CLASSIFIED EMPLOYMENT VACANCY NOTICE
OFFICE ASSISTANT III

Work Location: Brea Olinda High School

Supervisor: Assistant Principal

Work Schedule: 8 hours per day, 5 days per week, 10 mos. per year, 7:00 a.m.-3:30 p.m.

Salary
Classification: Range 23, Classified Monthly Salary Schedule:

STEP 1: $3,221.00  STEP 2: $3,384.00 STEP 3: $3553.00 STEP 4: $3,732.00 STEP 5: $3,923.00 STEP 6: $4,118.00


Benefits: Sick leave and vacation are earned at a rate of one day per month. There is available an insurance policy for hospitalization, major medical, dental, vision, and life. School employees must join the State School Employees Retirement System.

BASIC FUNCTION:

Under the direction of the Assistant Principal, perform a variety of clerical duties related to student attendance accounting and record-keeping activities at an assigned school site; contact parents and guardians to report and verify excused and unexcused absences; operate a computer and assigned software to input and update attendance information.

REPRESENTATIVE DUTIES:

Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at an assigned school site; provide accurate reporting for daily attendance activities and update attendance data for required ADA reporting.

Verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; prepare call slips for use during class periods; issue admittance forms to students who are late or returning after an absence; prepare and collect period roll sheets for each class.

Input and update attendance, enrollment and other student information into an assigned computer system; establish and maintain automated student records; generate a variety of computerized lists and reports related to student attendance data; monitor and prepare automated telephone dialer system to assure accurate and updated student information and calling patterns.

Initiate and receive telephone calls; screen and route calls as directed; take and relay messages; respond to inquiries and provide student attendance and other information to District personnel, parents and outside agencies.

Assist students, staff and visitors in the attendance office; take and relay messages to and from parents and students; explain District policies and State regulations regarding school attendance and enrollment as appropriate.

Perform a variety of clerical duties such as typing and distributing correspondence, lists, bulletins and notices as assigned; receive, screen and distribute incoming mail; prepare and distribute bulk mailings as directed.

Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software; operate automated dialer system for attendance.

Prepare and maintain a variety of records, logs and files related to student attendance and assigned activities; input daily attendance information and prepare lists of outstanding absences for appropriate action.

Refer student attendance issues to appropriate personnel according to established procedures; assist in identifying and resolving student attendance problems.

Participate in a variety of projects and activities including student registration, District reviews and related operations as needed.

Provide work direction and guidance to student aides as required; assist the health care assistant with sick or injured children as required.

Assist with administering first aid as needed.

Perform related duties as assigned within classification.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Operation of a computer and assigned software.
Automated dialer attendance system. 
ABILITY TO:
State law requires employees to be fingerprinted; clearance from the Department of Justice is required prior to employment.
Must provide proof of eligibility to work in the United States.
Perform a variety of clerical duties related to student attendance accounting and record-keeping activities at an assigned school site.
Contact parents and guardians to report and verify excused and unexcused absences.
Operate a computer and assigned software to input and update attendance information
Learn methods, procedures, policies and terminology used in accounting for student attendance.
Learn, interpret, apply and explain applicable laws, codes, rules and regulations.
Answer telephones and greet the public courteously.
Type and input data at 45 wpm from clear copy.
Establish and maintain effective working relationships with others.
Operate a variety of office equipment.
Meet schedules and time lines.
Maintain a variety of records, logs and files.
Communicate effectively both orally and in writing.
Understand and follow oral and written instructions.
Complete work with many interruptions.

EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and one year general clerical experience involving public contact.

WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Sitting for extended periods of time.
Seeing to read a variety of materials.
Hearing and speaking to communicate and provide information to others.
Dexterity of hands and fingers to operate a computer keyboard and/or calculator.
Reaching overhead, above the shoulders, and horizontally.
Bending at the waist, kneeling or crouching to retrieve and file materials.
Position will often be required to lift, carry, pull, or otherwise move objects between 10 and 20 pounds.

APPLICATION PROCEDURE:
Submit District application form, a cover letter, resume, two (2) letters of recomendation dated within the last 2 years, and any other available information the applicant thinks relevant. References must include name, address, and telephone number. Current district employees should submit a Request for Change of Assignment form.

CLOSING DATE: September 27, 2019

STARTING DATE: As soon as possible after pre-employment process is complete.