SANTA ANA UNIFIED SCHOOL DISTRICT SCHOOL OFFICE ASSISTANT-ELEMENTARY BASIC FUNCTION: Under the direction of an elementary school administrator, perform a wide variety of clerical functions assisting in the management of a school office or an elementary school or special school; perform public relations and communication services for the Principal. DISTINGUISHING CHARACTERISTICS: Positions in this classification work exclusively in elementary school offices where clerical personnel are small in number and are required to perform a wide variety of tasks in support of the administration of the office. While the accountability for office management remains with School Office Manager_Elementary, the School Office Assistant works closely with, and assumes many of the respon¬sibilities of the School Office Manager_Elementary. Positions in this classification are distinguished from other school-based classifications at intermediate and high schools due to the scope of activities assigned and the participation with the School Office Manager_Elementary in the overall administration of the office. REPRESENTATIVE DUTIES: Perform a wide variety of clerical and typing work related to school office functions. E Type letters, reports, bulletins, requisitions, and other items from rough draft copy, marginal notes or verbal instructions. E Assist the School Office Manager_Elementary in a variety of attendance and school records functions; assist in the preparation of attendance reports and in maintaining cum folders. E Establish and maintain files and records for the school office and for students and employees as requested. E Serve as receptionist to students, teachers, parents and the general public; answer inquiries concerning standards, procedures and school programs. E Enroll new students and perform activities related to their registration, attendance, release and transfer; input data into computer system. E Update and maintain bus list. E Order supplies as necessary; process and distribute supplies. E Assist in the health maintenance function; provide assistance as necessary; assist as necessary with records, first aid and emergencies. Assist in coordinating efforts of the school in working with parents and faculty; assist parents in filling out lunch applications. Assist in collecting and accounting for money collected in conjunction with fund-raising and other school activities. REPRESENTATIVE DUTIES: (CONTINUED) Serve as School Office Manager as necessary. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Record_keeping techniques. English, grammar, spelling and punctuation. Oral and written communication skills. Applicable sections of State Education Code. ABILITY TO: Perform clerical work with speed and accuracy. Make simple arithmetic calculations. Work cooperatively with others. Understand and follow oral and written directions. Type at 45 words per minute. Work independently with little direction. Establish and maintain effective working relationships with others. Meet schedules and time lines. Learn and interpret rules, regulations, laws and processes. Operate a variety of office machines including duplicating equipment. Perform the essential functions of the job. EDUCATION AND EXPERIENCE: Any combination equivalent to graduation from high school including or supplemented by courses in typing or clerical work and two years of responsible clerical experience involving meeting the public. WORKING CONDITIONS: ENVIRONMENT: Elementary or special school environment. Constant interruptions. PHYSICAL ABILITIES: Hearing and speaking accurately to exchange information in person or on the telephone. Seeing to read a variety of materials. Sitting or standing for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard. Bending at the waist, kneeling or crouching to file materials. Lifting or moving objects, normally not exceeding twenty (20) pounds. Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation. Board Approved: (7/91) 5/01