BUYER

JOB SUMMARY
Under direction, to procure and purchase goods, materials, supplies and equipment in assigned commodity areas; to perform the complex and technical functions of the buying process; to assist in the organization and coordination of the purchasing operation; and to do other related work as required.

ESSENTIAL FUNCTIONS
~ Purchase goods, materials, supplies and equipment within specific commodity areas, utilizing predetermined specifications;
~ Prepare or assist in the preparation of bid documents from draft materials supplied by the various operating units and other sources;
~ Contact vendors and invites quotations and bids;
~ Organize, coordinate or assist in organizing and coordinating the bid acceptance and opening process;
~ Review requisitions and obtain vendor and manufacture representative information relative to price, product quality, service and delivery time lines;
~ Compare and analyze quotations and bids, and recommend product and service awards;
~ Prepare and maintain standard purchasing and supply lists, and warehouse stock catalogs;
~ Assist in the planning, development, coordination and implementation of a master buying calendar;
~ Confer and counsel with District personnel and vendors concerning quality of supplies, goods, equipment and the development and modification of purchasing specifications;
~ Participate in the organization and coordination of the management of the warehouse inventory control system;
~ Assist in the preparation of product and service contracts;
~ Negotiate with vendors and manufacturer representatives in order to obtain an advantageous supply and purchase price;
~ Conduct the necessary follow-up activities to finalize purchase order transactions;
~ Establish and maintain a variety of records in order to evaluate new and alternative commodity sources of supply;
~ Assist in the monitoring of the work performance of the purchasing operation clerical staff, and provide technical input into the performance appraisal of the purchasing clerical staff;
~ Assist in the budget development and expenditure control process.

EMPLOYMENT STANDARDS

KNOWLEDGE OF
~ Methods and techniques of purchasing goods, supplies, materials and equipment for an educational agency;
~ Sources of commodities, supplies and marketing trends;
~ Automated financial and purchasing record and database systems;
~ Organization and coordination techniques utilized in the purchasing, warehouse and distribution functions;
~ Standard purchasing terminology, specification development and bidding procedures.

ABILITY TO
~ Interpret and apply laws, rules and regulations and policies pertaining to school district purchasing functions;
~ Make arithmetical calculations with speed and accuracy;
~ Establish and maintain a variety of specialized and complex records, files and operational systems utilizing a computer terminal or micro-computer;
~ Organize tasks, set priorities and meet deadlines;
~ Perform simple and complex repetitive tasks;
~ Manage multiple tasks;

ABILITY TO (continued)
~ Follow work and safety procedures and written and verbal instructions;
~ Establish and maintain cooperative working relationships with coworkers/ customers (in person and by phone);
~ Communicate effectively in oral and written form;
~ Understand and carry out oral and written directions.

EDUCATION
High school diploma or general education degree (GED) and possession of the knowledge and abilities listed above.

EXPERIENCE
Two years of increasingly responsible experience involving the purchasing activities of a public or educational agency.

PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.
Physical Demands
Sitting (continuously); stand, walk, bend, stoop, push, pull (occasionally); possible stairs; repetitive hand activities with close reach, such as keyboard, mouse, handwriting and file management(continuously; lift/carry supplies and equipment, up to 25 pounds (occasionally); use seeing, hearing, and speaking.
Working Conditions
Indoor office and warehouse setting, exposure to usual office and warehouse sounds, dust and (possible) odors.
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EMPLOYMENT STATUS
Bargaining Unit Position September 2007
Classified Bargaining Unit positions in the Hemet Unified School District are subject to an agency fee arrangement. All applicants are subject to a fingerprint clearance (at applicant’s expense) through the Department of Justice and Federal Bureau of Investigation (DOJ/FBI). Authorization for employment will not be granted until the fingerprint clearance from DOJ/FBI has been accepted. This process takes approximately two (2) to five (5) working days.