMPLES OF DUTIES The duties listed are typical, but not exclusive: • Assists counselors in compiling, evaluating, organizing and disseminating educational, vocational, scholarship and related career planning information. • Assists students in the selection of courses and makes routine schedule changes. • Assists in administering and scoring aptitude/interest inventories and placement tests for assigned students. • Assists parents and students in school registration activities. • Enters test scores and student data into a computer terminal. • Compiles a variety of data and statistical information and inputs such information into the computer. • Alphabetizes and files student records and confidential materials. • Assists with adjustments and maintenance of school’s master schedule. • Input and process changes in student schedules. • Assists with compiling transcript and grades/information for individual students. • Prepare various memos and letters as directed. • Retrieves student data and information from the computer as requested according to State and District policies and regulations. • Processes student referrals and homework requests. • Processes I.D. Cards and prepares driver education slips. • Maintains community service records and handles returned mail. • Participates in District inservice programs. • Perform related duties as assigned. QUALIFICATIONS GUIDE Knowledge of: • State college and university requirements for entrance. • Local District and state graduation requirements. • District curricular offerings. • Basic office routines and procedures. • Computerized recordkeeping methods and techniques. • Correct English usage, spelling, punctuation and penmanship. • Principles of public relations and human development. Ability to: • Perform a variety of clerical work involving use of independent judgment and requiring accuracy and speed. • Perform routine clerical work and prepare clear, concise reports. • Read, understand and utilize technical, procedural and instructional material. • Learn specific rules and procedures used in a counseling setting. • Operate standard office machines including computer and computer terminal. • Communicate effectively, both orally and in writing. • Understand and carry out oral and written instructions. • Maintain cooperative working relationships with those contacted in the course of work. TRAINING AND EXPERIENCE Equivalent of two (2) years of college or completion of the twelfth grade and two (2) years of school guidance clerical experience; or any combination of training and experience that could likely provide the desired knowledge and abilities. PERSONAL QUALITIES • Mature emotional stability • Interest in and understanding of students • Good health • Flexibility and patience WORK YEAR: 212 Days SALARY: Range 25 Adopted: March 6, 1990 Board Approved: October 17, 2000