CLASS TITLE: SCHOOL OFFICE COORDINATOR II

BASIC FUNCTION

Under direction of the school Principal, plan, organize, coordinate and oversee day-to-day school office activities; establish priorities and organize work flow and communication between the Principal and staff; District offices; parents and others. Maintain complex records and files related to staff payroll, equipment inventory and budget; train and provide lead work direction to office staff as assigned.

DISTINGUISHING CHARACTERISTICS

School Office Coordinator II positions perform secretarial and office coordination duties at a middle or K-8 school which typically have large student populations and complex, diverse programs and processes.  The School Office Coordinator I positions are assigned to an elementary school or a continuation high school and is responsible for coordinating and scheduling the work in the school office. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:  Incumbents in the classification may not perform all of these tasks or may perform similar related tasks not listed here.

• Plan, organize, coordinate and manage school office activities and communications. (E1)
• Prepare, type and proofread a wide variety of materials including correspondence, bulletins, reports, memoranda and other materials. (E1)
• Provide work direction and training to assigned clerical staff and student workers. (E1)
• Monitor and maintain school budget and financial records; prepare and process requisitions and purchase orders; order office supplies and report equipment malfunctions; maintain accurate records related to equipment inventory. (E2)
• Perform secretarial duties for the Principal, including taking and transcribing dictation; organize, coordinate and facilitate communications for the Principal. (E2)
• Prepare, facilitate and track payroll/timecard submissions for site employees.(E2)
• Maintain Principal's calendar, scheduling meetings and conferences. (E3)
• Operate a two-way radio. (E3)
• Assist the Principal to establish priorities and assure the timely and procedurally correct completion of administrative work and special projects such as graduation.
• Interpret, apply and explain school and District policies, rules and regulations.
• Orient substitutes and provide keys, instructions and teaching materials as appropriate; retain substitutes or arrange period subs as needed.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS: 

The requirements listed below are representative of knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

EDUCATION AND EXPERIENCE:

A.            Graduation from High School or equivalent.

B.            Business training and three (3) years of responsible secretarial or office management experience.

                Or

                                Any combination of education, training, and/or experience which demonstrates the ability to perform the essential duties may be substituted for the required experience and/or education.

LICENSES AND OTHER REQUIREMENTS:

• A certificate stating freedom from Tuberculosis.
• A valid California Drivers License preferred.
• Valid CPR Certification preferred.
• Valid First Aid Certification.

KNOWLEDGE OF:

• Correct English usage, spelling, grammar and composition.
• Financial and statistical record-keeping skills.
• Operation of business and office machines.
• School office management techniques.

ABILITY TO:

• Communicate effectively verbally and in writing.

• Interpret, apply and explain rules, regulations and policies.
• Maintain complex records and monitor budget accounts.
• Perform office management duties at a middle or K-8 school.
• Plan and organize work.
• Take and transcribe dictation at an acceptable rate of speed.
• Train and provide work direction to others.
• Type/keyboard 50 words per minute net.

• Maintain effective working relationships with other people.
• Operate a PC and related software.
• Operate a two-way radio.

PHYSICAL ABILITIES

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information.
• Lift or move up to 35 pounds. 
• Operating a computer keyboard for extended periods of time.
• Seeing to read and compose written materials.
• Standing for extended periods of time.

ENVIRONMENT:

• Occasionally exposed to outside weather conditions
• Occasionally works evenings or on weekends.
• School office environment.
• Subject to demanding time lines and constant interruptions.
• Uses a vehicle and occasionally works in evenings or on weekends.

HAZARDS:

• Extended viewing of computer monitor.
• Sitting for an extended period of time.