Office Assistant

Victor Valley College

Salary: $18.78 Hourly

Job Type: $ATSJobType

Job Number: 2022-205 OFFIASST20

Location: CA 92395, CA

Department:

Closing: $Closing

Basic Functions

**FIRST DATE OF REVIEW IS SCHEDULED FOR JUNE 20, 2022**

THIS POSITION IS ASSIGNED TO THE CHILD DEVELOPMENT DEPARTMENT

This position will be 250 working days (11.5 Months)

Categorically Funded Position

(Continued employment is subject to availability of funds)

The hours of this position are Monday through Friday, 8:30 a.m. to 5:00 p.m. Hours of employment are subject to change based on student or departmental needs.

Under the direction of an assigned supervisor, perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.

Representative Duties

Perform a variety of responsible clerical duties to support a special program or District function, including typing letters, memoranda, bulletins, reports, schedules, lists, examinations, forms or other materials as requested. E

Maintain a variety of logs, records and files related to assigned office; ensure accuracy and confidentiality of documents as appropriate; sort, classify and file materials in alpha, numeric or other established sequence; may maintain basic program/function financial records as assigned. E

Perform receptionist duties and answer telephones; take and relay messages; greet students and the public; direct inquiries to the appropriate person or office; make telephone calls to request, provide or verify information as directed. E

Provide routine information and assistance to students and the public regarding assigned program or function. E

Type and perform other clerical duties for the assigned supervisor, instructors and other staff members as directed. E

Schedule appointments and meetings; make travel arrangements as required; maintain various schedules and calendars. E

Receive applications or other documents for assigned program/function; review for accuracy and completion. E

Operate a variety of office equipment such as typewriter, fax machine and copier; operate computer equipment to enter and retrieve data, maintain records and generate reports.

Maintain supply and material inventory of assigned area as required; order, receive and distribute materials, equipment and supplies as directed.

Ensure the timely duplication and distribution of a variety of records, reports and other materials as directed.

Sort and distribute incoming U.S. and District mail.

Train, provide work direction and coordinate schedules of student workers as assigned.

Perform related duties as assigned.

Requirements

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and one (1) year of responsible clerical experience.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS:

Disclosure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal Office Environment:

While performing the duties of this job the employee is required to perform light lifting; bend, stretch/reach, push and pull to maintain files; sit for extended periods of time; use hands and fingers to operate a computer keyboard, typewriter and other office equipment; speak and hear to exchange information. Incumbent may be occasionally exposed to dissatisfied or abusive individuals.

Office environment; subject to interruptions and distractions.

Knowledge and Abilities

KNOWLEDGE OF:

Basic operation and procedures in assigned program/function.

Modern office practices, procedures and equipment.

Record-keeping techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Telephone techniques and etiquette.

Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.

Learn and apply rules and regulations involved in assigned clerical activities.

Understand and follow oral and written directions.

Type at an acceptable rate of speed.

Operate a variety of office equipment including computer equipment, fax machine, copier and typewriter.

Operate a computer terminal to enter data, maintain records and generate reports.

Meet schedules and time lines.

Maintain records and prepare reports.

Train and provide work direction.

Answer telephones and greet the public courteously.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others including those from diverse academic, socioeconomic, cultural, ethnic and disability backgrounds.

Exercise patience, tact and sensitivity with students.

THIS POSITION IS A FULL-TIME, (11.5) MONTH, $18.78 HOURLY (LEVEL 10 OF THE CLASSIFIED SALARY SCHEDULE).

APPLICATION PROCEDURES:

Appointment to this position is subject to availability of funds. *Salary Schedule subject to change.*

Campus hours are 7 a.m. to 10 p.m., Monday through Friday, and some weekend classes. The current hours of this position are Monday through Friday 8:30 a.m. to 5:00 p.m., with some possible evenings and weekends. Hours of employment are subject to change based on student or departmental needs.

To be considered a candidate for this position, all materials required should be received in the Victor Valley College Office of Human Resources by the First Review Date. Application materials may be accepted after this date, however, if a file is not complete by the First Review Date, the application may not be considered by the Screening Committee.

You may check your status at any time by logging into Victor Valley College Online Application Site at https://www.schooljobs.com with your username and password.

It is the applicant's responsibility to ensure that all requested materials are received. All material included in the application packet become District property, will not be returned, and will not be copied.

All information qualifying an applicant for the position must be included on the Victor Valley College application. To assist the District in determining whether an applicant meets the minimum requirements, descriptions of an applicant's present and past job duties should include details pertinent to the position for which he/she is applying.

Please note, the only form of communication you will receive throughout the recruiting and hiring process will be through email. It is your responsibility to check your email for any upcoming testing and/or interview dates. This recruitment may be used to fill future vacancies.

Resumes will be accepted with applications. Please note that the information provided on the application must be complete and will be the only information used to determine qualifications for the position. Please take this requirement very seriously. If it is unclear whether an applicant meets the minimum qualifications for the position from the application, that applicant will be disqualified.

It is not unusual for the District to receive hundreds of applications for a position. For this reason, it is advantageous to make the application as easy to review as possible.

Candidates wishing to apply for more than one position must apply for each position separately.

A complete file consists of all of the following:

1. Completed electronically signed Victor Valley College application, which includes employment history and references

Victor Valley College is an Equal Opportunity Employer. Victor Valley College prohibits sexual harassment and assures that all employees will enjoy equal opportunity regardless of race, color, religion, marital status, sex, sexual orientation, national origin, age, disability, or status as a veteran. Employment acceptance or rejection shall be based on job-related qualifications.

To apply, please visit https://apptrkr.com/3145786

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