Admissions & Records Office Supervisor at Los Angeles Community College District
About the Employer
The Los Angeles Community College District (LACCD) is the largest community college district in the United States, and one of the largest in the world. The LACCD is comprised of nine colleges serving all or part of more than 40 cities in Southern California, spanning a service area of 882 square miles. Our colleges offer instruction to 225,000 students, annually, in 600 associate’s degree and 400 certificate of achievement programs in general, career-technical and transfer education, and contribute significantly to the economic and social well-being of our students and the greater Los Angeles area.
Requirements / Qualifications
Education and Experience: A. An associate degree or its equivalent from a recognized college or university preferably with coursework in business administration, human relations, and computer applications and office technology (CAOT) AND three years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity. OR B. A bachelor’s degree from a recognized college or university preferably with a major in business administration, public administration, or a related field AND two years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity. Special: A valid Class "C" California driver's license is required. Travel to locations throughout the District is required. Apply Online https://jobapscloud.com/laccd DEADLINE Completed applications must be submitted through our online employment system by 4 P.M. on FRIDAY, JULY 15, 2022. Resumes will not be accepted in lieu of an application. For a listing of other job opportunities with the Los Angeles Community College District, call our 24-hr job hotline, or refer to our Web Page at https://jobapscloud.com/laccd.
Requirements / Qualifications
Education and Experience: A. An associate degree or its equivalent from a recognized college or university preferably with coursework in business administration, human relations, and computer applications and office technology (CAOT) AND three years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity. OR B. A bachelor’s degree from a recognized college or university preferably with a major in business administration, public administration, or a related field AND two years of full-time, paid experience in a college or university admissions office which must have included determining eligibility for enrollment, course credit, and/or graduation and residency. One year of the required experience must have been in a supervisory capacity. A successfully completed college-level course in supervision or management may substitute for the required one year in a supervisory capacity. Special: A valid Class "C" California driver's license is required. Travel to locations throughout the District is required. Apply Online https://jobapscloud.com/laccd DEADLINE Completed applications must be submitted through our online employment system by 4 P.M. on FRIDAY, JULY 15, 2022. Resumes will not be accepted in lieu of an application. For a listing of other job opportunities with the Los Angeles Community College District, call our 24-hr job hotline, or refer to our Web Page at https://jobapscloud.com/laccd.
Comments and Other Information
The Los Angeles Community College District (LACCD) invites applications for the position of Admissions & Records Office Supervisor. This position plans, schedules, supervises, and participates in the specialized clerical and technical work of an admissions and records office on the day shift at a smaller college or the evening shift at a larger college.
MONTHLY SALARY: $5,160 - $6,393*
*Salary Information is based on a full-time, 12-month position
TYPICAL DUTIES
Plans, schedules, supervises, and participates in the day-to-day work of the clerical unit in the admissions and records office which performs a wide variety of functions related to student registration and class enrollment, attendance, grading, transfers, and graduation.
Selects, trains, and supervises assigned clerical admissions and records staff.
Interprets District policies, rules and regulations, and operational procedures associated with admissions and records.
Answers inquiries and investigates and resolves the non-routine problems related to registration, enrollment, fee assessments, attendance, residency and graduation requirements, and other related areas.
Assists in the coordination of any off-campus admissions and registration.
Assists in coordinating procedures with other offices such as the business office, financial aid, counseling, and other student services programs.
Utilizes standard office software applications to compile data and prepare reports and correspondence concerning student admissions and records matters.
Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.
Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.
Reviews and supervises the processing of documents and petitions for grade changes, withdrawals, transfers, graduation, academic and progress renewals, etc.
Performs related duties as assigned.
VACANCIES
Current vacancies exist at Los Angeles Valley College, 5800 Fulton Ave, Valley Glen, CA 91401. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list. Our Colleges include: Los Angeles City College; East Los Angeles College; Los Angeles Harbor College; Los Angeles Mission College; Los Angeles Pierce College; Los Angeles Southwest College; Los Angeles Trade-Technical College; Los Angeles Valley College; West Los Angeles College
BENEFITS
• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• 12 full-pay days and 88 half-pay days of illness leave.
• At least 16 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. The employee contribution rate is 6 percent. The District also contributes to the retirement system. Employees are also covered by Social Security.
• Employee Assistance Program
For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.
EXAMINATION PROCESS
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
ACCOMMODATION
Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient. In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.
Comments and Other Information
The Los Angeles Community College District (LACCD) invites applications for the position of Admissions & Records Office Supervisor. This position plans, schedules, supervises, and participates in the specialized clerical and technical work of an admissions and records office on the day shift at a smaller college or the evening shift at a larger college.
MONTHLY SALARY: $5,160 - $6,393*
*Salary Information is based on a full-time, 12-month position
TYPICAL DUTIES
Plans, schedules, supervises, and participates in the day-to-day work of the clerical unit in the admissions and records office which performs a wide variety of functions related to student registration and class enrollment, attendance, grading, transfers, and graduation.
Selects, trains, and supervises assigned clerical admissions and records staff.
Interprets District policies, rules and regulations, and operational procedures associated with admissions and records.
Answers inquiries and investigates and resolves the non-routine problems related to registration, enrollment, fee assessments, attendance, residency and graduation requirements, and other related areas.
Assists in the coordination of any off-campus admissions and registration.
Assists in coordinating procedures with other offices such as the business office, financial aid, counseling, and other student services programs.
Utilizes standard office software applications to compile data and prepare reports and correspondence concerning student admissions and records matters.
Utilizes specialized computer application programs used for applications, electronic transcripts, and degree audits.
Attends and participates in seminars, conferences, workshops, and other meetings related to admissions and records.
Reviews and supervises the processing of documents and petitions for grade changes, withdrawals, transfers, graduation, academic and progress renewals, etc.
Performs related duties as assigned.
VACANCIES
Current vacancies exist at Los Angeles Valley College, 5800 Fulton Ave, Valley Glen, CA 91401. The hiring list established by this examination will also be used to fill future vacancies as they occur during the life of the list. Our Colleges include: Los Angeles City College; East Los Angeles College; Los Angeles Harbor College; Los Angeles Mission College; Los Angeles Pierce College; Los Angeles Southwest College; Los Angeles Trade-Technical College; Los Angeles Valley College; West Los Angeles College
BENEFITS
• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• 12 full-pay days and 88 half-pay days of illness leave.
• At least 16 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. The employee contribution rate is 6 percent. The District also contributes to the retirement system. Employees are also covered by Social Security.
• Employee Assistance Program
For a complete job description including the Knowledge, Skills, and Abilities associated with the position please visit our website.
EXAMINATION PROCESS
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
ACCOMMODATION
Individuals protected by the Americans with Disabilities Act (ADA) may request, orally or in writing, an accommodation in the examination process. Documentation of the need for accommodation is required solely for the purpose of establishing that the applicant has an ADA disability and that the disability necessitates a reasonable accommodation. Typically, a recent letter from an appropriate health care or rehabilitation professional which establishes that the applicant has an ADA qualifying disability, identifies the functional limitations as they relate to the testing situation, and recommends/suggests the appropriate accommodation is sufficient. In order for appropriate arrangements to be made at the testing site, a request for accommodation and required documentation must be received by the Examiner of Record at least 3 days prior to the administration of the test.