SECRETARY at Lynwood Unified School District
Job Summary
Job Summary
UNOFFICIAL documents/ transcripts will be accepted for initial consideration. If a job offer is extended and accepted, OFFICIAL documents/ transcripts will be required for employment processing. For more information on required documents, please refer to the Initial Qualifications
Job Description / Essential Elements:
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SecretaryBargaining Unit: California School Employees Association |
Class Code: 600011 |
LYNWOOD USD
Established Date: Sep 18, 2006
Revision Date: Sep 20, 2021
Established Date: Sep 18, 2006
Revision Date: Sep 20, 2021
SALARY RANGE |
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| $19.07 - $23.16 Hourly $1,525.38 - $1,853.08 Biweekly $3,305.00 - $4,015.00 Monthly $39,660.00 - $48,180.00 Annually |
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BASIC FUNCTION:
Under the direction of an assigned supervisor, to provide secretarial support at the district office or school site; communicate information and direction to staff and the public as may be requested.
REPRESENTATIVE DUTIES:
Perform varied and complex secretarial tasks related to the office to which assigned.
Plan, organize and coordinate office activities.
Greet visitors, provide information and direction.
Coordinate communications between supervisor and other District staff.
Oversee the workflow and assignments of office support staff.
Schedule meetings, reserve conference, hotel and travel arrangements.
Provide information for meetings, projects and workshops.
Generate statistical and financial information for various State and District reports.
Type correspondence, agendas, and minutes.
Proofread reports and other materials for accuracy and completeness.
Prepare and maintain various records, files and schedules and logs.
Maintain budgets and other financial records.
Answer incoming telephone calls; provide information and transfer calls as appropriate; receive and relay messages.
Operate a variety of office equipment including a dictating machine and a computer to input and retrieve information.
Maintain bulletin board; post meeting notices, job announcements and other items.
Receive, sort and distribute incoming and outgoing mail.
Order supplies and equipment as needed.
Perform related duties as assigned.
Plan, organize and coordinate office activities.
Greet visitors, provide information and direction.
Coordinate communications between supervisor and other District staff.
Oversee the workflow and assignments of office support staff.
Schedule meetings, reserve conference, hotel and travel arrangements.
Provide information for meetings, projects and workshops.
Generate statistical and financial information for various State and District reports.
Type correspondence, agendas, and minutes.
Proofread reports and other materials for accuracy and completeness.
Prepare and maintain various records, files and schedules and logs.
Maintain budgets and other financial records.
Answer incoming telephone calls; provide information and transfer calls as appropriate; receive and relay messages.
Operate a variety of office equipment including a dictating machine and a computer to input and retrieve information.
Maintain bulletin board; post meeting notices, job announcements and other items.
Receive, sort and distribute incoming and outgoing mail.
Order supplies and equipment as needed.
Perform related duties as assigned.
INITIAL/MINIMUM QUALIFICATIONS:
• Graduation from High School or equivalent
• Two (2) years increasingly responsible secretarial experience. Course work in secretarial science is desirable.
• Type at a speed of not less than 40 words per minute. A typing test will not be given. Demonstrated proficiency will be expected during the probationary period for this classification.
• Two (2) years increasingly responsible secretarial experience. Course work in secretarial science is desirable.
• Type at a speed of not less than 40 words per minute. A typing test will not be given. Demonstrated proficiency will be expected during the probationary period for this classification.
KNOWLEDGE, SKILLS, ABILITIES AND WORKING CONDITIONS:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
District organization, operations, policies and objectives related to assigned functions.
Record keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone etiquette and techniques.
Basic math including fractions, percents, ratios.
Interpersonal skills using tact, patience and courtesy.
Principles and practices of providing work direction.
ABILITY TO:
Perform complex secretarial duties, meet schedules and time lines.
variety of clerical and secretarial duties involving frequent public contacts related to the functions.
Work independently with little direction.
Analyze situations and adopt an effective course of action.
Communicate effectively both orally and in writing.
Operate a computer to input and retrieve information.
Type at a speed of not less than 40 words per minute.
Organize and maintain schedules, logs, records and files.
Understand, interpret, and explain policies and procedures.
Establish and maintain an effective working relationship with others.
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
Modern office practices, procedures and equipment.
District organization, operations, policies and objectives related to assigned functions.
Record keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Telephone etiquette and techniques.
Basic math including fractions, percents, ratios.
Interpersonal skills using tact, patience and courtesy.
Principles and practices of providing work direction.
ABILITY TO:
Perform complex secretarial duties, meet schedules and time lines.
variety of clerical and secretarial duties involving frequent public contacts related to the functions.
Work independently with little direction.
Analyze situations and adopt an effective course of action.
Communicate effectively both orally and in writing.
Operate a computer to input and retrieve information.
Type at a speed of not less than 40 words per minute.
Organize and maintain schedules, logs, records and files.
Understand, interpret, and explain policies and procedures.
Establish and maintain an effective working relationship with others.
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
Requirements / Qualifications
SUBSTITUTE WORK ASSIGNMENT: This posting is also utilized to establish a pool of qualified applicants for several clerical positions within the District. For substitute work assignments, priority consideration may be given to applicants who submit their application first, pass the initial qualifications, and submit all of the required document(s)/certification(s). *** THE ELIGIBILITY LIST GENERATED FROM THIS RECRUITMENT WILL BE USED TO FILL BOTH SUBSTITUTE AND PERMANENT VACANCIES WITHIN THE DISTRICT. *** EDUCATION AND EXPERIENCE: • Graduation from High School OR General Education Development (GED) equivalent. • Two (2) years increasingly responsible secretarial experience. • Course work in Secretarial Science is desirable. LICENSES AND OTHER REQUIREMENTS: • Type at a speed of not less than forty (40) net words per minute. A typing test WILL NOT be given. Demonstrated proficiency will be expected during the probationary period for this classification.
DOCUMENT SUBMISSION OPTIONS BELOW: Unofficial documents/ transcripts will be accepted for initial consideration. If a job offer is extended and accepted, official documents/transcripts will be required for employment processing, if it is not submitted. For more information on required documents, please refer to the “Initial Qualifications” section below. OPTION 1: Scan and attach all the required documentation(s)/certification(s) in its ORIGINAL form upon submission of your application OR email to esruiz@mylusd.org or fyoung@mylusd.org by the closing date. - OR - OPTION 2: Submit all required documentation(s)/certification(s) in its ORIGINAL form, IN-PERSON, to the Human Resources, Classified Personnel department at 11321 Bullis Road, Lynwood, CA prior to or by the application closing date. (Copies will be made). Applications without the supporting documents will be considered incomplete and will be disqualified. Foreign Diploma/ Degree/Transcripts must be certified and evaluated to meet the United States equivalent to be considered.
Requirements / Qualifications
SUBSTITUTE WORK ASSIGNMENT: This posting is also utilized to establish a pool of qualified applicants for several clerical positions within the District. For substitute work assignments, priority consideration may be given to applicants who submit their application first, pass the initial qualifications, and submit all of the required document(s)/certification(s). *** THE ELIGIBILITY LIST GENERATED FROM THIS RECRUITMENT WILL BE USED TO FILL BOTH SUBSTITUTE AND PERMANENT VACANCIES WITHIN THE DISTRICT. *** EDUCATION AND EXPERIENCE: • Graduation from High School OR General Education Development (GED) equivalent. • Two (2) years increasingly responsible secretarial experience. • Course work in Secretarial Science is desirable. LICENSES AND OTHER REQUIREMENTS: • Type at a speed of not less than forty (40) net words per minute. A typing test WILL NOT be given. Demonstrated proficiency will be expected during the probationary period for this classification.
DOCUMENT SUBMISSION OPTIONS BELOW: Unofficial documents/ transcripts will be accepted for initial consideration. If a job offer is extended and accepted, official documents/transcripts will be required for employment processing, if it is not submitted. For more information on required documents, please refer to the “Initial Qualifications” section below. OPTION 1: Scan and attach all the required documentation(s)/certification(s) in its ORIGINAL form upon submission of your application OR email to esruiz@mylusd.org or fyoung@mylusd.org by the closing date. - OR - OPTION 2: Submit all required documentation(s)/certification(s) in its ORIGINAL form, IN-PERSON, to the Human Resources, Classified Personnel department at 11321 Bullis Road, Lynwood, CA prior to or by the application closing date. (Copies will be made). Applications without the supporting documents will be considered incomplete and will be disqualified. Foreign Diploma/ Degree/Transcripts must be certified and evaluated to meet the United States equivalent to be considered.
Comments and Other Information
SATISFACTION OF INITIAL QUALIFICATIONS:
YOU MUST SUBMIT THE FOLLOWING DOCUMENTATION(S)/CERTIFICATION(S) PRIOR TO OR BY THE APPLICATION CLOSING DATE:
• Original High School diploma OR a GED OR unofficial/official transcripts from high school/college that denotes graduation from high school OR a college degree (AA or Higher). OFFICIAL TRANSCRIPTS WILL BE REQUIRED UPON EMPLOYMENT PROCESSING, IF IT IS NOT SUBMITTED.
*** WILL BE REQUIRED UPON EMPLOYMENT PROCESSING ***
OFFICIAL DOCUMENTS/ TRANSCRIPTS WILL BE REQUIRED FOR EMPLOYMENT PROCESSING, IF IT IS NOT SUBMITTED. Unofficial documents/transcripts will be accepted for initial consideration. If a job offer is extended and accepted, official documents /transcripts will be required.
NOTE: To be considered for the position, you must fill out the Education and/or Work Experience sections of your application. Your Education and/or Work Experience must demonstrate that you meet the Initial Qualifications for the position. You must demonstrate that you meet the requirements for the position within any and all portions of the application that request the information.
Comments and Other Information
SATISFACTION OF INITIAL QUALIFICATIONS:
YOU MUST SUBMIT THE FOLLOWING DOCUMENTATION(S)/CERTIFICATION(S) PRIOR TO OR BY THE APPLICATION CLOSING DATE:
• Original High School diploma OR a GED OR unofficial/official transcripts from high school/college that denotes graduation from high school OR a college degree (AA or Higher). OFFICIAL TRANSCRIPTS WILL BE REQUIRED UPON EMPLOYMENT PROCESSING, IF IT IS NOT SUBMITTED.
*** WILL BE REQUIRED UPON EMPLOYMENT PROCESSING ***
OFFICIAL DOCUMENTS/ TRANSCRIPTS WILL BE REQUIRED FOR EMPLOYMENT PROCESSING, IF IT IS NOT SUBMITTED. Unofficial documents/transcripts will be accepted for initial consideration. If a job offer is extended and accepted, official documents /transcripts will be required.
NOTE: To be considered for the position, you must fill out the Education and/or Work Experience sections of your application. Your Education and/or Work Experience must demonstrate that you meet the Initial Qualifications for the position. You must demonstrate that you meet the requirements for the position within any and all portions of the application that request the information.
Application Deadline
4/4/2022 4:30 PM Pacific
Date Posted
3/21/2022
Contact
Fanny Young
310-886-1600 8049
310-886-1600 8049
Number of Openings
Not Specified
Salary
Add'l Salary Info
$19.07 - $23.16 Hourly
Length of Work Year
FULL-TIME OR PART-TIME AND/OR SUBSTITUTE POSITION: SIX (6), SEVEN (7) OR EIGHT (8) HOURS PER DAY; TEN (10), ELEVEN (11) OR TWELVE (12) MONTHS PER YEAR.
Employment Type
Full and Part Time